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Services the Dean of Graduate Studies Presents at UNE Omdosheaa 5th Conference: Conflict Resolution in Universities 4 December 2006 Professor Kay Harman Dean of Graduate Studies University of New England, Australia Email: [email protected] Presentation will discuss The DoGS role Select information shared with newly enrolled HDR students • • • • • • • Important first steps Functions of Research Services Relations with supervisor/s ‘Must know, must have’ The first year of candidature What examiners are looking for Publishing during candidature 2 The DoGs’ Role Responsible for all activities involving higher degree research (HDR) training at masters honours & doctoral levels especially: HDR policy development, training courses, recruitment, suspensions & extensions, scholarships, supervision register, thesis examination & completions, progress reports, chair HDR & scholarship committees, & guidance to research students and supervisors when required Summary of role: partly guiding & supporting, partly regulatory, advocacy for HDR support (but not advocacy for grievances) 3 Important first steps Attend induction programs & training modules for newly enrolled HDRs Find out what Research Services offers & who is there to help (see handout) Get to know your supervisor/s Plan stages/milestones of your study up to submission Develop strategies for managing time and stress 4 Important first steps cont… Become familiar with University expectations, regulations & HDR policies (e.g. new extension & CoC policies http://www.une.edu.au/rmo/policies/polACAD.html), progress monitoring, IP & copyright issues Get info on scholarships and other sources of funding available (ask RS, ADRs & HoS) Find out when & who to contact if problems arise (e.g. supervisor, HoS, DoGS, ASO, counselling services). My office - Research Services, upper floor Lamble building 5 Relations with supervisor/s Don’t be shy but don’t hassle Talk with supervisor/s early about scope of project to fit timeline, joint expectations, publishing, IP sharing (where appropriate) & copyright issues Establish regular & suitable meeting and/or communication times & modes Discuss how to address any problems that might arise during candidature Don’t wait for problems to worsen before acting! Use support mechanisms available if necessary. 6 ‘Must know, must have’ The ‘Gold Book’ - Quality Supervision… Information on induction courses (pg portal, schools & faculties) Faculty postgraduate guides/documents Rules for the appropriate award, forms for extensions, suspensions, thesis submission (www.une.edu.au/research-services/phd/html) Other useful websites, eg. the Academic Skills Office (www.une.edu.au/aso) Support available for HDRs (p.69 in Gold Book as well as IT and library support) What the Dixson Library offers (e.g. free interlibrary loans for postgraduates) 7 ‘Must know, must have’ cont… Ethics clearance where appropriate Correct procedures for insurance & travel arrangements when going on fieldwork (need A8 form – school will help here) Progress reports (soon fully electronic submission) – take seriously Rules on ownership of intellectual property & copyright & expectations about ownership (student owns copyright if turning a thesis into publication but need to be aware of confidentiality restrictions on publishing) Proper scientific writing & citation practices – see the Postgraduate Support, UNE Referencing Guide on the web & ASO Fact Sheets (www.une.edu.au/tlc/aso/referencing_style_guide.htm) 8 The First Year Normally involves Choosing a ‘do-able’ topic & refining this Liaising closely with supervisors Planning the study, preparing a detailed research proposal (typically basis for Ch1) Getting to know & review literature (start writing this up asap) Presenting a seminar based on the proposal Applying for ethics approval (if relevant) Settling into a regular work routine Finding out what examiners are looking for Confirmation of Candidature (new – see www.une.edu.au/rmo/policies/polACAD.html) 9 What examiners are looking for UNE Information for PhD examiners: Does the candidate show sufficient familiarity with, and understanding of, the relevant literature? Does the thesis provide a sufficiently comprehensive investigation of the topic? Are the methods and techniques adopted appropriate to the subject matter & are they applied suitably? Are the results set out clearly & logically & accompanied by adequate exposition & interpretation? 10 What examiners are looking for cont… Are conclusions & implications developed appropriately & linked clearly with the nature & content of the research framework & findings? Is the literary quality & general presentation of the thesis of a suitably high standard? Does the thesis as a whole constitute a substantive original contribution to knowledge in the subject area with which it deals? University of Melbourne… 11 Publishing during candidature Output is important, not just research activity Good idea to plan for publication while still a student (supervisor may suggest joint publication) Make contact with noted scholars in your field (you and/or supervisor) seeking critical feedback on written or other material produced Attend & present at conferences, workshops, seminars & network effectively Target highly regarded, high impact journals & publishers in your field & note their publishing requirements 12 Publishing during candidature cont… Why publish? Reasons include: 1. A must for an academic career – Australian academics are required to spend 40% of their work time on research and scholarship 2. Researchers’ professional responsibility is to disseminate knowledge and expertise 3. Get known & recognised in a broader network of scholars (including research students) 4. Contribute to the UNE research quantum, especially according to DEST criteria 5. Career advancement & promotion 6. Peer review by experts tests the real quality of our research 13 Finally and importantly … Best of wishes for a hassle-free, productive and stimulating postgraduate journey! 14