Transcript Leave Traq for Faculty - Texas A&M University

Texas A & M University Kingsville
Payroll Department
593-3706
Leave Traq
Time Traq
RESOURCES:
Texas A & M University System
Human Resources Office HR Manual
TAMU System Policy 31:
http://tamus.edu/offices/policy/index.html
TAMUK Faculty Handbook
HRConnect
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
Faculty members who work at least 50% time
earn sick leave and are required to use it
when they are absent for qualifying reasons
during a normal workday for university
employees.
Faculty members accrue sick leave at the rate
of 8 hours per month or if not 100% -based
on the percentage of time worked.

See TAMUK Procedure 31.03.02.K1.01 Sick
Leave for details and examples

http://www.tamuk.edu/policy/rules/pdf/31.0
3.02.K1.01.pdf
ABSENSES QUALIFYING FOR SICK LEAVE
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
4.1 Sick leave may be taken when sickness,
injury, or pregnancy and confinement
prevent the employee from doing his or her
job or when an ill member of the
employee's immediate family needs the
employee’s care and assistance .
“Immediate family” is defined as those
individuals living in the same household
and related by kinship, adoption, or
marriage; foster children certified by the
Texas Department of Protective and
Regulatory Services; or a child for whom the
employee is the court-appointed guardian.
ABSENSES QUALIFYING FOR SICK LEAVE
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An employee’s minor child is considered
immediate family even if the child does not
live in the employee’s household.
“Pregnancy and confinement” is defined as a
temporary disability caused or contributed
to by pregnancy, miscarriage, abortion,
childbirth and recovery there from.


When an employee is absent from work for
more than three continuous days due to his
or her or a family member's medical
condition, the employee must provide a
physician's statement that indicates the
cause or nature of the illness and the
estimated recovery date
Physicians' statements will be filed in a
confidential medical file, separate from the
employee's personnel file.


Employees should be granted sick leave
when their requests are for qualifying
reasons.
However, if medical certification is required
but not provided, the time off should be
reclassified as vacation, compensatory time
or leave without pay.
SICK LEAVE
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An employee who retires under the Teacher
Retirement System may be eligible to
purchase membership service credit for
accumulated sick leave.
Balance may be transferred to another state
agency or
Donated to sick pool
Upon the death of an active employee, the
estate is entitled to be paid for one-half of
the balance of the employee’s sick leave,
not to exceed 336 hours.
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
Faculty on 12-month appointments,
September 1 through August 31, are
eligible for vacation.
Those appointed for less than 12 months
are not eligible for vacation, even if they are
employed for additional work during the
summer, resulting in 12 months of work.
Vacation accrual rates are based on an
employee’s years of service with the state of
Texas
VACATION
 Accumulated vacation can be used as:
◦ extended vacation, or
◦ lump sum payout
OTHER POSSIBLE LEAVE REQUEST:
 All leave requests must be approved by the
department chair and/or college dean
 Sick pool is available for all benefits
eligible faculty (See HRO)
 3 Days funeral leave is authorized if for the
death of an immediate family member
 Jury duty-copy of jury summons required
 LWOP
CLICK HERE-
Employee
Check your Leave Balance
Leave Balance
Request Leave
Documents
History
Profile
Reports
Name:
Smith, Jane
Percent Effort:
Title:
Assistant Director
(9508)
Vacation Accrual Rate: 8
100
Status:
Leave Balance
Support
Local Time:
05/31/2007 01:01 PM
Last Logon:
05/31/2007 12:54 PM
Active
Click “Show
Detail”
Enter Items
New Document
Click “Request Leave”
-Quick FillStart Date:
05/31/2007
8
End Date:
05/31/2007
5
Hours:
:
:
00
00
AM
PM
AM
PM
Enter Dates & Times
8.0
Enter 0 and the hours will be calculated for you when you click the "Save" button. more info
LeaveType:
Reset
--Select--
Enter Leave Type
Please select type from dropdown above
Save
Description:
May Qualify as:
Save Item
N/A
FMLA event (F)
Parental Leave (R)
Vacation
 Sick Leave
 Sick Leave Pool
 Comp Time
 Leave of Absence with Pay
 Leave without Pay
-THEN-------------------------------------------------------------------- Personal Illness/Injury/Dr. Appt.
 Birth of adoption of child
 Illness/Injury/Dr. Appt. of Spouse, Child, Parent, or
Other immediate family member living in my
household
 Parent teacher conference

Check this box and
“Submit”
Check for Confirmation
Everyone sets their own
preferences/profile
Contact the Leave Traq
Administrator via Email or Call
Extension 3706
ROLES-
This screen is seen only in the “MANAGER” ROLE:
When an employee submits a leave request go to
your “Inbox” to approve or reject
Take action on request within the month
Set up a “Delegate” to approve leave in your absence
Print reports