Transcript Slide 1

Teachers, welcome back from summer break!
IMPORTANT: Make sure you print out a
copy of an Inservice Form and sign it so
you can receive you MIP points for this
session. Once this has been signed by all
participants at your site, send it to Bill
Zwicker, Instructional Technology
Department at the administrative center
August 2008 Teacher Contact Inservice
How eSembler Building Administrator
May Want To Utilize This PowerPoint
It is recommended that each eSembler Building Administrator should
review this document, review its content and edit it for school, and then go
over it with their staff at a faculty meeting.
• All teachers should be inserviced on the following: “Main Information for
All Teachers”; “New Features for 2008-09 school year”, and “Features
Useful for Many Teachers”.
• New teachers should be inserviced in the above plus “Details for New
Teachers”.
At a very minimum, the content should be reviewed, edited, and then
forwarded to your staff.
August 2008 Teacher Contact Inservice
Agenda
• Introductions
• Teacher Section
• Important Review for All Teachers (getting help, log in, print roster)
• New Features for 2008-09 school year
• Features Useful for Many Teachers
• Features You Should Be Aware Of In Case Someone Asks
• Parent/Student Access (secondary only)
• Grade Reporting Procedures for Office Staff
• Attendance Procedures for Office Staff
• Questions/Answers
• Details for New Teachers and optional Review for Existing Staff (veteran eSembler admin staff do not
need to stay but are welcome to do so).
I am also available to assist you either on the telephone or coming to your school for oneon-one assistance. All you have to do is ask!
August 2008 Teacher Contact Inservice
Basic Review for All Teachers (getting help, log in, print roster)
Click here if you need help.
Emphasize this to all of your
teachers.
August 2008 Teacher Contact Inservice
Basic Review for All Teachers (getting help, log in, print roster)
Scroll down to see the
‘Teachers’,
‘Administrators and
Counselors’,
‘Attendance’, and
‘eSembler School
Administrators’ sections.
August 2008 Teacher Contact Inservice
Basic Review for All Teachers (getting help, log in, print roster)
Basics-eSembler Help
Click here to get help with the program documentation
from eSembler. It is well indexed, has a search feature,
and very easy to use.
Teachers have complained in the surveys that there is no
written documentation. This manual is over 200 pages long. I
don’t recommend that anyone prints it.
August 2008 Teacher Contact Inservice
Basic Review for All Teachers (getting help, log in, print roster)
Teachers’ Documentation
Especially notice:
2a Login and roster
2b Assignments
2c Entering grades
2d Attendance
2i Combine classes
2j Splitting classes
2k Team teaching
Elementary may be
able to take
advantage of #18
Split/Combine/Team
Teach for Grade
Level Grouping
Basic Review for All Teachers (getting help, log in, print roster)
• We will now open and review the log in
procedures and printing a class roster
• All other features will be covered later in
this PowerPoint. Once we get to that point,
new administrators should stay and view
these basic features whereas the veteran
administrators may elect to leave.
Basics-Login Hyperlinked
Click anywhere on this page go to the CCPS Login Page.
We will leave this PowerPoint for a few minutes to go over some
on-line documentation.
August 2008 Teacher Contact Inservice
August 2008 Teacher Contact Inservice
New features for August 2008-09 School Year
Pay Close Attention To This One – Pertains to ALL TEACHERS!
• [Assignments]- There is a new assignment grading
method: Teachers may enter the total number of
assignment questions within the Add Assignment tool.
Upon entering that information, the grading method will
allow teachers to enter the total number of correct
answers for the assignment in question. Upon entering
the total number of questions, the student’s average will
reflect the appropriate grade based on the total # of
correct answers divided by the total number of
questions. For the Grade Individual Student and the
Grade Individual Assignment screens, the Score column
heading has been changed to Correct when the new
grading method has been enabled.
New features for August 2008-09 School Year
Pay Close Attention To This One – Pertains to ALL TEACHERS!
An entry in the Questions: box will indicate that the user will be
entering the number of total questions answered correctly
instead of the percent correct.
New features for August 2008-09 School Year
Pay Close Attention To This One – Pertains to ALL TEACHERS!
