Transcript PITCHBOOK

CITY OF SAPULPA
Sapulpa, Oklahoma: A Building Block Approach to
Flood and Stormwater Management
Janet Meshek, PE, CFM, Meshek & Associates, PLC
Tom DeArman, City Manager, City of Sapulpa
Rita Henze, Meshek & Associates, PLC
1437 SOUTH BOULDER AVE., SUITE 1080  TULSA, OKLAHOMA 74119  918.392.5620 (P) 918.392.5621 (F)  WWW.MESHEKENGR.COM
 Founder & Principal Engineer at
Meshek & Associates, PLC
 32 years experience in stormwater
planning, management & project
design with extensive experience in
hydrologic & hydraulic computer
modeling
 Expert witness in municipal, state &
private litigation
 2002-2003 Chair for Oklahoma
Floodplain Managers Association
 Registered PE in Oklahoma &
Texas
 BS, Civil Engineering, Oklahoma
State University
 MS, Civil Engineering, Oklahoma
State University
TOM DE ARMAN
 City Manager, City of Sapulpa,
Oklahoma, since 1994
 33 years experience in municipal
management experience, 26
years of which was as City
Manager for four cities
 Adjunct Professor at Rogers
State University
 M.A., Public Administration,
University of Oklahoma
RITA HENZE
 24 years experience in stormwater
planning & management ,16 years
of which was in acquisition
including FMA & HMGP
 B.A. , University Western Illinois
University
 M.A., Public Administration,
University of Tulsa
ABOUT THE SPEAKERS
JANET MESHEK, PE, CFM
 Heart of Route 66
 1990 - Official Main
Street Community
ABOUT SAPULPA, OKLAHOMA
 Population of 21,000
 2007 - Sapulpa established dedicated funding source to
provide financing for long-range, comprehensive Flood &
Stormwater Management Program to include:
– Master Drainage Plan
– Phase II NPDES Program
– Ordinance update & creation of Stormwater Drainage
Criteria
– Construction of recommended projects
– Other components
 Success story significant for communities of all sizes
ESTABLISHMENT OF FUNDING SOURCE
PHASE 1 - ESTABLISHING A SOLID FOUNDATION
 Sept. 2007 - Passed
ordinance to establish
stormwater fee for interim
funding
 $2.00/month/single-family
dwelling
 $10.00/month/non-single
family structure
IMPERVIOUS AREA STUDY
 2008 - Seed money to
fund impervious area fee
study
 Study goals
- Establish fair, equitable &
defensible fee
- Provide foundation for
projecting annual revenue
OTHER COMPONENTS FUNDED BY SEED MONEY
 Stormwater Management
staff position
 Phase I Master Drainage
Study
ESTABLISHMENT OF FUNDING SOURCE
SEED MONEY
ANNUAL BUDGETARY NEEDS
 Step 1 – Identify 25 typical single family residences to
establish Equivalent Service Unit (ESU) as unit of
measurement - 2,650 sq. ft.
 Step 2 – Identify non-single family parcels
 Step 3 – Using GIS, prepare polygons to measure
number of ESUs for non-residential parcels
- Total square footage of impervious area per parcel
divided by 2,650 sq. ft. = total number ESUs/parcel
 Step 4 – Convert GIS data to list with ownership data,
parcel area, impervious area & ESU by parcel
 Step 5 – Develop estimate of annual revenue to be
generated
IMPERVIOUS AREA STUDY
IMPERVIOUS AREA STUDY - STEPS
AREA STUDY
Polygon for measuring
non-residential parcel
size & impervious area
IMPERVIOUS AREA STUDY
SAPULPA IMPERVIOUS
ANNUAL BUDGETARY NEEDS
 Determine annual budgetary needs for
comprehensive stormwater program to include:
- Phase II NPDES
- Staff
- Routine maintenance
- Critical drainage projects
- Street cleaning
- Public education
 Finance program with annual projected need of
$730,000
ESTABLISHMENT OF ANNUAL BUDGET
FUNDING COMPREHENSIVE STORMWATER PROGRAM
 Project annual need - $730,000
 Establish 1 ESU/month for single family
parcels at $3.35/ESU/month
 Establish greater of $2.75/ESU/month
for non-single family parcels or
$22/month equal to 8 ESUs not to
exceed $1000/month
 Example – 23,850 sq. ft. non-single
family parcel = 9 ESUs @ $2.75/ESU or
$24.75/month
ESTABLISHMENT OF ANNUAL BUDGET
PROCESS
INCREASES
 Using differential fees,
projected revenue of
$730,000
 Automatic 5% annual
increase for next 5
years or $35,000 to
$45,000/yr.
