Transcript Slide 1
An Overview of the EEP-CVS Data Flow Charts Steven D. Roberts Vegetation Senior Specialist [email protected] Vegetation Monitoring Data/Work Flow Charts Pertain only to vegetation monitoring data collected using the CVS-EEP Protocol for Recording Vegetation Provide valuable information necessary for managing both Vegetation Baseline Data (VBD) collection as well as ongoing Y1-Y2 Vegetation Monitoring Data (VMD) Everyone involved in the scoping, collecting, and delivery of CVS-EEP monitoring data should be familiar with and follow the flow charts. Presentation Outline Where to Find the Latest Versions of the Flow charts Brief Overview of the Flow Charts General Data Management Guidance for EEP Monitoring Contracts Discussion http://www.nceep.net/business/monitoring/veg/Vegetation_Related_Resources.htm http://cvs.bio.unc.edu/methods.htm Vegetation Monitoring Plan Development EEP Contractors CVS Entry Database Add new project to Entry Database Calculate minimum number of plots E-Documents, Project name, and unique ID Coordination with EEP Monitoring Staff acting as a liaison between the Designer and Monitoring Firm Vegetation Monitoring Plan Component of the Mitigation Plan Apply Vegetation Monitoring Plan Decision Tree CVS Contract awarded to Designer or Monitoring Firm CVS-EEP Archive Database Vegetation Monitoring Plan will be utilized for records and the Error Checking System START HERE Lookup online as needed and Email EEP EEP Mitigation Plan Web Posting Post Document Online, and Email Approve Vegetation Monitoring Plan and Overall Mitigation Plan GO TO NEXT PAGE Email EEP Contractors Inputs: Mitigation Plan, permits, baseline monitoring data, subsequent years’ data, previous Monitoring Reports Start Is site targeted for ordination? Yes Recommend Level 3, 4 or 5 No Recommend Level 3 Yes Recommend Level 3 No Is site forested? Yes At baseline, the monitoring firm determines the location of the prescribed number of plots. Does site contain herbaceous species of concern? No Is site scheduled for land disturbing maintenance? At baseline and annually thereafter, the Monitoring Firm determines the appropriate level of monitoring for each plot per the CVS-EEP Protocol for Recording Vegetation Yes Recommend Monitoring Suspension No Is site at baseline or in first year of monitoring? Yes Recommend Level 1 Yes Recommend Level 1 Yes Recommend Level 2 No Is site scheduled for herbicide treatment? No C Vegetation Monitoring Plan Decision Tree Process for developing recommendations for the Vegetation Monitoring Plan and post baseline data collection 5-31-07 Is site in year 2 + of monitoring? Compile recommended plot location and protocol level for each plot Complete. Return to main process Baseline Data Flow Red arrows and text indicate error identification and correction steps. EEP Contractors START HERE Mitigation planting Vegetation sampling within 21 days after planting Fix errors in planting/ sampling Reporting Phase 1 Simple Excel Report Paper data sheets Data entry Fix data errors One-click reporting Data checking Reporting CVS-EEP Data Entry Database Send Entry Database to CVS Email CVS Email Email Confirm data checking & additional QA/QC Import into Archive Database CVS-EEP Archive Database Data reporting Data reporting for restoration targets Email EEP No, errors in data Does report conform to guidelines? Yes, conforms to guidelines Data report No, errors in planting or sampling Restoration target summary Transition to Monitoring END HERE D4.2 Post Baseline Data Package EEP Contractors Reapply Veg Monitoring Plan Decision Tree and Coordinate with EEP Resampling of vegetation Year 1: September Year 2+: June-Sep Paper data sheets with previous year’s data Data Entry Reporting Phase 1 Simple Excel Report One-click reporting The process matches Post Baseline Data Flow from this step forward START HERE CVS -EEP Archive Database Data Entry Databases (All projects prepopulated) Extract Entry Databases for each project Monitoring Data Package CVS END HERE EEP Prepopulated Entry Database with previous year’s data Prepare Entry Databases with all project data for resampling Add Entry Database to EEP’s Official Project Files Individual Databases Compile Monitoring Data Package Complete Monitoring Data Package (Morp, Hydro, Veg) Email April-May Post Baseline Data Flow START HERE Receive Monitoring Data Package See: Post Baseline Data Package Vegetation sampling Year 1: September Year 2+: June-Sep Reporting Phase 1 Paper data sheets Fix data errors Data checking CVS-EEP Data Entry Database Reporting One-click reporting Simple Excel Report Send Entry Database to CVS Email - late Dec CVS Email Oct - Nov EEP Contractors Data entry Fix sampling errors Red arrows and text indicate error identification and correction steps. Email Confirm data checking & additional QA/QC CVS-EEP Archive Database Import into Archive Database Data reporting Data reporting for restoration targets Email Early Jan EEP No, errors in data Does report conform to guidelines? Early Dec Yes, conforms to guidelines Data report No, errors in sampling Restoration target summary Assess Project Data END HERE D4.2 Data Related Guidance for EEP Monitoring Contracts General Scoping Advice Scopes beginning with baseline data collection should reflect lower hours/cost in monitoring years 1-5. Common Issues Related to Data Collection Archived versions of the data entry tool will be distributed by CVS to each monitoring contractor prior to June of each year. Vegetation Data for monitorng year 1 must be collected in September. If data can not be delivered to CVS according to the flow charts, the vegetation specialist should be notified by email. Data Related Guidance for EEP Monitoring Contracts (cont.) Miscellaneous Data Issues If an observed stem seems to have been planted, but was declared to be a “natural stem” in a previous monitoring year, do not change the source code without coordinating with the vegetation specialist. To reduce the number of unknown species associated with baseline data, coordination with the planting contractor to facilitate the identification of bare root seedlings is recommended. The narrative sections of the monitoring report template should contain references to the data.