Transcript Day 1: Pre Service Training

BHC/Y Community, Compelling Need, Program
Mission, Partnerships
Team Building
Goal Setting
Time Sheets & Mileage Claim
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Sign In/Review Agenda
Energizer/Ice Breaker
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This may be Building Healthy Youth for your
program
In 2010, The California Endowment
embarked on a new, 10-year strategic
direction: Building Healthy Communities.
The goal is to support the development of
communities where children and youth are
healthy, safe, and ready to learn.
AMC BHC
Southern California
AMC BHC
Northern California
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Del Norte and Adjacent
Tribal Lands
East Oakland
South Sacramento
Southwest/East Merced
County
Central/Southeast/Southwe
st Fresno
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South Kern County
Long Beach
Santa Ana
East Coachella Valley
City Heights in San Diego
http://www.calendow.org/healthycommuniti
es
Ann Georgian –
Director School
Community
Partnerships
Statewide
Program
Assistant – Alicia
Mil
Prevention
Services – April
Dominguez
Regional
PROGRAM
STRUCTURE
Building Healthy Communities /
Youth AmeriCorps:
Coordinator –
Michael Figueroa
Coordinator – Jeff
Coomber
Program
Supervisor –
Southern CA
Program
Supervisor –
Northern CA
Local Facilitator
– One per 5
communities
Local Facilitator One per 5
communities
Site Supervisor
Site Supervisor
AmeriCorps
Member(s)
AmeriCorps
Member(s)
18 – 30 Mentees
Each
18 – 30 Mentees
Each
BHC
Community
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This is where you talk about your
community & the compelling need
For specific site information go to
http://www.calendow.org/healthycommuni
ties/communities.html
Team member’s name
Skill to be shared
Who would like to learn
this skill?
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Discuss your community – what are its
needs?
What are the resources that you know
about?
What skills or knowledge can each member
share to contribute to helping the
community this year?
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Discuss team meeting. When, where, how?
(i.e. think about rules & consequences,
sharing meeting facilitation, roles, etc.).
As a team create Norms.
Discuss school site & after school
assignments.
Place a photo of
members and supervisors
at orientation or
another event here.
Field-vetted resource contributed by North Carolina Campus Compact, NC. Please retain the original program attribution when adapting or using this resource.
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Team: a group of people who must work together to
accomplish a common task.
NOT:
A group = a collection of individuals gathered together
to meet the individual needs of the members;
OR
A committee = a group of people officially delegated to perform a
function, usually planning or decision-making
Team members make great personal sacrifices of
time and schedule because of their commitment to
one another and
the common goal. A successful team generates and
thrives upon a deep personal loyalty between team
members.
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Common purpose
Clear roles
Accepted leadership
Effective processes
Solid relationships
Clear communication
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Team members’ pride
Lack of acceptance
Suspicion
Inflexibility
Docility
Others??
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Different personalities come together for a common
goal
Different values, approaches, understandings, ways
of doing things, history with the organization
Can contribute to staff conflict, challenges
Myers-Briggs Type Indicator (MBTI) = a way
to understand more of your teammates. YOU MAY
CONTINUE WITH MYERS-BRIGGS TYPE
INDICATOR OR DO YOUR OWN
LEADERSHIP/PERSONALITY STYLE ASSESSMENT,
OR CHOOSE TO SKIP THIS ALTOGETHER
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Extraversion –
Introversion
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S - N Dichotomy
Thinking – Feeling
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E - I Dichotomy
Sensing – Intuition
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T - F Dichotomy
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Judging – Perceiving
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J - P Dichotomy
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Where do you prefer
to focus your attention
– and get your energy?
How do you prefer to
take in information?
How do you make
decisions?
How do you deal with
the outer world?
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No type better than other
When coming together in a team . . .
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Similarities may be weaknesses
Differences may be strengths
Similarities may be strengths
Differences may be weaknesses
Learn the other to build the team, not to
pigeonhole/stereotype
Use the information to help, nurture, never to
harm
Twp-way responsibility
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Most who prefer
Extraversion
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Prefer action over
reflection
Are attuned to external
environments
Communicate by talking
Learn by
discussing/doing
Are sociable & expressive
Enjoy working in groups
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Most who prefer
Introversion
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Prefer reflection over
action
Are attuned to inner
world
Communicate in writing
Learn through mental
practice & reflection
Are private & contained
Enjoy working alone or in
pairs
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What’s worse – no or frequent interruptions?
What do you consider a large party or group?
Does a large party excite/frighten you? What do
you do when you get there?
What is your “social” expectation of your office?
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During the work day
After work/weekends
Why is this your hope/expectation?
Identify your similarities & differences. What
do these mean for your team?
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What’s worse – no or frequent
interruptions?
What do you consider a large
party or group?
Does a large party
excite/frighten you? What do
you do when you get there?
What is your “social”
expectation of your office?
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During the work day
After work/weekends
Why is this your
hope/expectation?
Identify your similarities &
differences. What
do these mean for your team?
