Transcript Minnesota State Colleges and Universities Facilities Division

“Unifier”
A Program Management Information
System (PMIS)
Al Johnson, Associate Vice-Chancellor for Facilities
Chief Financial and Facilities Officers Meeting
Minnesota State University Moorhead
June 11-12, 2008
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Objective
Acquire an off-the-shelf software
to help manage the design and
construction process for the
system
Slide 2
Why?
• $400 million in capital design and construction
work underway
• $200 + million bonding bill every two years
• We represent 20% of the state’s bonding bill;
1/3 of the state’s facilities
• No statewide system exists for efficient
management of a program this size
• Vice Chancellor King said “do it” in 1998.
Slide 3
History
• Status
Slide 4
 RFI for PMIS published:
May ’06
 RFP published:
Aug - Sep ’06
 Interviews and short-listing:
Oct – Dec ’06
 Contract signed:
Mar ’07
 Begin Configuration:
Apr ’07
 Financial Integration w/ ISRS:
Jan – Apr ‘08
 Beta Testing:
May ’08
– Complete:
Jun ’08
Vendor / Software
• Skire was the selected vendor; product name
is “Unifier”
• System is a web-based; no software is
required to be loaded onto computer
• Can be accessed from any computer with
internet access
• Requires Internet Explorer; does not work
with other web browsers
• Does not work on Macintosh system
Slide 5
Going Forward
• Most capital projects funded for design in ’08
will use Unifier; all 2010 capital projects will
be using Unifier
• ’08 roof replacement projects will use Unifier
• ’08 HEAPR projects will not use Unifier
• College/university local projects and Revenue
Fund projects can use Unifier starting in CY
‘09
Slide 6
Training
• Three one day sessions
1st Session – Introduction and project setup
Initial project setup by Facilities
Includes Capital Budget Request, project budget
worksheet, delegation letters, schedules, etc.
2nd Session – Design Phase
Directly following selection of A/E
Includes A/E and OR contracts, design, invoices, etc.
3rd Session – Construction Phase
Begins after bid opening, includes contractor
Includes contract, submittals, change orders, pay
applications, etc.
Slide 7
Program Management Information
System
• Roles, responsibilities, and duties do NOT change as
a result of using Unifier. Required users: project
managers, business staff, Architect/Engineer,
contractors, and owner’s representative
• No new work created – Team will work within Unifier
• Focus on managing, not tracking/reporting
• All financial transactions entered in Unifier –
integrates with ISRS
• Contracts will be signed electronically
Slide 8
Benefits
• User gets:
– Better coordination
– Real time visibility of project
– Central location for all project information
– Eliminates duplication of work
– Items accomplished quicker
– Project files downloaded to CD upon
completion, reduces storage needs
Slide 9
PMIS – Unifier
Slide 10
PMIS – What does it look like?
Slide 11
A Team Approach - Thanks!
• PMIS Selection team:
– Roger Broz, Pat Buhl, Kent Dirks, Jeff Harms, Dave Lund, Larry
Margolis, RaNae Thompson, Heather Anderson, Sieglinde Bier,
Greg Ewig, Sally Grans, Jim Morgan, Jeanne Qualley, Shelley
Robshaw, Barry Schaub
• Campus test projects:
• Hennepin Technical College
• Inver Hills Community College
• Metropolitan State University
• Configuration & Implementation team:
– Pete Zirbel, Nikki Woodworth, Dave Lund, Roger Gillson, Wayne
Korman, Teri Welter, Betsy McDonough, Jamey Webster, Jennifer
Simmonds
Slide 12
Questions?
MnSCU
A “Unified” Project
Management Approach
Slide 13
Program Management Information
System – aka PMIS
Slide 14