Transcript PARCC Assessment Design

PearsonAccessnext Training
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Role-Based Key
Role-Based Codes
LEA Test Coordinator –
School Test Coordinator –
Test Administrator/Proctor –
LEA and School Technology Coordinator –
Accommodations Coordinator –
This training module is applicable to LEA Test Coordinators, School
Test Coordinators, and Test Administrators.
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Agenda
• Introduction/Purpose
• Define State, LEA, and School Responsibilities
• PearsonAccessnext
• Organization & Organization Participation File Imports
• User Accounts
• Student Registration
• Online Testing Management
• Additional Orders
• Resources
• Support
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Introduction/Purpose
Purpose: To guide users through the steps to create and manage staff
accounts and using PearsonAccessnext to prepare for testing.
By the end of this training module, users will better understand:
• How to create and manage staff accounts.
• How to import a Student Registration File.
• How to manually add student registration information in
PearsonAccessnext.
• How to manage sessions in PearsonAccessnext
• How to submit Additional Orders.
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PearsonAccessnext: State
Responsibilities
Steps Your State Will Perform to Prepare for PARCC ComputerBased Tests:
1. Import Organization Files – Due by 10/17/14
2. Create the initial User Files for District and School User Accounts
– Must be completed before import of Student Registration
3. Import Organization Participation Files: PBA due by 11/21/14
EOY due by 1/23/15
Initial User Account File
Must be completed before SRI
Organization File
Import 9/1-10/17
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Organization Participation File
Import: PBA 10/20-11/21;
EOY 10/20-1/23
PNP Import File
Student Registration File
Import: PBA now until 11/21; Import prior to caching
test content
EOY now until 1/23
PearsonAccessnext: LEA and
School Responsibilities
Steps Your State, LEA and School Test Coordinators Will Do to
Prepare for PARCC Computer-Based Tests*:
1. The LEA and School Test Coordinator must import the
Student Registration File for both the PBA and EOY
Administrations.
2. Import student’s Personal Needs Profile (PNP) information.
3. Create additional users accounts for district/school staff.
Organization File
Import 9/1-10/17
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Organization
Student Registration
Participation File
File Import:
Import: PBA 10/20PBA now until 11/21;
11/21; EOY 10/20-1/23 EOY now until 1/23
PNP File
Import Prior to
Proctor Caching
* Check your state policy in the
PARCC Test Coordinator Manual
or Test Administrator Manual
for the person responsible for
completing the importing
processes, including the
Student Registration Import
process.
PearsonAccessnext
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PearsonAccessnext - Login
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PearsonAccessnext – Home
Page
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PearsonAccessnext– Home
Page
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PearsonAccessnext - Home
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Organization File Import
State personnel will import Organization File information into
PearsonAccessnext:
• Create the Organization File using the Organization Field
Definitions document.
• Import the Organization File through Importing/Exporting
Data in PearsonAccessnext.
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Organization
Participation File Import
State personnel will import Organization Participation File
information into PearsonAccessnext:
• Use the Organization Participation Field Definitions document
to create your file.
• Import the file through Importing/Exporting Data in
PearsonAccessnext.
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Organization Participation
Verify that your school is participating in PBA and EOY
administrations in PearsonAccessnext:
• Click the “Setup” Button and select “Organizations”
• Under “Find Organizations” type in the name of your
organization and click the “Search” button.
• From the Results check the name of your organization.
• From the “Select Tasks” dropdown menu check "Manage
Participation" and click the “Start” button.
• Verify that the “Participating” box is checked.
• Verify this checked in both PBA and EOY administrations.
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User Accounts
• User Roles - PearsonAccessnext users must be assigned roles.
• Permissions - Each User Role contains a set of permissions that
determine which tasks that specific User Role can perform in
PearsonAccessnext. Permissions are bundled into User Roles.
• Conferrability defines the list of roles that a one user can grant
(confer) to another user account during user account
management.
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User Accounts - Base Roles
Base Roles have been created with abilities that generally align to
the organization level and title of the user. A user account needs at
least one base role to be functional.
• Base Roles:
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•
State Role – Assigned to state-level user accounts.
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LEA/District Test Coordinator Role – Assigned to LEA/District Test Coordinator user accounts.
•
Non-School Institution Test Coordinator Role – Assigned to Non-School Institution Test
Coordinator user accounts (Same abilities as LEA/District Test Coordinator).
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School Institution Test Coordinator Role – Assigned to School Test Coordinator user
accounts.