• [REPORTS] On many screens, if the
teacher views PREFERENCES and
puts a check in the appropriate
attributes option then the teacher can
view various student information such
as FCAT scores, ELL and/or PMP (if
applicable), and GPA’s for high school
students.
Once this information is viewed, the
teacher should then go to the Data
Warehouse for detailed information
and student history.
New features for August 2008-09 School Year
Pay Close Attention To This One – Pertains to ALL TEACHERS!
• [Grade/Grade All Screen] If the background of a cell is
green or red then that means that the student was
absent on the day that the assignment was due. Red
means unexcused, green excused.
If this color coding is not wanted, click PREFERENCES
and then uncheck ABSENCES and then click SAVE.
New features for August 2008-09 School Year
Pertains to ALL ELEMENTARY TEACHERS!
• [SUBMIT GRADES] – Grades K-5 teachers now may
enter up to 320 characters for their comments in ONE
text box instead of six 60 character boxes. This will make
copying and pasting much easier!
New features for August 2008-09 School Year
Pertains to ALL ELEMENTARY TEACHERS!
• [MINIMUM SCORE] Due to a change in District Policy,
teachers in any elementary class should never enter a
score of less than 50% when using the numeric grading
scale. That means that if an assignment is worth 60
points, the minimum any student can receive is 30
points.
New features for August 2008-09 School Year
if desired, modify or delete for teacher training
• [Assignments]- When assignments are cloned, any
attachments or standards that are associated with an
assignment are also cloned.
• [Classes]- Team teaching teacher names will now
display on team taught classes. This information is only
for teachers who are not listed as the official teacher of a
specific class. In cases where the originating teacher is
seeing this information, the teacher name is not
displayed-ony the [TEAM] designation is present.
New features for August 2008-09 School Year
if desired, modify or delete for teacher training
• [Export]- Inactive Students: Inactive Students are no
longer present in the Export Roster or Export Student
Profile tools.
• [GENERAL] – Access Log, Assignments (Audit) report,
and Submit Grades Audit report have been moved under
a report heading called Audit. If you haven’t seen this,
you ought to check it out. This is impressive (at least to
me it is).
• [REPORTS] – Access Log now lists whether each login
attempt succeeded, failed, or was blocked
New features for August 2008-09 School Year
if desired, modify or delete for teacher training
• [ASSIGNMENTS] – Assignments can be exported from last
year’s grade book and imported into this year’s grade book.
• Idea: Log into last year’s gradebook, export your assignments,
and import them into this year’s gradebook. If you are
wondering about how the dates will be moved, the dates move
automatically. So if the assignment date was 10 days into the
2nd grading period, it moves 10 days in on the new school year
2nd grading period.
New features for August 2008-09 School Year
if desired, modify or delete for teacher training
• [NEW FEATURE] – Submit Grades Audit Report will
display information including the grading period, date
and time of action, and the action (save, submit, retrieve)
relating to the Submit Grades screen.
August 2008 Teacher Contact Inservice
if desired, modify or delete for teacher training
As of last February, teachers can now split/combine/team in many
different ways. This is especially useful in elementary schools
that share students among teams. Let me know if you would
like more information or have me inservice your staff.
High School and Middle School staff should be careful they don’t
combine classes among different periods.
Did you ever hear of Angel? It is used by many college and
universities. We piloted it last year at a few schools and it was a
great success. We now have an adequate number of licenses
so that any school or teacher can use Angel beginning now.
Why am I mentioning this? Because any combining/splitting of
classes in eSembler will also be seen in Angel.
August 2008 Teacher Contact Inservice
if desired, modify or delete for teacher training
• Don’t forget to remind your teachers that if they
want to split/combine/team teach, they should
do it asap. Once they enter grades, this process
becomes more difficult.
August 2008 Teacher Contact Inservice
if desired, modify or delete for teacher training
• An unlimited number of files can be
attached to any assignment and can be
accessed/downloaded from the student
Summary Report.
How does this benefit teachers?: Teachers can add
PowerPoint files, Word Documents, Pictures, etc. to
student assignments.
