Transcript Degree Audit2

2012 CIAC
Anaheim, CA
USC Transfer Articulation and
Advising Web Services
Demonstration and Discussion
Matt Bemis, Associate Registrar, Articulation Officer
David Van Dyke, Articulation Analyst
Topics
•
•
•
•
•
•
Articulation Agreements and Histories
Transfer Planning Guide service
Transfer Credit Report overview
Articulation Petition service
Transfer Course pre-approval services
Integration of EDI data and Transfer credit
processing
Web-Based Articulation Agreements
Web-Based Articulation Agreements
Web-Based Articulation Agreements
Web-Based Articulation Agreements
Web-Based Agreements: Access
www.usc.edu/dept/ARR
Web-Based Agreements: Access
Advantages of Web-Based Agreements
• Easy to read and understand
• Updates to TA rules are dynamically reported
each time an agreement is accessed
• Changes to transfer credit rules reflected in
agreements in real time
• Agreements always available online
Transfer Planning Guide (TPG)
• Tool for prospective students that integrates
current Articulation Agreements/Histories data
into current USC major programs of study
requirements
– History
• Engineering and paper handouts
• Relative ease in rolling out TPG service
– Where we are today
• Mega hits on this service
• Volume increases each year.
Web-Based Transfer Planning Guide
Web-Based Transfer Planning Guide
Web-Based Transfer Planning Guide
Overview of USC’s Transfer Credit Report (TCR)
TCR reporting of Skill level and FLAN components
TCR reporting of General Education components
TCR reporting of course work that transferred with
USC equivalency
TCR reporting of course work that requires additional review
Demonstration of USC’s On-line Articulation Petition
Process
7131
-----Original Message----From: [email protected] [mailto:[email protected]]
Sent: Monday, April 16, 2012 12:24 PM
To: Articulation Account
Cc: Articulation Account
Subject: Articulation petition # 7131, HIST 24G received. [Refn:ArtcPetn]
Articulation office, please note: Student's email address appears to be missing![Msg
on Petn submission] The petition has been received and will be reviewed within
approximately 10 working days.? You will receive email at your usc email address
when any action has been taken.? If you have further questions, please email
[email protected], or call 740-4628.
-----Original Message----From: [email protected] [mailto:[email protected]]
Sent: Tuesday, April 17, 2012 10:04 AM
To: Articulation Account
Cc: [email protected]
Subject: Trojan, T, HIST24G, Petition # 7131 [Refn: ArtcPetn]
Attached is the syllabus and final paper for my class.
File(s) attached with this email:
History_24G_syllabus_(COD).Summer_2009.doc
Final_Paper_Trojan.HIST24G.doc
Web-Based Pre-Approval Process
• Replaced paper transactions
• Provides verification of course transferability
• Available to matriculated USC undergraduate
students
• Students identify course work they wish to transfer
and receive automated response in the form of an
updated transfer credit report
• Transfer credit report has a pop-up section which
reports the results of the pre-approval request
Web-Based Pre-Approval
Web-Based Pre-Approval
Transfer Credit Report
Transfer Credit Report
Transfer Credit Report – Residency/TR unit
restrictions reported on the TCR:
Students who have not entered into residency and have not exceeded 64 TR units:
Students who are approaching 64 TR units:
Students who have reached the 64 TR unit limit:
Transfer Credit Report
Transfer Credit – Unknowns
Transfer Credit – Unknowns
Advantages of Web-Based Process
• Instant response to most requests
• Eliminates paper requests and the resources needed
to process paper requests
• Provides improved metrics on the types of courses
students are taking outside of USC
• Pre-approval decision is integrated with the transfer
credit report
• More accurate than manual process
Electronic Transcript efforts at USC
• EDI effort began in late 2009
• USC began receiving and processing EDI
data in March 2010
• EtranscriptCA and Texas server
• All inbound EDI processing is automated
• USC began issuing outbound EDI data in
March 2012.
• PDF transcripts at USC and elsewhere
Workflow at USC
Weekly Activity Report Info
Process mapping for Electronic Requests for Transcripts
Questions?
Matt Bemis -- [email protected]
David Van Dyke -- [email protected]