Transcript Put First Things First

Put First Things First
Will and Won’t Power
Packing More into Your Life
• Better you organize yourself, the more
you’ll be able to “pack in”
• Time Quadrants
– Important
• Your most important things, your first things,
activities that contribute to your mission and your
goals
– Urgent
• Pressing things, in-your-face things, activities that
demand immediate attention
The Time Quadrants
Urgent
Important
1
Procrastinator
Not Urgent
2 Prioritizer
Not Important
•Exam Tomorrow
•Friend Gets Injured
•Late For Work
•Project Due Today
•Essay Due in a
Week
•Exercise
•Relationships
•Relaxation
3
4
Yes-Man
•Unimportant Phone
Calls
•Interruptions
•Other People’s
Small Problems
•Peer Pressure
Slacker
•Endless Phone Calls
•Excessive Computer
Games
•Mall Marathons
•Times Wasters Too
Much TV
Quadrant 1: The Procrastinator
• “Stress Case”
– Seldom be performing to your potential
• Motto: “I’m going to stop procrastinating-some
time soon.”
• Addicted to Urgency
– Last minute gives a rush
• Results of too much time in Q1
– Stress and anxiety
– Burnout
– Mediocre performance
Quadrant 3: The Yes-Man
• Please other people
• Urgent things have the appearance of being important
– Often Not
• Would like to say NO but can’t because you’re afraid to
offend others
• Motto: “I don’t know the key to success, but the key to
failure is to try to please everyone.”
• Spending too much time in Q3
– Reputation for being a “pleaser”
– Lack of discipline
– Feeling like a doormat for other to wipe their feet on
Quadrant 4: The Slacker
• Waste and Excess
• Loves anything in excess
• Results of living in Q4
– Lack of responsibility
– Guilt
– Flakiness
Quadrant 2: The Prioritizer
• The place you want to be
• Wouldn’t take more time, just a little more
planning
• Looks at everything and then prioritizes
• Results of living in Q2
– Control of your life
– Balance
– High performance
Plan Weekly
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Pick up a planner or start using your
planner
Each week plan
Three-step weekly planning process
1. Identify Your Big Rocks
2. Block Out Time for Your Big Rocks
3. Schedule Everything Else
Identify Your Big Rock
• What are the most important things you
need to do this week?
• Mini-goals
• Think of your key roles of your life
• Don’t get carried away
– Be realistic and narrow your focus
Block Out Time for Your Big Rocks
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Big-rock experiment
Big rocks = important things
Pebbles = little everyday things
If you don’t schedule your big rocks in first,
they won’t get done
• Book your big rocks by block out time in
your planner
Schedule Everything Else
• Once you have your big rocks booked,
schedule in all of your other little to-dos,
daily task, and appointments
• Here is where the pebbles go!