Transcript Where do the subs go? - Chester Student Union

Where do the subs go?
Finance
What do I get for my membership?
Your membership for the whole academic year provides real value
for money as you receive;
BUCS Affiliation
BUCS Entry Fee
Team Teas
Insurance
NGB Affiliation
Accommodation Subsidy
Transport
Shorts & Socks
Coaching
Access to Committee App
Training Costs
First Aid
Room Hire
Venue Cost
Hidden Fees
CSU contribute twice the amount members’ pay per head to cover the activities
throughout the academic year and all the ‘hidden’ fees such as;-
External
Facilities
Staff
Kit
Equipment
BUCS
Affiliation
Hidden
Fees
Team Teas
Committee
App
First Aid
Transport
• Equipment
• Courses
• Insurance
• MOT & Tax
Insurance
DOC Cost
Sports - £57.50 work out less
than £2.00 a week during
term time which is less than
£1.00 per training session.
Societies - £5.00 work out
less than 16p per week
during term time which is
less than 8p per meeting.
Accounts
• Every sport and society has 2 accounts affiliated to
them a GRANT and SOCIAL account.
• These accounts are operated by CSU and these are the
only accounts you are allowed.
• Committee members must not hold money from
members in any other accounts.
• Sarah Latham (Student Activities Manager) is the
budget holder of all the Sports & Societies accounts.
Grant Account
• The grant account is where the DOC membership
money is deposited as well as the money CSU allocated
to your specific club or society for the year ahead.
• The grant account pays for all the essentials associated
with running your club or society and covers transport,
kit, equipment, match officials, accommodation
subsidy, speakers etc.
How we work out Grant Account?
•
•
Meeting with committee at Budget Meetings to discuss the
plans for next year.
Try our best to make your plans happen.
Example:
The fishing society would like £50 for equipment and £200 for
transport.
Total = £250.00
20 members @ £5.00 = £100
Grant = £150
Total Budget = £250
Social Account
• Your social account is where any sponsorship money
you collect is kept as well as any additional fundraising
you do throughout the year.
• This money is yours to spend on your members but
must be authorised by Student Activities Manager in
advance.
• Examples: End of Season Meal, Day Trip to Chester Zoo,
Posters
• Please note: The money will not be authorised to spend
on alcohol.
Membership Target
• CSU have budgeted
according to the
membership target you
stated in the budget
meetings.
• Increase participation
• More members = More
money
Life Members
• It offers you the opportunity to sign up to your chosen
club or society each year and be involved in their
annual activities, whether it be social events or friendly
matches.
• You can also carry on going to our wonderful bars,
without having to pay the £1 visitor fee each time.
• It is only £10 for life time membership. Please fill in the
form online then pay DOC price for your chosen
sport/society.
• The combined number of life members, University and
Union staff should not exceed one third of the total
membership of a particular club or society.
How to pay for DOC?
• Pay online at www.chestersu.com
• International Students – If don’t have an English bank
account can pay at Student Activities Office.
• £10.00 for one off match fee
Taking Money
Please consult
with Student
Activities staff
if you need to
take money.
You should not collect
money from other students.
Student Activities office will
collect money on your
behalf.
Use the website
to take money
online. This can be
purchased in the
extras section and
monitored by you.
How to claim money back?
1. Get your expenditure agreed in
advance by Student Activities Manager
or you won’t be able to claim the
money back.
2. Complete a Pink Expense Claim Form
available from the Activities office.
3. Attach all relevant VAT receipts.
4. Hand it back into the Activities Office.
5. The claim will take approx. 10 days.
Referee/Speaker & Umpire Form
The form is slightly different we
need to make sure that the
money has been received by the
Umpire/Referee/Speaker so a
signature is required the money
can then be transferred into the
account.
Fundraising
2013/14
2014/15 Target
£8,000
£25,285
• Fundraising is a great way to raise your profile on your club or
society both on and off the campus and acts as a great group
bonding activity.
• We want to hear about your fundraising so please get in contact
with Savannah or Sarah so we can promote and celebrate your
achievements.
• Don’t forget that all fundraising must be paid into your CSU social
account and you can do this in the activities office.
Charity Events
• Charity events can be held in
CH1 Bar/Bar2010.
• CSU can provide a float if
plenty of notice is given and
committee member is
responsible for the cash.
Sponsorship
• It is the responsibility of the committee to generate
additional funds through for your club or society if you
want additional money.
• Sponsorship is a great way of getting income which you
can spend on coaching or extra equipment.
• All sponsorship deals MUST be authorised by CSU in
advance just to ensure you are getting a fair deal and
not being taken advantage of.
• CSU will sort out a contract to get everything formally
agreed so they can’t back out.
• Please see the NEW Sponsorship Guidelines in the
committee pack.
Budget Meetings
• Budget Meetings are near Easter Time.
• Budget Meetings assess all the activities you would like
to do the next academic year.
• No Budget Meeting = No Money
Why do we budget?
The fishing society have 15 members that pay £10.00 duty
of care. The society went on a fishing trip to Dover and
used the people carrier and went 150 miles at 50p per mile.
The society also budgeted for new angling equipment at
£50.00. The society then decided to go on spare of the
moment fishing trip which wasn’t budgeted and took 2 cars
they travelled a total of 125 miles at 25p per mile they went
to the River Thames.
Did the fishing society overspend?
B
Planning
Control
Spending
D
Set
Expectations
Adapt to
change
E
U
G
Best
experience
for all
members
Accountability
T
• Budget emails were sent out by
Sarah Latham in August. Please
see Sarah if you did not receive
your budget.
• All budgets will be closely
monitored this year.
Accommodation Subsidy
Any sport/society that requires
accommodation and approved in the
budget.
Chester Students’ Union pays £10.00
per member per night.
Book early especially as other
Universities might need
accommodation too.
Transport
Car mileage allowance: 25p for the first 100
miles, then 18p a mile
People Carrier Allowance: 50p a mile
Mileage will come out of Grant Account at
end of each month.
The request will be accepted for transport if
confirmed in budget.
Tour
• Chester Students’ Union does not accept any
payments for Tour.
• Tour will be as a group of friends not as your club or
society.
• No kit with CSU logo, UoC logo, Team Chester or
Chester in the garment.
Clothing
•
•
•
We have signed an exclusive deal
with Puma for 2014/2015.
All kit MUST be purchased by
CSU.
All social clothing is purchased
ONLINE and can be purchased
via PUMA Genesis Webpage.
Playing Kit
Instructions in all
playing kit bags.
Equipment
• All kit MUST be signed back in
at the end of the year.
• The committee member that
signed the kit out is financially
responsible for the kit.
• If the equipment is
lost/broken/missing please
report to Student Activities
Staff.
£65,000
Coaches/Speakers/Instructors
• Payments MUST be agreed
by Student Activities
Manager.
• All Invoices MUST be
submitted by Easter.
• Coaches/Instructors
complete the coaches
handbook.
Ask?
• All documents are in the Student Activities Office and
can be found on www.chestersu.com.
• If you are confused would like to know how much
money in your accounts please ask Sarah Latham
(Student Activities Manager- Chester) or Claire Smith
(Sports & Societies Co-ordinator – Warrington)