Transcript Slide 1

WELCOME TO
BUST A
MOVE
EDMONTON
1 in 9 Albertan women will be
diagnosed with breast cancer.
want
You
to change that.
intend
We
to change that.
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Volunteer Orientation.
ORIENTATION AGENDA
Orientation Agenda
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Introductions
Event Overview
Overview of Volunteer Requirements
Overview of the Day
What Will I be Doing?
Logistics/Housekeeping
Encouraging Re-Registration
Run Through Roles (In Groups)
INTRODUCTIONS
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BaM Volunteer Co-Chairs
• Aimee Berube & Heather Harcott
Alberta Cancer Foundation & Bust a Move
• Brooke Rose
ALBERTA CANCER FOUNDATION
$29.2 million
invested/year
cancer-free future
17
cancer
centres
committed
200,000 donors
impact
PROMISE
PROGRESS
100% of funds raised will stay in the province and
support important breast cancer projects right here at the
Cross Cancer Institute.
Representing nearly 200,000 donors and investing more
than $29 million last year, we are making progress:
600 More than 600 Albertans survive cancer each year
who would not have survived had they developed cancer 25
years ago.
50:
More than 50 new cancer research projects were
launched last year in addition to the 100s receiving ongoing
funding from the Alberta Cancer Foundation.
25,000 rural Alberta women have access to digital
mammography screening through mobile units funded by the
Alberta Cancer Foundation.
ALBERTA CANCER FOUNDATION
$29.2 million
invested/year
2,500
Patients and families in need accessed financial
assistance nearly 2,500 times.
cancer-free future
17
cancer
centres
committed
200,000 donors
impact
PROMISE
PROGRESS
12 research chairs have been established in Alberta.
30,000
healthy Albertans will teach us more about
cancer by volunteering to participate in the Tomorrow Project
research study funded by the Alberta Cancer Foundation.
The most direct way to support the
Cross Cancer Institute is
through the Alberta Cancer Foundation.
BaM
On the Street
OVERVIEW
What does it mean to volunteer for
Bust a Move?
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Make an impact in breast health
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Spend a day being a set up superstar, registration rockstar or wonderous
waterboy!
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Be the cheerleaders to keep the participants going
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Be available for the March 23rd event and March 21st and March 22nd,
if possible
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Fundraising is optional, but definitely encouraged!
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Join hundreds of men and women
in a day that will be sure to
move more than your feet
BaM
On the Street
OVERVIEW
Event Overview
• 6 energizing hours of exercise bliss led by local & celebrity fitness
instructors
• Motivating music and rockstar atmosphere
• We’ll take care: massage areas, water and delicious refreshments!
• Saturday, March 23rd at Edmonton Expo Centre, Hall H/G
• Doors open at 7:30 AM, opening ceremonies are at 8:45 AM and the
program ends at 3:30 PM.
TITLE
THE
A MOVE EXPERIENCE
OnBUST
the Street
Bust a Move is an unforgettable event filled with inspiring moments, incredible stories
and unparalleled energy. You are a true mover and shaker for breast cancer research
and you deserve the best!
The Numbers:
Social
media
station
• 530 Facebook page likes with > 573,700
impressions
• 581 Twitter followers with 1,142,640
impressions on event day (top trending topic on
Twitter- say that 10 times fast!)
The Numbers:
On-site
massages
• 16 incredible volunteers from CDI College
Massage Therapy Program
• 210 luxurious mini massages were enjoyed on
event day
TITLE
THE
A MOVE EXPERIENCE
OnBUST
the Street
Bust a Move is an unforgettable event filled with inspiring moments, incredible stories
and unparalleled energy. You are a true mover and shaker for breast cancer research
and you deserve the best!
The Numbers
•Each participant has their own 6’x6’
workout space on the floor
•All yoga mats are provided
• 17 pink yoga mats
(indicated a cancer survivor)
Individual
groove
zone
The Numbers:
• On event day, we will take care of you!
• 650 smoothies, 250L of chocolate milk,
600 salads and 283.5L of water
Complimentary
food and drinks
all day
DOLLARS
AND
CENTS
On the Street
$400,000 was raised in support of an innovative breast
cancer virus discovery project run out of the Cross Cancer Institute and
In 2012,
led by world renowned medical oncologist Dr. John Mackey.