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Those who prefer feeling
- Are empathetic
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Guided by personal values
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Assess impact of decisions
on people
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Strive for harmony &
positive interactions
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Are described as
compassionate
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Search for point of
agreement in an argument
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Fair = everyone treated as
an individual
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What’s more challenging for you: working in
an environment that lacks logic or that lacks
harmony?
What process would you use for making a
decision, such as which students will
attend training or an event?
Identify your similarities & differences.
What do these mean for your team?
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Those who prefer
judging
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Scheduled/organized
Finish one project
before starting another
Like things decided
Avoid last minute
stresses, finishing tasks
before deadline
Limit surprises
Routines are effective
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Those who prefer
perceiving
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Spontaneous/flexible
Start many projects,
have trouble finishing
Open to change, keep
things loose
Energized by last
minute pressure finish
at the deadline
Enjoy surprises
Routines are limiting
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What’s more challenging for you: winging it
or adhering to a schedule?
Describe your ideal vacation. What do you
do? Process for getting to that . . .
Identify your similarities & differences?
What do these mean for your team?
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Can reduce defensiveness when in a
disagreement
Increase openness to feedback from what is
going on around you
Can improve your ability to see others more for
who they are, appreciating their individual gifts
and contributions
Can enhance your ability to appreciate your
own unique contributions and responses
Can help you choose realistic goals,
accomplish what you say you will
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You can understand and adapt as necessary
to your leader’s preference
You can give assignments/requests in a way
that appreciate your staff’s preferences
Improves communication
Know who to go to for what = utilize each
type depending on the situation
How might your staff meetings look different
with MBTI understanding?
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Similar types on a team
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Understand each other more quickly and easily
May reach decisions quickly, but may have onesided view of the situation/options
May fail to appreciate gifts & contributions lacking
on the team
Variety of types on a team
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Longer to establish communication
Less likely to overlook possibilities & details
Longer to reach consensus
Coming together is a
beginning.
Keeping together is
progress.
Working together is
success.
- Henry Ford
T.E.A.M
Together
Everyone
Achieves
More
1 – 7 minutes past 15 minute
increment
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Round down
Example – Member report
time is 7:45 and Member
arrives late at 7:52; 7:45 is
written on timesheet
8 – 14 minutes past 15 minute
increment
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Round up
Example – Member report
time is 7:00 and Member
arrives late at 7:08; 7:15 is
written on timesheet
THIS DOES NOT MEAN IT IS OKAY TO BE LATE. THIS INFORMATION
IS FOR ACCOUNTING PURPOSES.
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Please put Sunday’s date in the “Date of Week” spot.
Please record time totals in decimal figures.
(Example: 3 hours and 15 minutes = 3.25 hours)
Record time to the nearest 15 minutes. Round down for up to 7 minutes after (Example:
7:52 will be entered as 7:45). Round up for 8 minutes after (Example: 8:08 will be
entered as 8:15).
Your daily schedule should be arranged by 15-minute increments (Example: Start
service at 7:45 daily, take lunch at 12:15 daily, finish service at 6:00 daily). For example,
you will NOT begin work at 7:35 daily and take lunch at 1:03 daily.
All site, community service project, and fund raising times should be recorded on the
front “Direct Service” side.
During weekdays, account for all morning and afternoon slots before submitting time
sheet to site supervisor. If you were not working during a normal workday, morning or
afternoon, please write “OFF” or reason for absence.
All training session and public relations activity times should be recorded on the back
“Training and Community Relations Activities” side.
Always total each column on your time sheet, even when the amount is zero.
Submit time sheets even if you served zero hours during the week. (If you are taking
vacation, are sick or on leave, you must continue to submit your completed timesheet.)
Please double-check your math before submitting time sheet to Local Facilitator.
Direct Service (front side)
Hours at School Site:
Service-Related Activities
•Tutoring or intervention time at site
•After school tutoring or mentoring
programs
•Chaperoning field trips
•Back to school nights
•Supplemental Time Sheet (green) for
additional direct service or work site.
•Community service projects
•Volunteer recruitment
•Project planning time
•Community collaborative meetings
•Paperwork (must receive approval
beforehand, indicate the nature of
paperwork, and be able to produce
completed work)
•Supplemental Time Sheet (pink) for
multi-day service projects.
•Approved fund raising activities (list
beneficiary)
Training & Community Relations (back side)
Training:
Community Relations:
• AMC training
• School site training
• Other approved training
• Team meetings
•Conferences and workshops
• Performance evaluations
• Meetings with staff regarding
performance
•Exit interviews
• Speeches
• Public information activities
• Parades
• Display boards
Refer to Member Agreement Exhibit C
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Under some circumstances you will be entitled to
reimbursement for mileage when you use your car for
transportation for official program business. Travel must receive
prior approval from supervisor.
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Mileage for use of a private car on official business will be
computed at the current approved Internal Revenue Service
rate, which is 55.5 cents. This is not reported to the IRS on your
W-2 Form.
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The amount of money in the program’s budget for travel is
limited. Therefore, please try to car pool whenever possible.
