How to Update Older Presentations to This New Template
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ULS FACULTY LIBRARIAN PEER
REVIEW AND MENTORING
Margarete Bower
Chemistry Library
UNIVERSITY LIBRARY SYSTEM
Faculty Librarians
Master’s in Library Science required
Staff
No library degree required
Public services, technical services, and administrative support
MODELS FOR ACADEMIC LIBRARIANS
Full Faculty Status
Same review criteria and professional ranks as academic faculty
Tenure
Academic Status
Equally rigorous evaluation and review criteria
“Expectation of continuing employment”
Staff Status
Usually on a contract basis
Standards and Guidelines of the Association of
College and Research Libraries
(a division of the American Library Association)
http://www.ala.org/ala/acrl/acrlstandards/standardsgui
delinestopic.htm
Includes:
Guidelines for Academic Status for College and University Librarians
Standards for Faculty Status for College and University Librarians
OUTSIDE THE PEER REVIEW PROCESS
Search Committees
Annual Reviews
Librarian
Writes a self-assessment for previous year’s work and
accomplishments
Job performance, professional development, service
Suggests goals for the coming year
Supervisor
Writes review letter
Provides guidance to librarian working toward the next peer
review
Review meeting
ULS PEER REVIEW PROCESS
Guidelines for Faculty Librarians: Appointment, Review,
Promotion, and Appeal
http://www.library.pitt.edu:8000/manuals/prc.pdf
FACULTY LIBRARIAN RANKS
EXPECTATION STREAM
Librarian I
Entry level; no prior experience required; M.L.S. required
Librarian II
At least 3 years experience; demonstrated progress in job
Librarian III
At least 3 years as Librarian II; consistent high-level accomplishment;
evidence of continuing growth
Librarian IV (optional)
At least 3 years as Librarian III; performance exceeds standards for
Librarian III; authoritative knowledge; superior professional leadership
and contributions
NON-EXPECTATION STREAM LIBRARIANS
Temporary Appointments
Special Projects
PEER REVIEW SCHEDULE
Appointment – Peer review if “expectation” is granted with
appointment
Third-year review – Reappointment and promotion from
Librarian I to II
Sixth-year review – Expectation of Continuing Employment and
promotion to Librarian III
Promotional review to Librarian IV – At least 3 years after
Librarian III (optional review)
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Initial hiring
6th year
peer review
iew
3rd year
peer review
1
2
3
4
5
6
Librarian I
Initial 3 year appointment
Librarian II
3 year reappointment
Librarian III
PEER REVIEW COMMITTEE (PRC)
Nine members
Two-years terms
Alternate electing five members and four
All have “Expectation of Continuing Employment”
REVIEW CRITERIA
Credentials – degree, time of service in position
Job Performance
Professional development and contributions
Service
http://www.library.pitt.edu:8000/manuals/prc.pdf
REVIEW MATERIALS
Faculty librarian’s dossier
Resume
Job descriptions
Personal narrative statement
Examples of work done
Unsolicited letters from faculty, colleagues, etc.
Any other documentation supporting the review
Administrative Personnel File - maintained in the
director’s office
Resume
Job descriptions
Annual reviews
Supervisor’s letter
All review committee reports
Letters solicited by the review committee
Outside evaluation letters
Solicited by the PRC
Librarian may suggest three names
“Internal” letters – from the University outside the ULS
Evaluate librarian’s work and interactions
“External” letters – from ARL librarians if possible
Evaluate professional contributions based on a packet of
material sent by the PRC
Personal Interview – not done routinely
TWO-LEVEL REVIEW
Level I Committee (5 members)
Librarians with expectation
Same department or related jobs (excludes supervisors and
supervisees)
Access to the librarian’s dossier
Report goes to the administrative file
Level II Committee
Full Peer Review Committee (excludes supervisors and supervisees)
Access to librarian’s dossier, administrative file, supervisor’s letter,
Level I committee report, and any solicited evaluation letters
Report goes to the administrative file
Committees can request further information or
clarification from the librarian if needed
Review is based on:
Past accomplishments
Potential for meeting criteria for the next review
Potential for continued professional growth and
contributions
KEY ROLES
Librarian
Be aware of timeline
Prepare the dossier
Write a narrative statement
Suggest names of outside reviewers if requested
Supervisor
Mentor librarian
Write evaluation letter for the review
Chair of PRC
Manage the process for all reviews done
Consult with Director to set up review committees
Consult with Director to select outside evaluators
Solicit outside evaluation letters
PRC review coordinator
Member of PRC
Contact person for librarian, supervisor, and Level I committee
Write PRC report
ULS Director
Approve Level I review committee selection
Approve outside evaluators
Receive Level I and Level II committee reports
Review the dossier and administrative file
Make a recommendation to the Provost
Schematic Process for a Sixth-Year Review
Provost
ULS Director
Report
Level I
Level II
Report
Dossier
Dossier
Administrative File
Supervisor letter
Evaluation letters
MENTORING
Supervisor has primary responsibility
PRC Ad Hoc Mentoring Committee
PRC members who just finished their PRC term
One-year term
Open meetings
Review dossiers and narrative statements
Guidelines for dossiers and narrative statements
Writing and Speaking Support Group