Transcript Cheltenham Computer Training www.cctglobal.com

Advanced Formatting Techniques
Advanced Ami Pro for OS/2
Customizing Bullets and
Numbering
•
•
•
•
Click where you want to place the bullet
Select Edit Insert and choose Bullet
Click on the type of bullet required
Click OK Bullets are inserted as part of the text,
not as part of a paragraph style
Bullets, numbers or text will be
entered in the order specified
in the Modify Style dialog box
Shortcut: Click on the
Insert bullet icon to
insert bullets
Using Revision Marks
• Identify and keep track of text you have inserted,
deleted, or changed
– Select Tools Revision Marking to
display the Revision Marking dialog box
– Select Options to set revision options
– Select Review Revisions to display the
Review Revision Marking dialog box
Using the Notes Function
• Notes act as messages, reminders or
comments about a document
• A note can be inserted the main body text, in
headers or footers, in a text frame, a table, or
a footnote
• To set Note defaults:
– Select Tools User Setup to display
the User Setup dialog box
– Select the Main tab
• To insert a Note:
– Select Edit Insert Note to display
a blank note
Shortcut: Select the Insert note SmartIcon
to open a blank note
Inserting Special Symbols
• Use character sets to enter special
symbols, or characters and numbers
from other countries in your documents
– Character sets are code pages supported by
Ami Pro and defined as character sets
– Each of these special characters has a number assigned to it
ranging from 1 to 255
– Press the ALT key followed by the number
assigned to that symbol
– Use the numbers on the numeric
keypad to enter numbers
Styles
Advanced Ami Pro for OS/2
Style Sheet Concepts
• A file used as a template to format a document so
that text and pictures can be inserted
• Determines the initial appearance of a document
• Ami Pro provides style sheets for reports,
documents, tables, labels and envelopes
• Style sheets contain paragraph styles which contain
text formatting information for the style
• You can modify style sheets and paragraph styles to
suit your requirements
Using Style Sheets
• Use style sheets to:
– Apply formatting such as indention, tabs, or
bullets using a single function key or mouse
click
– Assign individual paragraph styles to
different paragraphs within a document
– Ami Pro’s default style sheet is
_DEFAULT.STY
– The default is applied to each new
document unless you specify another style
sheet
• To assign a new style sheet:
– Select New from the File menu
– Select a Style sheet for the new document
– Select the OK button to close the dialog box
and display the new document
The Style list displays
the paragraph styles
available with the style
you have chosen, along
with a list of function
keys to access them
Assigning Paragraph Styles
Using the Style Status Button
• To assign a paragraph style:
Hint: To apply styles
– Place the insertion point in the paragraph you use regularly, use
where you want to apply the style
the function keys next to
– Click on the Style Status button to display the style name in the
Styles list. Simply
the Style list
select the paragraph and
– Select the style required
press the function key!
Note: The whole paragraph will be affected when you use the Styles list
to assign a paragraph style. To apply a style to part of a paragraph, use
the Text menu or SmartIcons to apply formatting
Using Fast Format to Apply Formatting
• To change formatting without creating a new
style, use the Fast Format feature
– Position the insertion point in the paragraph with the paragraph style
you want to use
– Choose Fast Format from the Text menu
– Select the options required
– Select part of the paragraph where you want
to apply the paragraph style and release the
mouse button
– Switch off Fast Format by selecting the
command from the Text menu or pressing
CTRL+T again
Select Text Fast Format or press CTRL+T to reveal the Fast Format dialog
box
Creating and Modifying
Paragraph Styles
• To create a paragraph style based
on existing text:
– Select the text
– Select Style Create to display the Create
Style dialog box
– Enter a name for the style
– Choose the Selected Text option and
select Create
Note: The new paragraph style will be assigned to the next available
function key in the Style list. If a function key is not available it will be
assigned a bullet point and placed at the end of the list
Creating a New Paragraph Style
Based on an Existing Style
• To create a paragraph style based on an existing style:
– From the Style menu select
Create to display the Create
Style dialog box
– Enter a name for the style
– Click on the Style radio button
and choose the style you wish to
modify
– Choose Modify to display the
Modify Style dialog box
– Select the attributes required
– Select OK
Select from the tabs to modify other
areas of the paragraph style
Overriding Paragraph Styles
• Use Ami Pro’s special formatting features to
override paragraph styles
Non-breaking space
- Keeps two or more words on the same line
Press CTRL+Spacebar
Line breaks
- Starts a new line without starting a new
paragraph
Press CTRL+ENTER
Hyphenation
- Overrides hyphenation by switching it on
