Transcript Document
Works: Implementation strategies Megan Gonyo Office of the Vice President for Academic Affairs and Provost Background • About 4,000 faculty, 5 campuses, large medical school • Early adopters selected based on need; 30% of total estimated implementation • Spent one year customizing for early adopters Organization • Works (Activity Insight) coordinated through central Provost/Faculty Affairs office – Faculty CVs, promotion and tenure guidelines, merit reviews, faculty governance • Office of Information Technology: analyst, developer, and leadership support for resources Strategic Priorities • Academically driven process (not technical) • Customize towards a full implementation • Data integration • Standardization Why? Strategies • Academically driven process (not technical) • Customize towards a full implementation • Data integration • Standardization Why • Improve business/academic process; requires thorough understanding of the same • Avoid retrofitting later • Value proposition to end users; buy-in • Institutional reporting Scope • Tenured and tenure-track faculty; with some exceptions • Annual review and accreditation • First year of activities first, then backfill Approach • • • • • Steering Committee & Project Team Analyze CVs Customize screens & develop reports Pilot testing/feedback Usability lab Usability Lab • Created scenarios for volunteer faculty and administrator users • Assessed intuitiveness of screens; learned expectations of users • Partnered with Digital Measures to make improvements Obstacles • Data integration – Limitations in source system data (Oracle PeopleSoft) & publications Works output to CVs – Read-only to accommodate web service overrides – Added some new fields for reports; No good solution yet • Standardization – Ex. Public engagement; discipline-specific language • Historical data vs. scope – Needed for full CVs, accreditation, and some grant applications Future goals • • • • • Faculty web profiles Workflow Advanced reporting Clinical practice Extension Disclaimer • Just launched early October • No data yet on actual successes/failures • No guide ©2014 Regents of the University of Minnesota. All rights reserved. The University of Minnesota is an equal opportunity educator and employer.