Transcript Webmail – the new WING

Webmail – the new WING
Tony Brett
Oxford University Computing
Services
Tony Brett
OUCS Course Code ZAE
1 March 2004
Agenda
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What is it?
Why the upgrade – the competition.
What’s new
Login
Sending E-mail – attachments
Folder View – replying & forwarding
Searching & Sorting
Filtering, especially SPAM
Vacation and automatic forwarding
Address Book
Questions
Tony Brett
OUCS Course Code ZAE
1 March 2004
What is it?
• A much-improved web gateway for access
to Herald, the University E-mail system
Tony Brett
OUCS Course Code ZAE
1 March 2004
Why the upgrade?
• User feedback requested many changes
• Interface was out-dated and hard to use
• Needed to be more intuitive and in line
with other Webmail systems
• Increasing volumes of E-mail (and SPAM)
called for more advanced handling tools.
Tony Brett
OUCS Course Code ZAE
1 March 2004
The Competition
Tony Brett
OUCS Course Code ZAE
1 March 2004
What’s New? (1)
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Checkbox message selection
Word wrapping on compose and read
Advanced Searching
Advanced filtering
– Whitelist
– Blacklist
– Junkmail folder
– Immediate deletion
Tony Brett
OUCS Course Code ZAE
1 March 2004
What’s New? (2)
• Attachments handled properly
• Totally new address book
– Only one
– Groups and Individuals
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In-context help
Clearer status page
Hide deleted messages option
Folders not mailboxes!
Tony Brett
OUCS Course Code ZAE
1 March 2004
How do I log in?
• https://webmail.ox.ac.uk
• Normal herald username/password
Tony Brett
OUCS Course Code ZAE
1 March 2004
How to send an Email
Recipient
Carbon Copy
Send Message
Subject
Keep a copy
Tony Brett
Type your
message here!
OUCS Course Code ZAE
1 March 2004
How to add an attachment
Attached files show here
Click here to find file
Click here to attach file once found
Tony Brett
Check this box to mark for removal
OUCS Course Code ZAE
1 March 2004
The Folder View
Move
around the
folder
Where
you are in
the folder
Folder
heirarchy
Sort
columns
Folder
name
Message
select
checkboxes
Tony Brett
OUCS Course Code ZAE
1 March 2004
The Folders List
Message folder
Folder folder
Tony Brett
OUCS Course Code ZAE
1 March 2004
How to reply or forward
Reply to sender
(Reply to: address if present)
Reply to all To: and Bcc:
recipients
Forward message
(Opens new compose window)
Tony Brett
OUCS Course Code ZAE
1 March 2004
Reply Headers
This header is important – it
helps mail programs keep
track of message threads.
Tony Brett
OUCS Course Code ZAE
1 March 2004
Message Searching
• More advanced
features
• Can Modify and
Refine
• Useful for finding
messages from a
person
• Useful for getting rid
of big messages
Tony Brett
OUCS Course Code ZAE
1 March 2004
Mail Filtering
• Whitelist prevents messages ever being
filtered
• Blacklist makes messages get discarded
before ever being delivered
• Spam thresholds
– Save in junk-mail
– Discard without saving
Tony Brett
OUCS Course Code ZAE
1 March 2004
Vacation
• Doesn’t reply to
mailing lists with
Precdence: Bulk
header
• Only replies once
to each recipient
for each time
activated
Tony Brett
OUCS Course Code ZAE
1 March 2004
Forwarding
• Automatic forwarding on arrival
– Useful if you will be on a different E-mail
system or want to forward to a colleague
– Not the same as forwarding a message
manually
– Only messages that get through the filters are
forwarded (i.e. would have been delivered to
the INBOX)
Tony Brett
OUCS Course Code ZAE
1 March 2004
Using the Address book
Group
Person
Migrate from old WING addressbook(s)
Tony Brett
OUCS Course Code ZAE
1 March 2004
Questions
Tony Brett
OUCS Course Code ZAE
1 March 2004