Note: Car pools are to be arranged when two (2) or more members
are being transported in privately owned automobiles to the
same destination, unless other official business circumstances
make such pooling impractical and more costly.
Please let us know if you need help making car pool arrangements.
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B. Mileage is not reimbursable under the following
circumstances:
1. To cover your mileage from your home to the school or
other work site where you agreed to work, even if you live
outside of that geographic area.
2. To cover your mileage from your home to a meeting,
training, project or other event site in the geographic area where
you are assigned, even if you live outside of that area. This rule
applies to weekday and weekend events.
3. To cover mileage to a meeting, training, project, or other
event that does not require you to drive further than you would
have normally driven between your assigned school site and the
work site.
Mileage must be by the most direct route possible.
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4. You cannot claim mileage if you are not the driver or owner
of the car. If you participate in a car pool, only one person in the
car can claim mileage.
Note:
A. Employees who utilize private vehicles in the course of their
official duties shall have in their possession a valid California
driver’s license and carry current automobile insurance with at
least minimum coverage for public liability and property
damage as specified by the State of California.
B. A member who operates a private vehicle in violation of the
above insurance requirement is subject to disciplinary action.
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C. Claims may be submitted to your Local Facilitator monthly if activity
warrants (minimum of $10.00). All claims for the fiscal year must be
sent by June 30th.
D. If you use public transportation, you may submit a claim for
reimbursement. The receipt must be attached to the mileage
reimbursement form.
NOTE:
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Claims must be legible. The form is available for on-line preparation if
desired.
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Fill in all fields, include roundtrip miles, and be as thorough as possible
(attach additional explanation if needed). Don’t worry about vendor
number or account number. We will supply this information at a later
time.
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Travel claims received in Internal Accounting by the 5th of the month
will be paid by the 15th and claims received by the 15th will be paid on
or before the last day of the month. Payment will be delayed on claims
that require additional clarification, documentation or budget
transfers.
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A goal is a destination, something you want
or need, which you acquire by taking certain
steps
Goals should always be in writing and be
meaningful to you
When YOU set your goals, you are more
likely to accomplish them.
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S – Specific; the more specific the goal, the more
you’re likely to accomplish them
*Who: Who is involved?
*What: What do I want to accomplish?
*Where: Identify a location.
*When: Establish a time frame.
*Which: Identify requirements and constraints.
*Why: Specific reasons, purpose or benefits of
accomplishing the goal.
Ex) “I want to lose 5 pounds, to be healthier”, instead
of “I want to lose weight”
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M - Measurable; make sure you can
measure the so you can tell when it’s
accomplished
Ex) I will get A’s and B’s on my next grading
period”, instead of “I will get better grades”
To determine if your goal is measurable, ask
questions such as......How much? How many?
How will I know when it is accomplished?
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A – Action Plan; make a plan and write it
down. Who, where, when?
Ex) “I want to save $250 by the end of the
summer”, instead of “I want to be rich by the
end of the summer”
I will only go to Starbucks twice a month
I will cut coupons to save on groceries
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R - Realistic; be realistic with what is really
possible
Ex) “I want a job that starts at $40,000 a year”,
instead of “I want to be a millionaire”
Your goal is probably realistic if you truly
believe that it can be accomplished. Additional
ways to know if your goal is realistic is to
determine if you have accomplished anything
similar in the past or ask yourself what
conditions would have to exist to accomplish
this goal.
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T – Time Specific; give yourself a time
limit, be realistic, and stick to it; goals can be
either short-term, long-term, or immediate.
Ex) “I will do X immediately”, instead of “I
will do X in the long-term, within a year”
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Goals, both long-term and short-term, motivate us to be
focused and productive.
Short-term goals are those that you can realize in the near
future, such as in a day, within the week or even a few months.
- Examples of short-term goals include finishing a pending project
at school or getting done with shopping for the holidays.
Long-term goals are the ones that you plan to achieve over a
longer period of time such as over a year, 5 years or more. Longterm goals are usually those that are meaningful give you a
sense of greater purpose.
- An example of a long-term goal is to finish graduate school in the
next five years.
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It is important to maintain a balance between short-term
and long-term goals.
Have at least one short-term goal and one long-term goal at
any given time.
Having long-term goals is necessary but always keep in
mind that you will need time before you can achieve them.
It's easy to become discouraged on your long-term goals if
you have no short-term goals to provide you with a sense
of accomplishment.
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Set long term goals first. This will give you a sense of direction
and purpose. After you have identified and set your long-term
goal, you can start making short-term goals that relate to your
long-term goals. Short-term goals serve as stepping-stones
towards achieving your long-term goals. They are simpler and
easier to accomplish than long-term goals.
Achieving short-term goals gives you a sense of accomplishment
that will help motivate you to pursue your other goals. By setting
and focusing on these short-term goals and realizing them, you
build momentum towards achieving your long-term plans.
Before you start setting your goals, take a few moments to list
down the things that matter most to you. Writing down your
goals help solidify them in your mind. Most importantly, never
forget to reward yourself whenever you achieve success in any
of your goals.
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AMC Individual Goal Plan