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Test Administrator Role – Assigned to users who will administer computer-based tests.
•
Technology Coordinator Role – Assigned to users who will support technology for computerbased tests.
User Accounts – Add-on
Roles
Add-on Roles have been created to enable states to continue with
their current policies and abide by state-specific laws. Each state has
the option to create user accounts with Add-on Role assignments.
Add-on Roles
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Organization Role –Assigned to users who will create and modify organizations within PearsonAccessnext.
•
Enrollment Role – Assigned to users who will set an organization as participating in a test administration
and enter enrollment counts.
•
Request Additional Order Role – Assigned to users who will place an additional order.
•
Approve Additional Order Role – Assigned to users who will approve an additional order.
•
Delete Student Role – Assigned to users who will be able to delete students from PearsonAccessnext.
•
Sensitive Data Role – Assigned to users who will be able to view and edit Student Sensitive Data.
•
Do Not Report Role – Assigned to users who will be able to mark students tests as Do Not Report.
•
PNP Role – Assigned to users who will submit a personal needs profile through PearsonAccessnext
Conferrability in
PearsonAccessnext
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User Role Matrix
• User’s role will determine the functionality the user can access.
• User Role Matrix can be found on the Support page of
PearsonAccessnext.
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User Interface for Creating
User Accounts
Authorized LEA and school personnel will be able to create
individual staff user accounts within PearsonAccessnext manually or
by importing a file.
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Editing User Accounts
Create / Edit Users:
Allows authorized personnel to view and update existing accounts,
as well as create new accounts manually.
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Manually Creating a New
User Account
Manually Create a New User Account:
A user’s role and organization will determine the functionality they
can access.
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Creating New User Accounts
Through a File Import
Importing a User File:
User accounts may also be created or maintained by importing a
User File; this is especially helpful when working with accounts in
bulk quantities.
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Creating New User Accounts
– Templates
Resources:
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User File – Field Definitions
Valid values are:
C (create)
U (update)
Contains the organization codes associated
with the user. Multiple values in this field should
represent ALL organizations associated with
the user and separated by a colon.
Identifies whether the user’s account is disabled.
YES = Account should be disabled.
NO = Account is not disabled.
Identifies when a user account becomes active.
This text field is required if the
Disabled field is set to YES.
Format as: MM/DD/CCYY
MM is the 2-digit month
DD is the 2-digit day
CC is the century
YY is the 2-digit year
Identifies when a user account becomes
inactive.
For example, if a start date is March 30, 2011, it
should be entered as 03/30/2011.
Contains the Username. Must be
unique. If the username entered to
create a new account is already taken,
an error message will be received
upon your import. It is suggested to
use your email address.
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Contains the role associated to a user.
Multiple values in this field should
represent ALL roles associated with the
user and must be separated by a colon.
Format as: MM/DD/CCYY
MM is the 2-digit month
DD is the 2-digit day
CC is the century
YY is the 2-digit year
For example, if a start date is March 30,
2011, it should be entered as 03/30/2011.
Importing a User File
Import a User File for processing at Setup > Import/Export Data >
select Import/Export Data from the Task box > click Start
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Customer Support for User
Accounts
• PARCC Customer Support agents can:
– Reset passwords
– Unlock accounts for LEA Test Coordinator accounts
• Agents cannot:
–
–
–
–
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Create accounts
Lock/unlock accounts other than LEA Test Coordinator accounts
Update email addresses
Delete/undelete accounts
Student Registration
Student Registration refers to student demographic data and
other test-specific information about individual students.
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Note: For schools administering the PARCC Spring Block Test, the Student Registration File
MUST be imported NO LATER THAN 11/21/2014 for PBA and 1/23/2015 for EOY.
Student Registration –
Import Process
Importing a Student Registration File for processing parallels the
User File process. Administrative features used to import files are
found under Setup > Import/Export Data.
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Registering a Student in
PearsonAccessnext
How to manually add a new student in PearsonAccessnext:
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Registering a Student in
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Edit or Delete a Student
Record
Manually Search/Edit/Delete Student Registration through the
PearsonAccessnext User Interface:
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Online Testing Management
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Online Testing Management
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Online Testing Management