August 2008 Teacher Contact Inservice
Public vs. Private Comments
if desired, modify or delete for teacher training
Private Comments:
(This comment cannot be
viewed by students and
parents on the Student
Summary Report even if
the teacher does not mark
it Private)
• Personal
Additional information
regarding Comments can
be found by clicking HELP
on any eSembler screen
and typing “Comments” in
the search box.
Public Comments:
(These comments can be
viewed on the Student
Summary Report by
students and parents
unless marked Private)
•
•
•
•
•
•
•
•
Assignment
Attendance
Discipline
Event
General
Parent Contact
Phone
Progress Notice
August 2008 Teacher Contact Inservice
Add a Comment
1. Click ‘Tools’
2. Click ‘Comments’
3. (optional)
Click Add Click
Comment
Or ‘Templates’ to edit or
3. Click
create
Templates
a template
to edit
or create a template
4. Click ‘Add Comment‘
August 2008 Teacher Contact Inservice
Screen shot of adding a comment
Apply to All Students or
control-click for multiple
students.
Be sure to click PRIVATE
if you don’t want parents
or students to view your
comment.
Optional: You can choose a template or
just type your comment in the space
provided.
August 2008 Teacher Contact Inservice
Steps in adding a Comment
if desired, modify or delete for teacher training
Steps to add a comment:
• Click the TOOLS menu
• Click COMMENTS
• Click ADD COMMENT
• Choose the comment Type (parents
and students can view all except
Personal or those marked Private)
• Choose all students, one student, or
control-click to choose multiple
students.
August 2008 Teacher Contact Inservice
Multiple Language Support
if desired, modify or delete for teacher training
• eSembler now can be viewed in Spanish
and Creole.
August 2008 Teacher Contact Inservice
Digital Locker
1. Click ‘Tools’
if desired, modify or delete for teacher training
Teachers can save and distribute files using a Digital Locker
2. Click ‘Digital Locker’
3. Click ‘Add File’
Or
Edit/Delete the
existing files
August 2008 Teacher Contact Inservice
CPS eInstruction ‘Clicker’ Support
eSembler has been modified to include support for the
Classroom Performance System (CPS) product called
eInstruction.
For more information on this feature,
• go to the eSembler login page
• click the hot link under HOW DO I DO THAT?
• scroll down to the Teachers section
• click on #17 “Integrating eInstruction “Clickers” with
eSembler”
August 2008 Teacher Contact Inservice
Online Resources
Online Resources: Located under the Tools menu,
this feature allows teachers to designate a name,
description, and URL for resources related to one
or more classes.
Details: Using the Add Resource option found under the Online
Resources tool, teachers may designate the name of the resource,
the resource description, and the URL related to the resource.
Information entered via this tool appears on the Summary report
under a new table labeled Online Resources.
August 2008 Teacher Contact Inservice
Teacher Header/Footer Information in the Student
Summary Report
Teachers can add information that will appear in the header
and/or footer of the Student Summary report.
Details: Teachers can use the Add Content tool within the
summary report and define header and footer text. To
use this tool, you must be actually viewing a student
summary report and then click the Add Content button.
This feature enables teachers to give class specific
information to parents and students such as “Welcome
to My Class” .
To you techies: HTML is not supported.
August 2008 Teacher Contact Inservice
Student Summary Reports
Changed to show override scores and retakes
eSembler has been modified to display the
original score, all retakes, and override
scores on the Summary report. (Only teachers
allowing students to redo assignments or overriding
grades need to be made aware of this feature)
Details: The top score will represent the score used to
calculate the student average. Below that score, all
previous scores will also be displayed. However, each
previous score will be represented with a strike-through
to indicate that the score is not currently included.
August 2008 Teacher Contact Inservice
August 2008 Teacher Contact Inservice
Reminders of features that
you should be aware of in case someone asks – (Modify for training)
•Ways to see more information on your screen:
•<F11> does full screen. Some teachers like this hint the best of all.