or off
OR Forces Ami Pro to hyphenate words at
specific places
Select Edit Mark Text
No Hyphenation
OR
Press CTRL+-
Modifying an Existing Paragraph Style
• Use the Modify Style dialog box to modify an
existing paragraph style
– Select Style Modify Style to display the Modify Style dialog box
– Select from the following options:
Font
Change typeface, size, color and format
Alignment
Modify paragraph alignment
Spacing
Modify spacing attributes of the paragraph style
Breaks
Determine page breaks for the paragraph style
Bullets/Numbers
Add bullets and numbering
Lines
Determine the style, length, and color of lines
Table
Change the format of tables in the paragraph style
Shortcut: Click on the Modify Paragraph Style
SmartIcon to open the Modify Style dialog box
Creating New Style Sheets
• Ami Pro saves new styles (or modified styles) with the
document in which they are created
• New or modified styles can be made available to other
documents
• To create a new style sheet:
– Choose Save as a Style Sheet from
the Style menu
– Complete the boxes and select
options as required
– Click OK to close the dialog box
Style sheet names can be
up to eight characters long
and should be followed by
.STY to identify them as an
Ami Pro style sheet
Warning: When you create or modify a style sheet it
is attached to the current document and will not affect
other documents. If you save a new style to a new or
current style sheet or to a new style sheet all
documents containing the style will be affected
Creating Automated Style Sheets
• Automated style sheets use a macro to
automatically insert information into appropriate
locations within a document
– Select File New and select a style sheet
– Modify the text in the Personal
Information dialog box if required
– Select OK to insert the information in an
untitled document
– Enter information specific to the
document you are creating in the
Optional Information dialog box
– Select OK to insert the personal and
options information into an untitled
document
Note: These dialog boxes will change
in appearance depending on the style
sheet you are using
Using Automated Style Sheets
• From the File menu, select New and choose
the style sheet you want from the New dialog
box
• Make sure that With contents and Run macro
are selected and choose OK
• The macro that is associated with the style
sheet will be displayed and any default
information you have supplied will be
displayed in the Personal Information dialog
box
Fields
Advanced Ami Pro for OS/2
Background Field Concepts
• Fields inserted into a
document are like hidden
codes
• What you see in the
document is the effect of the
code
• Insert a field representing
the system date so that each
time you open a document
containing the date field the
date is automatically
updated
Hint: You can use fields to
automatically generate a table of
contents or index
What are Power Fields?
• Tools which allow you to automate tasks
• Ami Pro comes with several pre-defined power fields
to carry out everyday tasks
• Access Power Fields via the Insert Power Field dialog
box
• Some pre-defined instructions are macro commands,
whilst others offer a choice of format settings
• Create your own custom power fields
Note: Power Fields themselves are not displayed - only the
results of the Power Field instructions are displayed
Using Pre-defined Power Fields
• To insert a pre-defined Power Field:
– Select Edit Power Fields Insert to display the
Insert Power Fields dialog box
– Select a Power Field from the Fields
list box
– Specify a format for the Power Field in
the Options list box
– Select OK or press ENTER to insert
the Power Field
Hint: To display Power Fields in a document select Show
Power Fields from the View menu
Inserting a New Power Field
• To insert a new Power Field:
– Select Edit Power Fields Insert to display the Power Fields dialog box
• To add an additional syntax
to the power field:
– Place the insertion point in the Insert text box
after the power field instruction and enter
the syntax
– Any further power field instructions must
be typed into the Insert text box
• To save the new Power Field:
– Select the Save button to display the
Save Power Field dialog box
– Enter a name for the New Power Field and
choose OK
Any text added to the
power field must be typed
within quotation marks
(“”)
Editing and Displaying Power Fields
• To display a Power Field:
– Select Show Power Fields from the View menu
– The Power Field instructions are displayed
in the document
– Use copy, move, drag and drop, or delete
to edit the Power Field whilst it is displayed
in the document
• To edit a Power Field:
Note: Instructions for
each Power Field are
displayed between left and
right angle brackets (< >)
Remember: To display the
new results of the Power
Field, save the document or
update the power field!
– Select Edit Power Fields Insert to display
the Insert Power Fields dialog box
– Click on the Previous Field or Next Field
buttons to display the Power Field you want to edit
– Make any changes to the power field in the Insert
text box and select OK
Click on the Insert Power Fields icon to
open the Insert Power Fields dialog box!
