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ULS FACULTY LIBRARIAN PEER
REVIEW AND MENTORING
Margarete Bower
Chemistry Library
UNIVERSITY LIBRARY SYSTEM
 Faculty Librarians
 Master’s in Library Science required
 Staff
 No library degree required
 Public services, technical services, and administrative support
MODELS FOR ACADEMIC LIBRARIANS
 Full Faculty Status
 Same review criteria and professional ranks as academic faculty
 Tenure
 Academic Status
 Equally rigorous evaluation and review criteria
 “Expectation of continuing employment”
 Staff Status
 Usually on a contract basis
Standards and Guidelines of the Association of
College and Research Libraries
(a division of the American Library Association)
http://www.ala.org/ala/acrl/acrlstandards/standardsgui
delinestopic.htm
 Includes:
 Guidelines for Academic Status for College and University Librarians
 Standards for Faculty Status for College and University Librarians
OUTSIDE THE PEER REVIEW PROCESS
 Search Committees
 Annual Reviews
 Librarian
 Writes a self-assessment for previous year’s work and
accomplishments
 Job performance, professional development, service
 Suggests goals for the coming year
 Supervisor
 Writes review letter
 Provides guidance to librarian working toward the next peer
review
 Review meeting
ULS PEER REVIEW PROCESS
Guidelines for Faculty Librarians: Appointment, Review,
Promotion, and Appeal
http://www.library.pitt.edu:8000/manuals/prc.pdf
FACULTY LIBRARIAN RANKS
EXPECTATION STREAM
 Librarian I
 Entry level; no prior experience required; M.L.S. required
 Librarian II
 At least 3 years experience; demonstrated progress in job
 Librarian III
 At least 3 years as Librarian II; consistent high-level accomplishment;
evidence of continuing growth
 Librarian IV (optional)
 At least 3 years as Librarian III; performance exceeds standards for
Librarian III; authoritative knowledge; superior professional leadership
and contributions
NON-EXPECTATION STREAM LIBRARIANS
 Temporary Appointments
 Special Projects
PEER REVIEW SCHEDULE
 Appointment – Peer review if “expectation” is granted with
appointment
 Third-year review – Reappointment and promotion from
Librarian I to II
 Sixth-year review – Expectation of Continuing Employment and
promotion to Librarian III
 Promotional review to Librarian IV – At least 3 years after
Librarian III (optional review)
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Initial hiring
6th year
peer review
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3rd year
peer review
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Librarian I
Initial 3 year appointment
Librarian II
3 year reappointment
Librarian III
PEER REVIEW COMMITTEE (PRC)
 Nine members
 Two-years terms
 Alternate electing five members and four
 All have “Expectation of Continuing Employment”
REVIEW CRITERIA
 Credentials – degree, time of service in position
 Job Performance
 Professional development and contributions
 Service
http://www.library.pitt.edu:8000/manuals/prc.pdf
REVIEW MATERIALS
 Faculty librarian’s dossier
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Resume
Job descriptions
Personal narrative statement
Examples of work done
Unsolicited letters from faculty, colleagues, etc.
Any other documentation supporting the review
 Administrative Personnel File - maintained in the
director’s office
 Resume
 Job descriptions
 Annual reviews
 Supervisor’s letter
 All review committee reports
 Letters solicited by the review committee
 Outside evaluation letters
 Solicited by the PRC
 Librarian may suggest three names
 “Internal” letters – from the University outside the ULS
Evaluate librarian’s work and interactions
 “External” letters – from ARL librarians if possible
Evaluate professional contributions based on a packet of
material sent by the PRC
 Personal Interview – not done routinely
TWO-LEVEL REVIEW
 Level I Committee (5 members)
 Librarians with expectation
 Same department or related jobs (excludes supervisors and
supervisees)
 Access to the librarian’s dossier
 Report goes to the administrative file
 Level II Committee
 Full Peer Review Committee (excludes supervisors and supervisees)
 Access to librarian’s dossier, administrative file, supervisor’s letter,
Level I committee report, and any solicited evaluation letters
 Report goes to the administrative file
 Committees can request further information or
clarification from the librarian if needed
 Review is based on:
 Past accomplishments
 Potential for meeting criteria for the next review
 Potential for continued professional growth and
contributions
KEY ROLES
 Librarian
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Be aware of timeline
Prepare the dossier
Write a narrative statement
Suggest names of outside reviewers if requested
 Supervisor
 Mentor librarian
 Write evaluation letter for the review
 Chair of PRC
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Manage the process for all reviews done
Consult with Director to set up review committees
Consult with Director to select outside evaluators
Solicit outside evaluation letters
 PRC review coordinator
 Member of PRC
 Contact person for librarian, supervisor, and Level I committee
 Write PRC report
 ULS Director
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Approve Level I review committee selection
Approve outside evaluators
Receive Level I and Level II committee reports
Review the dossier and administrative file
Make a recommendation to the Provost
Schematic Process for a Sixth-Year Review
Provost
ULS Director
Report
Level I
Level II
Report
Dossier
Dossier
Administrative File
Supervisor letter
Evaluation letters
MENTORING
 Supervisor has primary responsibility
 PRC Ad Hoc Mentoring Committee
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PRC members who just finished their PRC term
One-year term
Open meetings
Review dossiers and narrative statements
 Guidelines for dossiers and narrative statements
 Writing and Speaking Support Group