Transcript Editing Run and Route Directions in TIMS NT

Editing Run and Route Directions
Edulog.nt v9.2
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Run & Route Directions 2003
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Table of Contents
Displaying a Run
Getting Run Directions
Edit Run Directions Window
Run Directions Report
Creating a New Macro Using
Microsoft Word
Running Your Macro
Add a Macro Button to the
Toolbar
Formatting Tips While
Recording a Macro
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Examples
The examples in this online training presentation were
prepared with previous data from Davie County and
are merely a guide.
You can apply the instructions and use your own
county data to practice the step-by-step process, but
first perform a backup of your data.
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Editing Run/Route Directions
This presentation will cover:
• Edulog.nt Run and
Route Direction reports
• Reporting on Hazards
• Customizing Reports by
Creating Macros in
Microsoft Word
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Displaying a Run(s)
From the menu bar choose Runs > Display
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Displaying a Run(s)
Find, then choose
the runs to display:
1. Type in full or
partial RunID
2. Choose run(s)
from list, then
OK.
Remember: we can use Ctrl
key to select/deselect more
than one run.
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Run is displayed as a crows flight
Zoom into your displayed Run…
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Run is displayed as a crows flight
Notice the Stops and Runs layers that are displayed on the left
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• Clicking on the Left Check box will remove our run layer
• Clicking on the Right check box will unload our run layer.
Typically, we’ll use just the left check box. If you unload a layer you will
have to reload it.
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Getting Run Directions
Redisplay the
layers and then
click on
‘display/create
directions’
button
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Run now follows street map
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Edit Run Directions Window
• Run ID – shows current run selected. Only one run can be edited
at a time. If multiple runs where displayed, you could use the drop
down menu to select another run or the mouse tool
and click
on desired run.
• Generate Report – click here to choose parameters for printing
run directions. Here, you can choose select multiple runs for
printing purposes.
• Segment directions and Stop information – directions can be
edited by clicking on a segment(s) and adding or deleting
directions. (buttons below window)
• Edit Stop times – clicking here allows you to change times at
stop.
• Auto Generate – If changes where made to the run, you could
update the directions by clicking here, The option to Delete
Existing Directions is available too.
Covered in another class… for now we are
only interested in Generate Report
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Run Directions Report Window
• Fill from keyfinder? Remember …….
• Fill from working list?
New to you… covered
in detail later
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Run Directions Report Window
• Select Student Fields – click here to customize
the report with student information.
• Here all types of student information can be pulled into
the Run Direction report!!!! Just click on the desired
item (left side) and Add it to the selected fields area
(right side). Adjust as necessary.
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Run Directions Report Window
• Options, Load and Directions – More
parameters to choose from before printing
• Page breaks – if you use a laser or inkjet
printer, you’ll probably want to select page
breaks before printing. Continuous form paper
printers could do otherwise.
• View and print report –Allows you to view
and format your directions before you send
them to the printer.
Name and location of report.
Do not change the path.
Run & Route Directions 2003
• Note: when you select to view and print report your
directions will open up in some type of text editing
program. The default program is Notepad, but I’ll be
talking about other programs we can use that add
wonderful features….
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Run Directions Report
In this example:
• Todays date
• Run ID
• Route #
• Bus #
• Description
• Time at Stop
• Stop ID
• # Miles
• Full Directions
• Etc…
• What might we be
missing??? Or what
would be important to
know about this
particular run??
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Lets go back to our map and see what is encountered on this
segment of the run. What Segment is that in red? How could
we identify it?
A RailRoad Crossing!
We need to make sure
these warnings are in our
Run directions.
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So, have we taken
care of that in our
report?
The answer is ‘yes’
but could we do a
better job for the
driver who has to read
these directions?
The answer is also
‘yes’ and here is where
customization enters
the picture by Creating
and Using Macros in
Microsoft Word to
replace the ********
with the word Warning
or RR, etc.
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Creating and Using Macros in
Microsoft Word
The next five slides will cover:

Creating A New Macro

Running Your Macro

Adding A Macro Button to the Toolbar

Formatting Tips While Recording A Macro
Don’t be afraid to experiment and have some fun customizing the
look of your Run and Route Directions report.
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Creating and Using Macros in
Microsoft Word
Creating a new Macro:

Open your document in Microsoft Word

From the menu bar select Tools > Macro > Record New Macro

Name the macro. Example: Format_RunDIR (no spaces, but underscores okay)

Click OK

The macro tool bar appears and you are now in the record mode. Note that your
cursor now has the symbol of a cassette

Do what you want to the document. Remember your every move is being recorded

When finished, click the stop recording (square) button

The macro you just created will not need to be run for this document because you
actually made all the edits to your current document while in the act of creating the
macro itself. Your new macro has automatically been saved in Microsoft Word and
can be used at any time.
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Creating and Using Macros in
Microsoft Word
Running your Macro:

Open your document in Microsoft Word (ie. right-click on document and choose
open with…)

From the menu bar select Tools > Macro > Macros

Choose the Macro you want to run

Click the RUN button (notice all the changes being made)

If satisfied, save and/or print your file
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Creating and Using Macros in
Microsoft Word
Adding a Macro Button to the Toolbar:

Open Microsoft Word

From the menu bar select View > Toolbars > Customize

Under Categories, choose Macros

The macros that you have created will appear on the right side of the window

Left-click and drag your macro to the menu bar

With your pointer over the macro name on the tool bar, right-click to get a drop
down menu

Click in the box beside Name: and change the macro name if desired

Click the Close button

You can now run the macro at any time with the click of this button
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Creating and Using Macros in
Microsoft Word
Formatting Tips While Recording A Macro
1. Use all of the menu items in MS Word as normal, this includes the shortcut keys
For example: There are three ways you can bold existing text in MS Word but first
you must select (highlighted) the text to be bolded.

Click the B button on the menu bar. (This button will only be available if the
formatting tool bar has been activated)

From the menu bar select Format > Font

Use a shortcut key Ctrl+B; while holding down the Ctrl key, press B on the
keyboard.
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Creating and Using Macros in
Microsoft Word
2. Find/Replace a word. The function Replace in MS Word allows you to do more than
just find and replace a word. There are also formatting possibilities.
For example: You can find a particular word(s), replace the word(s) with what ever
text you need, and then format the new text to be bold and underlined, new color,
etc. along with adding a page break or blank line after the text. The following
steps are very basic and incomplete, but should give an idea of the process:

From the menu bar select Edit > Replace (shortcut key Ctrl+H)

Find what: type in the word(s)

Replace with: type in the word(s)

Click the More button to expand your window (if needed)

Click the Format button for a drop down menu. This is where you setup the
formatting for your new text.
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Editing Run and Route Directions
Edulog.nt v9.2
This concludes the training presentation
Go back and review specific areas or click Exit to leave
the presentation
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