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Postdoctoral Administrators Quarterly Meeting November 4, 2009 Clark S360 9 – 10:30 a.m. Office of Postdoctoral Affairs Stanford University Policy and Procedural Update Recent decisions by the Provost’s Advisory Committee on Postdoctoral Scholars: Postdoctoral appointments may be made for up to 3 years initially • New Offer Letter Language • New Required Enclosure Visa start and end dates must coincide with appointment dates How to make corrections to offer letters Amendments vs. new letters Office of Postdoctoral Affairs Stanford University Benefits Updates Open Enrollment Nov. 3 – Nov. 17 Two Benefit Fairs: Nov. 6 & Nov. 13 • 1pm-4pm in CCSR, CR 4205 Find all the details and updates at http://postdocs.stanford.edu/benefits/ Office of Postdoctoral Affairs Stanford University BISNet Update December Department Charges File Early processing due to Winter Closure (would normally be due on the last business day of the month) PTA/BISNet entry due date: December 15th 2009 Tuesday, • Note that this coincides with the first December GFS Salary entry due date! Current October Dept Charges File Office of Postdoctoral Affairs Stanford University Reminders from the Fellowships Office NIH/NRSA workshops – mandatory for all postdocs applying. Refer to http://ora.stanford.edu/grantsgov/fellowships.asp Contact Lisa Forgatsch ([email protected]) or enroll in STARS (via Axess). Internal deadline – Final proposals and all paperwork are due at 9:00 am 5 working days before sponsor’s deadline, regardless of whether or not they need institutional approval. http://med.stanford.edu/rmg/fellowships.html http://med.stanford.edu/rmg/funding/ Courier – Monday, Wednesday, Friday Office of Postdoctoral Affairs Stanford University Winter Closure Dates and Deadlines OPA will be closed from December 21, 2009 through January 1, 2010. OPA will re-open on Monday, January 4, 2010 Remaining New Postdoc Orientation sessions in 2009 will be on: November 5, 12, 19 and December 3, 10 and 17. No Orientation session scheduled on November 26, 2009 Deadlines to submit appointment paperwork to OPA for processing before winter closure: Postdocs requiring visas: November 25, 2009 US Citizens: December 1, 2009 Deadline to submit any DS-2019 initial or extension requests to OPA for processing before winter closure: November 25, 2009 Office of Postdoctoral Affairs Stanford University Visa Update Shalini Bhutani Bechtel International Center Office of Postdoctoral Affairs Stanford University