Transcript Data Management for Students with Disabilities

Data Management for Students with Disabilities
Rachel Wilkinson – Data Coordinator, TDOE
Brief Background on Discipline Reports for Students
with Disabilities (SWD)
 All states receiving IDEA Part B funds must track discipline data for
SWD
 This data is annually reported to the federal government as a means
to oversee states’ implementation of IDEA, evaluate state discipline
practices for SWD, examine issues related to disproportionality, and
make larger policy decisions
 Districts are no longer required to submit Table 5 discipline reports
to the Tennessee Department of Education; this information is now
pulled by department staff via the Education Information System
(EIS)
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Discipline Data Verification
 All districts should routinely run discipline reports via their respective
Student Information Systems (SIS) or EIS to ensure the quality and
accuracy of data
• Common issues that have been found include:
– Incorrect end dates due to keying errors (i.e., discipline event ending
4/10/2030)
– No end dates provided
 Data verification periods will be available over the summer for the
previous school year’s data
• The Division of Special Populations Data Coordinator will contact you
should there be any data quality issues in your district and provide a
period during which the data can be corrected before compiled for
federal reporting
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Open Communication Across Departments
 It is imperative that those working with discipline data, attendance
reporting, etc. in districts maintain open lines of communication with
their special education department regarding information on SWD
 Discipline data is not reported directly in EasyIEPTM and thus the
special education department must be made aware of the
disciplinary status of SWD
• Under IDEA those SWD suspended/expelled for greater than 10 days
must be reported to the federal government and can be flagged if
excessive
• As well after the 10 day limit districts are required to have a
manifestation determination completed for the specific student
• Attendance personnel should notify the special education department
when SWD are approaching the 10 day limit
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Understanding Manifestation Determinations
 Basic Definition:
• Under IDEA law, within 10 school days of any decision to change the
placement of a child with a disability because of a violation of a code of
student conduct, the LEA, parent(s), and other relevant members of IEP
Team must review information in student’s file to determine:
– (i) if conduct in question was caused by or had substantial relationship to
child’s disability
– (ii) if conduct in question was the direct result of LEA’s failure to implement
IEP
• If LEA, parent(s), and IEP Team determine either subclause (i) or (ii) is
applicable to child, then conduct shall be determined to be a
manifestation of child’s disability
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Open Communication Across Departments
Continued
 Exit information for SWD is also important to discuss across
attendance, EIS, and special education departments
• Under the Table 4 reports SWD exit reasons must be provided to the
TDOE and subsequently submitted to the federal government
• The information in EasyIEPTM must be accurate and viable. It should
also match the information submitted in the district’s SIS package and
EIS system
• Note that graduation dates for all students including those SWD should
be listed within the specific district’s school year, NOT the final date of
the fiscal year (June 30)
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Contact Information
Rachel Wilkinson, Division of Special Populations Data Coordinator
[email protected]
Robbie Ammons, PCG Consultant
[email protected]
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Questions?
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