BaM
On the Street
OVERVIEW
Overview of Volunteer Requirements
• Thursday, March 21st : Big Set-up day!
• 11:00 AM – 6:00 PM – Set up & Flooring
• 3:30 – 9:00 PM – Registration Opens
• Friday, March 22nd : Set-up!
• 9:00 AM – 6:00 PM – Set up
• 3:30 – 9:00 PM – Registration Opens
BaM
On the Street
OVERVIEW
Overview of Volunteer Requirements
•Saturday, March 23rd : Event Day!
•Shifts are either from 7:00 AM – 12:30 PM or 12:00 PM – 6:00 PM
•Please be there at least 15 minutes before your shift.
•Please check in at the Volunteer Room Desk when you arrive and check out
there as well
• Tear Down: Each volunteer will help to tear down
their area, ensuring a very quick wrap-up!
• While we all want to be efficient and wrap up quickly, please remember
that we want to keep that energy high and awesome event experience. To
really send everyone off in a positive way, please ensure you say goodbye
to all participants before we start tearing down.
BaM
On the Street
Overview of the Day
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6:30-7:00 AM: Volunteer Check-in and area open
7:00 AM: Volunteer Shifts Begin
7:30 AM: Doors Open
8:45 AM: Opening Ceremonies
9:00 AM – 3:00 PM: Program
3:30 PM: Event Wrap Up
3:45 PM until complete: Tear Down
OVERVIEW
VOLUNTEER
On the
Street
What will I be doing?
• Coat Check
• Refuel Area
• Greeters/Directional Guards
• Registration
• Set Up
• Volunteer Room Guards
• Re-Reg Area
• Floater/Break Cover
*See our website & your kits for complete role
descriptions!
ROLES
LOGISTICS
HOUSEKEEPING
On the&Street
Volunteer Check In Process
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Check in 15 minutes before your shift
start time
We will check you in and give you a shirt
and nametag
Drop your stuff off in the volunteer room
Proceed to your designated area and
introduce yourself to your team lead
Once your shift is complete, check out
with your team lead
Check out at the volunteer room
LOGISTICS
HOUSEKEEPING
On the&Street
• Cell Phone Etiquette: although we encourage you to Facebook and
Tweet about the event, please treat this as you would your job – no
texting, etc while volunteering
•Volunteer shirt – please keep on for the duration of the event
• Breaks can be coordinated through the team lead.
• Lunch on event day will be served in shifts so you can grab a bite and
come back to work
• 11:00 – 11:30 AM – AM Volunteers, CDI Massage team, Fitness
teams, Staff and Dancers
• 11:40-12:30 – Participants Lunch
• 12:00 – 12:30 PM – PM Volunteers (before their shifts starts)
• Food is provided for set-up days and of course, on event day from our
wonderful sponsors!
• Although we do try to meet dietary requests made in the volunteer
survey we provided, we cannot guarantee meeting all requests.
LOGISTICS
HOUSEKEEPING
On the&Street
• Spectators are not offered food or massage: The goods are for you
and the participants! If they do not have a wristband, we cannot
provide these perks.
•If there is an emergency, contact the team lead in your area who will
then contact a staff person or a volunteer coordinator.
•If, for any reason, you can’t attend your shift, please be sure to call
your volunteer co-chairs.
•Most importantly, remember that this is only our second year running
this event and there are still some things we are figuring out. We
need your patience, flexibility and positive attitude!
•We want you to have a fantastic volunteer experience and if you
need anything throughout the process, be sure to chat with your cochairs, Aimee and Heather!
LOGISTICS
HOUSEKEEPING
On the&Street
Encouraging Re-Registration
• The best way for us to get next year’s
participants? Grab ‘em while they’re
excited and motivated from the day!
• There will be stations with
Tablets where they can sign up
on the spot
• Encourage teams to get a running
head start on Bust a Move 2014!
NEXT STEPS
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Site Tour – Photos/maps
Run Through Roles (In Groups)
Parking Pass: Carpool, LRT, Bus…
Don’t forget your Volunteer Kit!
Role Description
FAQ Sheets
If you had a friend who was unable to attend today, they can pick
up their volunteer kits during participant registration on Thursday
and Friday from 4-9 PM.
LET’S CHAT
• Thank you for sharing
this fantastic event
with us and making it
all happen!
• Questions?
Concerns?