Transcript PowerPoint Presentations: - UCI Libraries Staff Intranet

PowerPoint Presentations:
the Good, the Bad, and the Ugly
UC Irvine Libraries Training and Organizational
Development Program
Cathy Palmer, Head of Education and Outreach
June 8, 2010
1
Learning objective:
By the end of today’s session,
participants will be able to
employ best practices (and avoid
worst practices!) when using
PowerPoint for presentations.
2
Session outline:
oWhat are the PowerPoint
features that audiences find most
annoying?
oBest practices in using
PowerPoint
oAdvanced PowerPoint features
3
What do you hate the most about
PowerPoint Presentations?
A.
B.
C.
D.
Presenter reads the slides.
Text is too small to read.
There is too much text.
Slides are hard to see because of
color choices.
E. Overly complex diagrams or charts.
4
Results from 2009 Annoying PowerPoint
Presentations Survey:
1.
2.
3.
4.
The speaker read the slides to us. (69.2%)
Text so small I couldn’t read it. (48.2%)
Full sentences instead of bullet points. (48%)
Slides are hard to see because of color choice.
(33%)
5. Overly complex diagrams or charts. (27.9%)
from http://www.thinkoutsidetheslide.com/articles/annoying_powerpoint_survey_2009.htm
5
More PowerPoint annoyances
oGratuitous use of animations
oBad clip art
oUgly pre-made templates
oOthers?
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PowerPoint annoyances
1. Presenter reads the slides.
Why?
7
Presenter reads the slides:
1. Fear of public speaking
2. Lack of preparation
3. Not clear on the message they
want to convey
8
Know your message.
Do you really need to use PowerPoint?
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Know your message.
oKnow the context.
oKnow the audience.
oKnow the content.
oPrepare, prepare, prepare!
oPractice, practice, practice!
10
PowerPoint annoyances
2. Text is hard to read.
Why?
11
Avoid poor design.
.
oUse fonts that are easy to read on the screen.
o Make sure the text is large enough to be legible
oStick with a simple color palate.
oYou don’t have to use every
PowerPoint feature.
Honest!
12
Your mantra
Simple, clean, clear, concise
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PowerPoint annoyances
3. There is too much text!
Why?
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Think of writing for the web.
Krug’s 3rd law of usability:
“Get rid of half the words on each
page, then get rid of half of what's
left.”
o Leave in just enough to be clear.
o Give people only what they need.
o Saying less communicates more.
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But...
If you do have text that you would like
your audience to read, then at least
give them the gift of silence so that
they can read it without being
distracted by the sound of your
voice.
16
PowerPoint annoyances
4. Slides are hard to see.
oView your slide show on the
projection screen in advance.
oPrepare, prepare, prepare!
oPractice, practice, practice!
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Use good design principles.
oSimple, clean, concise, and clear.
oDecoration is not design.
oDon’t let visuals distract from the
message.
oVisuals are more powerful than text.
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UC Irvine Libraries
Dept. of Education & Outreach Mission:
 Addresses student learning developmentally and
sequentially as appropriate to the student's level
and discipline in order to build information
literacy and life-long learning skills.
 Provides a variety of venues, modes,
opportunities, and activities in order to recognize
and accommodate different learning styles and
capitalize on the teachable moment.
 Actively seeks and responds to outreach
opportunities in order to have a positive
influence on the academic careers of students.
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Dept. of Education & Outreach Mission:
Build information literacy
and life-long learning skills
Capitalize on the
teachable moment
Reach out to students
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Writing for Web Principles
Nation Shudders at Large Block of Uninterrupted Text
21
Primary Sources
Out of Special Collections and into the Curriculum
Becky Imamoto
Cathy Palmer
Steve MacLeod
Research Librarian for History
Head of Education and Outreach
Public Services Librarian, Special Collections and Archives
22
What is a Primary Source?
• Original data, images, or artifacts created at
the time an event occurred or at a later date by
a participant in the events being studied
• Provide direct evidence about events,
phenomena, or a person’s thoughts or actions
• Original creative works
• Raw materials that help interpret the past
• Definition can vary by discipline
23
PowerPoint annoyances
5. Incomprehensible charts and graphs
Why?
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PowerPoint doesn’t play well with complex
diagrams or charts.
oVisuals are more powerful than text,
but only if you can read and make
sense of them.
oDistribute handouts if your audience
needs to understand complex data.
oSometimes the problem is not
PowerPoint.
25
A spectacularly bad graphic.
oDon’t delete this slide!
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Evaluation 1.0
Overall Value of Session to Student
Very Useful
Useful
Somewhat Useful
Not Useful
No Response
Total
591
44%
621
115
10
0
1338
46%
9%
1%
0%
100
27
Google Books Project: 18,000,000 Books
16%
public
domain
75%
out-of-print
©
9%
ip
©
28
Library Finances
29
Library
Expenditures
2007/08
(Dollars)
Salaries &
Wages
10,083,397
Library
Materials
9,508,339
Other
Operating
Expenses
2,768,102
To handout or not to handout?
30
What else should I avoid?
Fumbling with the technology.
Silly clip art.
Distracting PowerPoint animation
effects.
31
Are there other PowerPoint Do’s that I
should remember?
oPrroof read!
oUse the notes field.
oWatch the experts.
oPrepare!
oPractice!
32
Watch the experts.
Slate article: No More Bullet Points, No More Clip Art
http://www.slate.com/id/2253050/
Presentation Zen
http://www.presentationzen.com/
Ted: Ideas worth spreading
http://www.ted.com/
Edward Tufte
http://www.edwardtufte.com/tufte/
33
Advanced techniques.
oEffective animations.
oNumber your slides.
oUse with the audience response
system (i>Clickers).
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Why do you need to revise the Learning
Objectives and Outcomes in order to revise
the evaluation?
“If you don’t know where you’re going, how will you
know if you’ve gotten there?”
35
Writing 39C Library Research Skills
Session Outline
What is the most important question you want
answered today?
A. How do I get help when I need it?
B. How do I find scholarly journal articles on
my topic?
C. What services and resources are available
from the UCI Libraries?
D. How do I find books on my topic?
E. How can library research can help me
chose a topic?
Fall 2009
Writing 39C Library Introduction
36
Uses of an ARS in Meetings
Build the agenda
What topic should we address first?
A. How to Handle Incidents in the Library
[Discussion] – C. Hughes
B. Undergraduate Perceptions of the UCI
Libraries and Librarians [Discussion] – K.
Ruminson
37
Uses of an ARS in Meetings
Polling to get feedback, especially for controversial
or difficult issues
The UC Library System should begin using OCLC
WorldCat instead of the MELVLY catalog
immediately.
A. I agree.
B. I disagree.
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What was the most useful information you
learned from today’s session?
A. Prooofread your slides.
B. Understand the rhetorical context in
order to prepare effectively.
C. Annoying PPT practices and how to
avoid them.
D. Use animations sparingly.
E. Employ good design principles in PPT.
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What will you never do again when using
PowerPoint for presentations?
A.
B.
C.
D.
E.
Use many font types and colors.
Read the slides to the audience!
Include overly complex graphics.
Not prepare and practice.
I’ll never do any of those things
ever again!
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Thank you for coming!
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