•1024 x 768 Resolution is much better than 800x600
•When schedules change, don’t forget we now have figured out a way to
copy grades from teacher to teacher. (see documentation for details)
•When a student withdraws, don’t forget to go to PREFERENCES and make sure
VIEW INACTIVE is selected to see their grades
•Don’t forget about the REPLACE shortcut when entering similar scores
•What report shows all marking period grades given to all of the teacher’s students?
Answer: VERIFICATION
•What report shows all marking period grades given to students by all of their
teachers? In other words, this report is similar to seeing all of the students’ report
cards. Answer: UIL ELIGIBILITY
August 2008 Teacher Contact Inservice
Reminders of features that
you should be aware of in case someone asks – (Modify for training)
This report is a life-saver when a teacher
deletes their grades accidentally
When a teacher asks if there is any backup for the
grades they just accidentally deleted, tell them to open
the class and select the following:
REPORTS > ASSIGNMENTS > ASSIGNMENTS(AUDIT)
They may want to buy you lunch!
•The Assignments (Audit) report displays audit trail information
for all grade changes. Upon selecting an assignment, information displayed
includes the student name, all scores entered, the date and time each score was
entered, as well as which user entered the score. This audit information is never
removed, even when assignments are deleted!
August 2008 Teacher Contact Inservice
Reminders of features that
you should be aware of in case someone asks – (Modify for training)
•Report: Schedules (School) that allows teachers to view schedules for any
student at the campus where the selected class is located.
August 2008 Teacher Contact Inservice
Reminders of features that you should be aware of in case someone asks
(elementary school only) – (Modify for training)
•Dynamic remarks and progress indicators: The dynamic nature of
reading level, progress indicators, and some other information will apply to progress
period, then grading period, then progress period, etc.
Elementary teachers will love this feature. What this means is that once a teacher
selects a level, such as above grade level, the program will remember their choice
and will be the default for the next marking period.
IMPORTANT: Make sure that all elementary teachers
carefully monitor their selections. This feature is being
piloted and may be rescinded if inaccurate reporting is
suspected of being a result of these defaults.
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New Features (Modify for training)
Click HELP, then
Checklists to get
this screen on
your computer.
Additional help is
available there.
August 2008 Teacher Contact Inservice
This screen is what will be
seen when NEW CHECKLIST
is clicked.
Checklists - optional for
teacher training
These options are what
were chosen to create a
textbook checklist.
Issuance was checked to get
the pull-down menus.
Text Field was checked so
the book number could be
typed into the form.
August 2008 Teacher Contact Inservice
Checklists - optional for teacher training
This is the screen you will see when you click
TOOLS then CHECKLISTS.
VIEW – allows user to see the information and
print out a report using Print View.
MANAGE – allows user to enter information
such as book number
EDIT – allows user to change setup
August 2008 Teacher Contact Inservice
Checklists - optional for
teacher training
This is the screen you will see when you click
TOOLS then CHECKLISTS.
VIEW – allows user to see the information and
print out a report using Print View.
MANAGE – allows user to enter information
such as book number
EDIT – allows user to change setup
DELETE – removes the checklist
August 2008 Teacher Contact Inservice
Checklists - optional for teacher
training
August 2008 Teacher Contact Inservice
Reminders of features that you should be aware of in case someone asks
– (Modify for training)
• Classes where the student is withdrawn are
displayed in a gray font.
• Classes that are not currently applicable to a
student’s current schedule are displayed below
the main classes under a separate heading titled
Other Classes (except for withdrawn classes
where the student withdrew during the current
grading period. In those cases, the class is
displayed under Current Classes).
• In cases where a student has been withdrawn
from a class and no assignments exist in the
class, then the class will not be displayed.
August 2008 Teacher Contact Inservice
Don’t forget about the
GradeReports.ccps
program
As School Gradebook
Administrators, this
section will be most
helpful to you.
Don’t forget to send in
your students’ pictures
(see #5 above)
August 2008 Teacher Contact Inservice
August 2008 Teacher Contact Inservice
Parent/Student Access –
(Modify for training-eliminate for elem)
Parents or students can click on
a class to see the grades class
for the current marking period.
Parents or students can click on
a grade to see the grades in a
particular marking period.