 End of 6 years –
Projected revenue of
$932,000/yr.
UTILITY RATE STUDY
ESTABLISHMENT OF ANNUAL REVENUE
ANNUAL INCREMENTAL
 Fee funded Master
Drainage Plan
 City divided into 3
distinct regions
 Each region funded
over 24-mon. period
 Total 6 drainage
systems with 14
basins studied
COMPREHENSIVE MASTER DRAINAGE PLAN
PHASE 2 - FUNDING
MASTER DRAINAGE PLAN
 Existing drainage
conditions studied using
HEC-HMS, HEC-GeoRAS
& HEC-RAS
 Basin Problem Areas
 Identification & evaluation
of alternatives including:
- Feasibility
- Cost-effectiveness
identified
- Level of protection
- Community education &
involvement played vital
role
- Type of flooding
- About 100 comments
received from public
 Recommended Plan with
“best” solutions for
dollars developed
 Prioritization Criteria for
ranking & implementation
COMPREHENSIVE MASTER DRAINAGE PLAN
MASTER DRAINAGE PLAN - METHODOLOGY
CITIZEN INPUT
 2003 – Federal NPDES
Phase II mandate for small
communities
 Can create hardship
 2009 – Fee funded fully
equipped truck & staff
FUNDING NATIONAL POLLUTANT DISCHARGE
ELIMINATION SYSTEM PHASE II
PHASE 3 – FUNDING NPDES PHASE II
 Review & update of
Floodplain Ordinance
 Creation of Stormwater
Drainage Criteria
Manual to guide
development
PHASE 5 – CONSTRUCTION
 Priority MDP projects under
review for funding
 Example – Inlet Replacement
Program prime candidate for
incremental funding
 Design currently underway
FUTURE PHASES – MORE USES
 Local grant match
 Maintenance program
 Priority project construction
 Stream restoration
 Street sweeping
 Public education
FUNDING OTHER PROGRAM COMPONENTS
PHASE 4 – FUNDING REGULATION
 Sapulpa Master
Drainage Plan Downtown Basin
Inlet Replacement
 Total project cost $2.3 million
 Incremental costs
- $100,000 to
$200,000 per
intersection
FUNDING OTHER PROGRAM COMPONENTS
FUTURE FUNDING
 Partnering opportunity with
street project s& funds
 Street projects overlaid with
drainage solutions on Webviewer
 Utility fee combined with City’s
dedicated $0.005 street sales tax
 Drainage improvements phased
with local street project to:
- Reduce costs
- Minimize neighborhood
disruption
- Construct needed public
projects
PARTNERING OPPORTUNITIES
OPPORTUNITIES - JOINT
PROJECTS & FUNDING
 CDBG funding opportunity
 Utility fee combined with annual CDBG funds
 Example – Area near Sapulpa Middle School with
deep drainage ditches
- Traffic hazard for buses
- Drainage problems
 Drainage & road improvements - including curb &
gutter - funded jointly to:
- Eliminate hazardous traffic conditions
- Improve local drainage
PARTNERING OPPORTUNITIES
OPPORTUNITIES - JOINT PROJECTS & FUNDING
 Dedicated funding source enabled development, growth &
stability of comprehensive stormwater management program
 Fee provided critical funding to:
- Implement Phase II NPDES Program
- Prepare Citywide Master Drainage Plan
- Update Floodplain Ordinance
- Create Drainage Criteria Manual
 Additional benefits:
- “Pay as you go” funding
- Defensible, equitable & easy to implement thru utility billing
- Not undue hardship on residents
- Partnering opportunities with other funds & projects
APPROACH BENEFITS
SMALL COMMUNITY FUNDS AMBITIOUS PROGRAM
 Used careful planning & forethought
 Laid a dedicated & solid funding foundation
 Began building comprehensive stormwater management program
 Implemented stormwater management program one block at a time
to:
- Reduce flooding
- Improve drainage & water quality
- Regulate responsible growth & development
- Maintain existing drainage system
- Maximize limited resources
 Demonstrated small communities can implement “NAI” using
building block view to stormwater management
CONCLUSION
CONSTRUCTING SOLID FOUNDATION ONE BLOCK AT TIME
CITY OF SAPULPA
QUESTIONS?
Sapulpa, Oklahoma: A Building Block Approach to Flood and
Stormwater Management
Janet Meshek, PE, CFM, Meshek & Associates, PLC
Tom DeArman, City Manager, City of Sapulpa
Rita Henze, Meshek & Associates, PLC
1437 SOUTH BOULDER AVE., SUITE 1080  TULSA, OKLAHOMA 74119  918.392.5620 (P) 918.392.5621 (F)  WWW.MESHEKENGR.COM