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Online Testing Management
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Online Testing Management
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Online Testing Management
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Online Testing Management
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Additional Orders
The Additional Orders Process requires Add-on Roles to be
assigned to the PearsonAccessnext User Account(s).
• Request Additional Order Role - Allows a user to request
additional orders in the system.
• Approve Additional Order Role - Allows a user to approve
additional orders in the system.
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Requesting an Additional
Order
Select the appropriate Administration at the top of the screen and
organization if needed.
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Requesting an Additional
Order
Under the Setup, select Orders and Shipment Tracking.
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Requesting an Additional
Order
Under the Select Tasks dropdown menu check Create/Edit Orders.
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Requesting an Additional
Order
Fill out the Details
and Ship To
sections.
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Requesting an Additional
Order
Next click the Edit
button that is
located on the
lower part of this
screen.
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Requesting an Additional
Order
Fill out the
Materials Order
screen.
When complete
click the X button
in the upper right
hand corner.
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Requesting an Additional
Order
Click the Create
button once you
have reviewed
that all your
requested items
are listed.
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Additional Order - Status
The Additional Order will now be listed as “submitted” on the
Orders & Shipment Tracking screen.
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Approving an Additional Order
Use the Find Orders field to find orders submitted. Select Search.
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Approving an Additional Order
Under the Select Tasks dropdown menu check Approve Orders.
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Approving an Additional Order
To view order details, click the blue “i” next to the order number.
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Tracking an Additional Order
Use the Find Orders field to find orders. Select Search.
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Tracking an Additional Order
Select the Shipment tab to locate the Tracking Number.
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Test your knowledge:
What does the PBT acronym stand for?
a. Paper Basic Testing
b. Prepare Both Tests
c. Paper-Based Test
d. Prepare Basic Testing
Which document helps you determine which roles your
staff will need to be assigned when creating user
accounts?
a. User Role Matrix
b. User File Field Definitions
c. Organization Field Definitions
d. User File Sample Layout
Which Add-on Role is required in order to resolve Student
Critical Warnings?
a. Enrollment Role
b. Student Data Role
c. Sensitive Data Role
d. Organization Data Role
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On the home page of PearsonAccessnext, which dropdown
menu selection do you go to add/edit student information?
a. Setup > Students
b. Setup > Classes
c. Setup > Organization
d. Setup > User
Do user accounts in PearsonAccessnext require an Add-on
Role?
a. Yes
b. No
On the home page of PearsonAccessnext, which dropdown
menu selection do you go to import a large data file
(Organization, User, or Student registration) for
processing?
a. Setup > Students
b. Setup > Import/Export Data
c. Setup > Organization
d. Setup > User
Resources – Support Page
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Resources – Training Center
•
From the PARCC site, select
Training Center.
Select Sign In.
Enter your User ID and password,
and then click Sign In to go to the
Training Center.
•
•
•
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NOTE: A separate User ID and
password is required to access the
Training Center; contact your LEA
Test Coordinator if you have not
received a login.
Support: PARCC Support
Contact PARCC Support for assistance with:

Navigating PearsonAccessnext

Accessing resources

Navigating the Training Center

Setting up proctor caching

Managing Student Registration Data

Submitting additional orders

Setting up test units

Inquiring about shipments

Managing user IDs and passwords
Online Support and Resources: http://parcc.pearson.com/support
Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. –Fri.)
Email: [email protected]
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Support: State or LEA
Support
Contact your State or LEA Test Coordinator for assistance with:
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
Testing schedule

Testing accommodations

Unusual circumstances on test days

Violations of test security

School emergencies that affect testing

Questions about general testing policies

Questions about state communications
Thank you
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Commonly Used PARCC
Acronyms
Acronym Name
CBT
Computer-Based Test
PBA
Performance-Based Assessment
CCR
College and Career Ready
PBT
Paper-Based Test
CCSS
Common Core State Standards
SRF
Student Registration File
ELA/L
English Language Arts/Literacy
STC
School Test Coordinator
EOY
End of Year
TA
Test Administrator
LEA
Local Education Agency
TAM
Test Administrator Manual
LP
Large Print
Partnership for Assessment of
Readiness for College and
Careers
TCM
Test Coordinator Manual
PARCC
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Acronym Name