August 2008 Teacher Contact Inservice
Reminder – Total Points 2
Notice the points earned
vs. points possible when
this option is selected in
Preferences for the
Spreadsheet Report
August 2008 Teacher Contact Inservice
Reminder – Total Points 3
Notice the points earned vs. points possible when
this option is selected in Preferences for the
Summary Report. This is the report that students and
parents will see when viewing grades on-line.
August 2008 Teacher Contact Inservice
Reminder Summary Report multiplier
• If an assignment has a multiplier > 1, then
the multiplier is shown within parenthesis
next to the Points Possible [e.g. 100(x2)].
August 2008 Teacher Contact Inservice
– Send Notifications to Parents via e-Mail
if desired, modify or delete for teacher training 1. Click ‘Tools’
then click
Notifications
This will only be available to
parents that have an active
parent access account for
the grade book.
2. Choose the Delivery
Method of E-mail
and/or Automated
Phone
3. Choose the Report
Frequency
4. Choose the areas you
want reported
5. Choose the type(s) of
comments you want
sent to parents
August 2008 Teacher Contact Inservice
Grade Reporting
Procedures for Office
Staff
August 2008 Teacher Contact Inservice
Reminder - Interim Reports and Report Cards
Interim Reports and Report Cards
For more information on this feature
• Go to the eSembler login page
• Click the hot link under HOW DO I DO THAT?
• Scroll down to the School Administrator section
• Click on #2 or #3 for printing Interim Reports
• Click on #4 for exporting grades to TERMS
August 2008 Teacher Contact Inservice
Reminder - Interim Reports and Report Cards
Checking Submission Status
(eliminate for teacher training)
Click the
Reports
Icon
Then click
GRADES
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Interim Reports and Report Cards
Checking Submission Status
(eliminate for teacher training)
Click
GRADES (SUBMISSION STATUS)
August 2008 Teacher Contact Inservice
Interim Reports and Report Cards
Checking Submission Status
(eliminate for teacher training)
Click the proper
marking period
August 2008 Teacher Contact Inservice
Interim Reports and Report Cards
Checking Submission Status (eliminate for teacher training)
Check to see which teacher’s have not yet submitted their grades.
Don’t forget you can sort by Status by clicking on the heading. By
doing this, all of the Submitted will be grouped together and all of
the Open will be grouped together.
August 2008 Teacher Contact Inservice
Interim Reports and Report Cards
Printing Interim Reports
(ELEMENTARY only)
(eliminate
for teacher training)
August 2008 Teacher Contact Inservice
Interim Reports and Report Cards
Printing Interim Reports
(ELEMENTARY only)
(eliminate
for teacher training)
The Elementary Interim Reports will be
printed the same as you have done before
since they are done by the program written
by Domingo Correa. Don’t forget that they
cannot be printed until the day following
the day teachers submit their grades.
August 2008 Teacher Contact Inservice
Printing Interim Reports
(SECONDARY only)
(eliminate
for teacher training)
Click REPORTS
Then click GRADES
August 2008 Teacher Contact Inservice
Printing Interim Reports
(SECONDARY only)
(eliminate
for teacher training)
click GRADES (Report Card)
August 2008 Teacher Contact Inservice
Printing Interim Reports (SECONDARY
only)
(eliminate for teacher training)
Choose the proper
grading period
August 2008 Teacher Contact Inservice
Printing Interim Reports (SECONDARY only)
(eliminate for teacher training)
Click
1. Click
MEMO
MEMO
to add
to add
information
information
to the
to the
interim
interim
such
such
as as
“Open
“Open
House
House
Wednesday”
Wednesday”
Click
2. Click
PREFERENCES
PREFERENCES
to group
to group
thethe
interims
interims
by period
by period
3. Click PRINT VIEW to format the report for printing and
then click the FILE menu to print the interim report.
August 2008 Teacher Contact Inservice
Exporting Grades to TERMS (eliminate for teacher training)
Changing the Submission Status
(Don’t forget to check the submission status before
doing this step)
Click GRADES
Then click
CHANGE STATUS
August 2008 Teacher Contact Inservice
Exporting Grades to TERMS (eliminate
for teacher training)
Changing the Submission Status
(Do this after checking the submission status)
Select the proper
grading period
August 2008 Teacher Contact Inservice
Need to get screen shots of this Exporting Grades
to TERMS (eliminate for teacher training)
• Place a check here to Select all
submitted classes.
