Transcript YPO - Knowsley Metropolitan Borough Council

Knowsley Business Supplier
Event
17th October 2014
Wendy Clarke - NW Procurement Business Partner
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Agenda
• Introduction to YPO
• What we do
• Creating opportunities
• Supplier e-tendering portal
• Hints & Tips
• Summary
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Who are YPO?
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Formed in 1974, based close to M1/M62 in Wakefield
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Largest formally constituted UK local authority purchasing consortium –
owned by 13 Local Authorities
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Two warehouses - 450 staff
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Aggregate buying power and generate efficiency savings in procurement
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Self-funding Commercial Model
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Any trading surplus is shared back each year to Members to recognise
ownership and Associate Members to recognise their usage of YPO
services.
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In addition we also have a customer reward scheme where every customer
trading through YPO catalogue business receives an annual loyalty
payment based on their individual spend.
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Who are YPO?
2013 Financials for YPO
• Catalogue £122 million with £19 million North West
• Contractual £460 million with £84 million North West
YPO spend North West regional suppliers
• £15.4 million through catalogue
• £60 million through collaborative frameworks
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What does YPO do?
• Collaborate locally, regionally and nationally
• Put framework contracts in place that other public
sector organisations can use
• Buy items in bulk to make them cheaper for our
customers – stocks and directs – the catalogue!
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North West Region YPO Members & Associates
Founder Members
Associate Members
Bolton Council
Knowsley Council
St Helens Council
Wigan Council
Blackpool Borough Council
Bury Council
Cheshire East Council
Cumbria County Council
Lancashire Fire & Rescue
Manchester City Council
Rochdale Council
Stockport Council
Trafford Borough Council
Warrington Borough Council
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Creating opportunities
• Catalogue/directs opportunities
• Procurement frameworks/contracts
• Category management approach
• Attending ‘Meet the Buyer’ events
• Breaking down contracts into ‘Lots’, where
appropriate e.g. by commodity or region
• Supplier e-tendering site – easy to access tender
notifications
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EU Tendering
• Public Sector Buying organisation - need to abide
by Public Procurement Rules – compliant route to
market.
• New rules due in 2015, at consultation stage
• Duty of care to manage public money properly
• Transparency
• Fairness
• Openness
• Mainly use ‘Open’ and ‘Restricted’ procedures
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E-tendering site
• Customer Friendly
• User Friendly
• Familiar System
• Online Questions
• Test Tender
For further information and
registration – tendering.ypo.co.uk
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Live e-tender demo
tendering.ypo.co.uk
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Registration
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Submission
The screen will display a confirmation that your
application is being processed and an email will be sent
with your log-in details
Once the registration is complete, go to the suppliers
area and select Search latest opportunities. You will
be able to log-in and express an interest to receive
further details
You will also be able to amend the e-mail notifications to
select the categories that you wish to be notified about.
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Tender Opportunities
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ProContract provided by Due North
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Timetable
Registration
• Now
• Already 1,000+ Registrations
• View Test Tender (150+ Views)
“Live” Tenders
• Started Now
• First is “YPO 000576 Managed Services”
• 11 Others Likely Over 2014
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Timetable
YPO - 000309 Materials Handling Equipment
YPO - 000517 Plumbing & Heating Materials
YPO - 000563 Bottled Water
YPO - 000565 Creative Crafts
YPO - 000485 Dry Pasta
YPO - 000566 Felt & Fabrics
YPO - 000438 Jigsaws & Puzzles
YPO - 000503 Recycled Card & Board
YPO - 000531 Soft Play & Comfort
YPO - 000557 Curtain, Blinds & Flooring - Contractual
YPO - 000500 Tapes & Dispensers
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Hints & Tips
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Hints & Tips
• All information about the opportunity will be on the etendering system
• All correspondence will be dealt with through the site
• Allow plenty of time to upload any information, internet
connections may be slow
• Use a legible font, such as pt11
• Don’t leave it until the last minute, consider uploading a
version a few days earlier and upload the final version nearer
to the closing date
• Make sure that you answer the question that has been
asked, precisely and accurately
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Hints & Tips continued
• Do not assume that we know you, all tenders will be
evaluated and marked based on the information
contained in the submission
• Avoid copying and pasting generic answers
• Make sure examples given are clear and relevant to
the question being asked
• Don’t be afraid to repeat yourself or cross reference
responses
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Hints & Tips continued
• Don’t include items that are not required – if we need it,
we will ask for it
• Consider if you can deliver the requirements effectively,
for the duration of the contract
• Think about what makes your organisation different?
• Don’t exceed the word count
• Seek clarification, using the e-tendering system, if you
don’t understand any questions or the specification
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Hints & Tips continued
• If you cannot provide some of the information, ask
for advice or give a reason for not providing the
information
• Be clear on your pricing model and state any
assumptions that you have made
• Ensure that all of the documentation has been
signed in the relevant places by the required level of
personnel
• Sense check your submission
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Questions?
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Contacts
YPO - Wendy Clarke - NW Procurement Business
Partner [email protected]
07813 546973
[email protected]
01924 834834
Registration advice – [email protected]
01670 597122
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