Transcript SUFAC Budget Workshop

SUFAC BUDGET
WORKSHOP
February 27 and 28
What is SUFAC?
The
Segregated
University Fees
Allocation
community is
the mechanism
through which
students are
able to control
student fee
allocations to
best allow
student groups
to achieve
their mission.
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SUFAC Members
Director Kara Schmidt
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Matt Gardner
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[email protected]
[email protected]
Bryce Harp, Kevin Griepentrog, Brittany Kemi

[email protected]
Segregated Fees
Where do they come from?
Segregated Fees
are assessed to students on
a per credit basis and
cover a wide variety of
activities including
Athletics, the Marcovich
Wellness Center, the
Student Center, and
Student Organizations.
What do they do?
Segregated Fees
are additional fees
beyond tuition that
students pay to support
services that assist
students or
enhance students'
experiences at the
university.
Priorities of SUFAC Funding
The following areas of funding were the focus of
budget guideline construction
1.
Travel
2.
Promotional
3.
Capital
4.
Speakers
5.
Food
6.
Non-Capital
How F-50 Affects the Process
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F-50 is a University of Wisconsin policy that sets out
how SUF funds can be spent
This policy allows for all student groups to be
treated fairly when it comes to the funding process
No group can be discriminated against or less
funded due to their mission
As long as their activities fall within their mission are
eligible to be allocated funds
Funding
Funding will be addressed in the following order:
1.
2.
3.
4.
5.
6.
Promotional Costs
Speaker’s and Entertainment Fees
Capital Costs
Non-Capital Costs
Food Costs
Travel Costs
If any percentage listed above is not required, the additional funding will
be rolled down to the category immediately following, with the exception
of food, which will be strictly capped at 5% of the budget. If there is
additional funding available after all travel expenses are allocated, all
additional funding will be rolled into the emergency fund.
Funding Considerations Chart
Campus Based
Travel Based
Promotional
Speakers and Entertainment
Capital
Non-Capital
Food
Travel
Promotional and Food
Funding Guidelines
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Promotional funds will
be provided up to
$500 per org per
year.
Promotions will be
entertained at up to
10% of the overall
budget.
Speaker and Entertainment Funding
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Speaker fees will be funded by organization with a
$5000 cap per organization
Additional funding will be provided at university
rates for additional lodging and per diem rates
Speaker fees/incidentals will be entertained at
25% for Campus Based, and 15% for Travel Based.
This funding includes food for the event.
Capital Funding
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Capital items/equipment are items that carry
through the years as a long term investment in the
organization.
An item will require a concrete justification and a
written plan to maintain the
item. Capital/equipment will be entertained at
10% for Campus based and 5% for Travel based.
Non-Capital Guidelines
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Non-capital will be defined as items that must be
repurchased on an annual, or event-by-event, basis
Non-capital will not be used for promotional
purposes
Non-capital purchases will be entertained at 30%
of the overall budget for Campus based and 15%
for Travel based.
Food Funding
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Food will be funded at
20% of monies spent,
up to $300 per event,
unless the food is an
integral part of the
event
Food will be
entertained at 5% of
the overall budget for
both Campus and
Travel.
Travel Funding
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Travel will be a based on a multi-tiered system
prioritizing in order internally planned travel (which
is defined as events specifically planned and
organized by students that do not require
registration), competition/performance based, then
external travel (meaning either travel planned by
someone that is not a current student or travel that
requires registration (e.g., seminars)).
Travel Funding (cont.)
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These categories will be funded equally but
separated to facilitate auditing. Travel will be
limited to the continental United States and within
100 miles of its borders and greater than 30 miles
from the YellowJacket Union. Trip costs will be
entertained at 20% of the overall budget for
Campus Based and 50% for Travel Based
organizations.
Tips
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Try to write your budgets like you would a paper,
have a rough draft and have a peer review it.
Ask as many questions as you need to.
Focus on what you will spend next year, not what
you spent this year or last year.
Don’t leave anything out.
Remember that there are other sources of funding
should your allocation not meet your needs.
Budget Conversations
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Budget conversations, formerly known as budget
hearings, are meetings between SUFAC and student
organizations designed to communicate the needs
of the organizations.
How to Get Assistance with Planning
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Stop by the SGA Office in Yellowjacket Union 156
during any SUFAC Member’s office hours.
President Garfield is also available to dialogue on
the budget process.
E-mail anyone in SGA about the process, they will
know who to get in touch with.
Schedule a meeting with someone from SUFAC to
get one on one assistance in your planning.
Contact
[email protected]
YU 156
MWF: 10-12
T TH: 11:15-12
612.805.3485