Transcript 2011 Pa independent living youth retreat

2014 OLDER
YOUTH
RETREAT
PURPOSE OF THIS WEBEX
• Provide overview of youth retreat
• Love and War during the youth retreat
• Review expectations for youth and staff
• Emergency procedures
• How to choose the “right” youth
• Concept of community and shared
supervision
• Registration FAQ
• Highlight changes for 2014
OLDER YOUTH RETREAT OVERVIEW:
THE BASICS
• University of Pittsburgh Johnstown (UPJ)
• August 11-15, 2014
• Theme: We are Infinite!
• Expecting over 100 youth and alumni, 70+ staff
• Planned by Older Youth Retreat Steering Committee
• Funded by Department of Public Welfare, Office of Children, Youth and Families
• Coordinated by PA Child Welfare Resource Center
YOUTH RETREAT WEEK :
SCHEDULE- THE #1 DOCUMENT FOR THE WEEK
•
All Week

Peer Group and Activity sessions

Dorm Room Sharing (Youth and Staff)

Agency responsible for dorm keys

Meals

Wrap-Up

Free Time
• Wednesday

• Thursday


•

Monday

Volleyball Tournament

Board Games

•
•
Tuesday

Tournaments/Board Games

Open Gym/Pool Party
Dance / Movie
Games
Activity Presentations
Banquet
Talent Show
Friday



Closing Ceremony
Cleanup
Departure
DRESS FOR THE WEEK
•
Throughout the week

•
Pool Parties
•
•
Very casual- athletic shorts, jeans, sweatshirts, hats
If wearing a bikini, you will be asked to wear a
colored t-shirt over the bathing suit
Dance

Dress varies

•
Jeans, dresses, formal wear (not required)
Banquet

Business attire: sun dresses, dress pants and tie
YOUTH/ALUMNI EXPECTATIONS
•
Safety first!
•
Attend all sessions and follow schedule
•
We are all part of a community
•
Participate, participate, participate!
•
“The retreat is not a vacation.”
STAFF EXPECTATIONS
•
Supervision-You are responsible for your
youth/alumni at all times.
•
We are all part of a community
•
On-call 24/7
• Please keep cell phone on
•
Reduce opportunities for “triangulation”
•
Coverage throughout the week including Activity
Sessions
•
Wrap-up
CHANGES FOR 2014
• We are looking for increased county/provider staff support
in managing the overall activities of youth.
• Grounds coverage – expectation of all staff
• Registration deadline
• Youth attendance for classroom and activity sessions.
• This information will be distributed to all IL Coordinators
and Administrators. Please share accordingly.
CHOOSING THE “RIGHT” YOUTH/ALUMNI
• Know your youth/alumni
• Good relationship
• Attitude and behavior
• Interest
• Alumni and the restrictive nature of the
retreat
YOUTH CHARACTERISTICS
(COMPILED FROM YOUTH LEADERS)
COMMUNITY AND SHARED SUPERVISION
• We are all responsible for each other
• “If you see something, say something.”
• Role modeling positive values and behavior
• Effectively intervening with youth/alumni
• Strength-Based, Solution-Focused
YOUTH RETREAT SUPERVISION EXAMPLE
• Managing wrap up, transition to dorm and lights out
• Wrap Up Concludes• Staff escort females/males to their dorm buildings
• Dorm Socialization in Lobby/ Dorm Outside Smoking
Area allowed until 11:00 p.m.
• In own dorms at 11:00 p.m.
• Quiet hours 11:00 p.m. - 7:00 a.m.
LOVE AND WAR
DURING THE YOUTH RETREAT
• Set expectations BEFORE arriving at UPJ
• Youth should be mindful and respectful of themselves and
others.
• Appropriate vs. inappropriate interactions
• The dance- reasonable guidance about dancing space
• Defuse potential hostile situations
• Checking-in during wrap-up
YOUTH WILL BE SENT HOME FOR…
The following are immediate grounds to be sent home:
1.
Fighting
2.
Drugs and Alcohol
3.
Weapons
*These are not the only reasons youth will be sent home. Additional
reasons will be evaluated on a case by case basis.
•
If youth are sent home, the youth must be supervised by agency staff until
they exit the campus.
•
It is important to have backup staff or all other youth will need to go home
as well.
EMERGENCY PROCEDURES
• Nurse on campus at high activity times
• When in doubt, dial 911
• You are responsible for administering and holding medications
as necessary for your youth/alumni
• List special needs accommodations during registration (i.e.
dietary restrictions, food allergies).
• Back-up staff needs
• Fire safety procedures – Do not ignore an alarm!
• Directions to hospital and emergency numbers will be provided
ONLINE REGISTRATION PROCESS
• Registration information and agency slot allocations will be emailed in
May.
• All registrations are due July 11, 2014. This is a firm deadline, no
new registrations will be accepted after this date.
• Agencies are encouraged to submit registration for waiting list
youth and staff.
• We no longer will be able to accommodate last minute swaps. All
same sex swaps from youth on the waiting list with completed
paperwork are due July 28, 2014.
• All registration must be submitted through this online registration:
https://www.surveymonkey.com/s/7Y6F76H
ONLINE REGISTRATION COMPONENTS
•
•
Includes same participant
information as previous
years!
Agency person who is
completing the registration
will need ALL participant
information in order to
proceed.
•
Encourage agency to
have individuals fill out
paperwork in
registration packet so
information is together.
• After Completing
Online RegistrationYou will need to mail,
fax, email releases by
July 11, 2014.
Youth Registration
Staff Registration
Agency (all agencies are listed)
Agency (all agencies are listed)
First and Last Name
First and Last Name
Attending Youth or Waiting List
Attending Staff or Waiting List
Age
Sex
Race
Shirt Size
Sex
Staff Roommate Preference
Staff Contact (at the Retreat)
Cell Phone (at the Retreat)
Shirt Size
Activity Preferences (1-3)
Youth Roommate Preference
Coverage Preferences (1-3)
Activity Preferences (1-3)
Staff Training Registration
Tournament Preferences (1-3)
No registration is final without releases!
REGISTRATION FAQ
• May I have extra slots?
• Am I allowed to “swap” youth/alumni?
• What should my youth/alumni and I pack?
• Are my youth/alumni able to change activity sessions during the week?
• Are my youth/alumni able to change roommates?
• What releases are required?
• Authorization to participate
• Health Information
• Multimedia
Contact Meghan O’Hare with questions:
[email protected] or 717-605-0230
RETREAT MARKETING VIDEO
• http://www.independentlivingpa.org/
ILRetreat.htm
CONCLUSION
• Veterans Words of Advice: Youth and Staff
• Questions, Comments or Concerns
• Visit the Retreat page on the YAB website to view
previous retreat videos and slideshows
www.independentlivingpa.org