• Scroll to the bottom of this
screen and click SAVE
August 2008 Teacher Contact Inservice
Exporting Grades to TERMS (eliminate for
teacher training)
Click GRADES
Then, click EXPORT (SCHOOL)
August 2008 Teacher Contact Inservice
Exporting Grades to TERMS (eliminate
for teacher training)
Select the proper
grading period.
August 2008 Teacher Contact Inservice
Exporting Grades to TERMS (eliminate
for teacher training)
• Select ‘EXPORT ALL
INFORMATION’
Click SAVE
August 2008 Teacher Contact Inservice
August 2008 Teacher Contact Inservice
Attendance Procedures for Office Staff
This page can be found at:
https://gradebook.collier.k12.fl.us
Click here for
documentation.
August 2008 Teacher Contact Inservice
Attendance Procedures for Office Staff
Scroll down
to
Attendance
Office Staff
Then, click here for documentation.
August 2008 Teacher Contact Inservice
Attendance Procedures for Office Staff
Scroll down
to
Attendance
Office Staff
Then, click here for documentation.
August 2008 Teacher Contact Inservice
Attendance Procedures for Office Staff
Another county is paying to have an attendance feature added. It will allow
a user (such as an attendance person) have students waiting in line and
they would view a list of all of the students in the entire school. They would
then click indicating that they were tardy and, after say 5 students, they
would click the PRINT button and admit to class slips would be printed
(one per student). Thus, if teachers marked the student absent, they would
instantly see that the student was only tardy. The attendance person would
never have to go to TERMS to update the tardy information.
Question: Would this be helpful in your school?
August 2008 Teacher Contact Inservice
August 2008 Teacher Contact Inservice
August 2008 Teacher Contact Inservice
Logging In and Printing a Class
Roster
• Go to the eSembler Login Page
• Scroll down to the “Teachers” section
• Click #2a Logging In and Printing a Class Roster
• Hints: Don’t forget that after logging in the first
time anyone uses this program for a new year
they will have to enter their SS# for their USER
ID
August 2008 Teacher Contact Inservice
Making an Assignment
• Go to the eSembler Login Page
• Scroll down to the “Teachers” section
• Click #2b “Making an Assignment”
• Hints: Don’t forget that there is a new option
this year to enter the number of questions
correct instead of having to calculate the
percentage before entering scores.
August 2008 Teacher Contact Inservice
Grading an Assignment
• Go to the eSembler Login Page
• Scroll down to the “Teachers” section
• Click #2c “Grading an Assignment”
• Hints: Don’t forget to remind teachers about
the REPLACE feature so they can enter a
“default” grade and then change only those not
getting the replace grade.
August 2008 Teacher Contact Inservice
Attendance Procedures
• Go to the eSembler Login Page
• Scroll down to the “Teachers” section
• Click #2d “Attendance Procedures” and click on
either Elementary or Secondary
• Hints: Attendance must be taken the current
day and before the deadline. Don’t forget to
remind teachers that if all students are present
they can just click the “All Present” link.
August 2008 Teacher Contact Inservice
Reports
•
•
•
•
Go to the eSembler Login Page
Scroll down to the “Teachers” section
Click #2e-i “Summary Report and Spreadsheet Report”
Click #2e-ii “Attendance Reports”
• Hints: There are many other reports available
but the above reports are the ones used most
by teachers. Click on any of the reports to see
if there are others that may meet your needs.
August 2008 Teacher Contact Inservice
Submitting Grades for Interims
and Report Cards
• Go to the eSembler Login Page
• Scroll down to the “Teachers” section
• Click #2F and 2G to see how to submit grades at the
end of the marking periods
• Hints: If a teacher clicks Save that DOES NOT
Submit the grades. It only saves their partial
work. All grades must be SUBMITTED.
August 2008 Teacher Contact Inservice
August 2008 Teacher Contact Inservice
August 2008 Teacher Contact Inservice