Updating and Locking Fields
• To update Power Fields:
– Select Power Fields from the Edit menu and
select Update All to update all the fields, or
Update to update a single field
Beware: If a document
contains a large number of
power fields, updating them
can take a long time!
OR
– Click on the Update selected power fields
or the Update All power fields icon
• To lock Power Fields:
– Select Edit Power Fields Insert to display the Insert Power
Fields dialog box
– Click on the Lock check box
– Click on the Cancel button. Ami Pro does not allow you
to select the OK button when you choose to Lock a power
field
Hint: Select Auto run in the Insert Power Fields dialog box to update all
fields each time a document is opened. This includes any Locked fields!
AutoRun and Power Fields
• The Auto run command means that all fields will be
updated each time you open the document
– From the Edit drop down menu, select the Power Fields command
– From the sub-menu, select Insert to display the Insert Power Fields
dialog box
– Click on the Auto run check box to select it
– To close the dialog box, click on the Cancel button
– NOTE: Ami Pro does not allow you to select the OK button when you
choose the Auto run command
– If Auto run is selected, Ami Pro will also update locked fields each
time a document is opened
NOTE: If you have multiple power fields in a document, updating
them each time you open the document can be time consuming!
Time and Date Insertion
• Inserting a date or time field into a document
can be a useful way of keeping a document
up-to-date
• To insert a Date or Time field:
– Select Edit Insert Date/Time to display the
Insert Date/Time dialog box
– Select the date or time format you require
from the Insert options list
Select a date and time format from the
Style options list
– Select OK or press ENTER
Using a Query Power Field
• A Query Power Field may be used to prompt
the user for information when the power field
is activated
Talk to me!
Document Information Power Fields
• Used to insert the creation date of a
document
Hi, I’m Three!
Using External Power Fields
• A Power Field which runs another file, such
as a 1-2-3 spreadsheet and prompts for a file
name
Using Programming Power Fields
• To use the If Power Field to evaluate a
condition
• For example, when customizing a thank you
letter, you can evaluate which adjective is
used to thank a donor for a gift
Using Mark Text Power Fields
• Used to insert the contents of a bookmark
into a document
Using a String Power Field
• Used to convert lower case letters to upper
case letters
Using Master Documents
What is a Master Document?
Made of up multiple documents
Allows you to print multiple single documents as
one document with consecutive page
numbers, footnotes and outline paragraphs,
and a table of contents and index
To create a master document:
Create the separate Ami Pro documents you want
to include in the master document
Create a master document source file and
identify the Ami Pro documents you want to
include in the master document
Create the master document by generating
numbers, a table of contents, or an index
The single documents which combine to make
the master document can still be printed and
edited separately
Master
Document
Creating a Master Document
• To create a master document:
– Select File Master Document to display the
Master Document dialog box
– Select Master document numbers from the
Generate section
– Select the directory and drive
– Select the files you want to include in the
master document file and add them to the
Master document files list box
– Select OK
Note: Make sure you select the documents in the
order you want them numbered in the master
document
Remember: Any editing or changes to page numbering in the master
document files, will not be reflected in the master document.
To regenerate the numbers or update the master document, select one of
the options in the Generate section of the Master Document dialog box
Generating a Table of Contents
• To generate a Table of contents:
– Select File Master Document to display
the Master Document dialog box
– Select Table of contents
– Click on TOC Options to display the
Table of Contents dialog box and enter
a file name
– Select Options to display the
TOC Options dialog box
– Assign TOC levels to the
paragraph styles listed
– Select any other options and
select OK
Note: To create a table of
contents for a document other
than a master document,
select Generate TOC from the
Tools
Use Promote or
Demote until the
paragraph styles
appear under
the TOC level
required
Creating Index Entries
• To create index entries:
– Select the first section of text you want to
reference as an index entry
– Select Edit Mark Text Index Entry to open
the Mark Index Entry dialog box
– Edit the text in the Primary text box
– Click in the Secondary text box to create a
secondary index entry
– Choose any other options and select the Mark
button to create the index entry
– To display index entries in the document, select
View Show Power Fields
Note: Page numbers will always
be placed next to a secondary
index entry if one is available
Shortcut: Click on
the Insert index
mark icon
to mark text
Creating an Index
• To create an index:
– Select File Master Document to display
the Master Document dialog box
– Select Index to open the Index dialog
box and enter a name for the file
– Select Include alphabetical separators
to place letters in front of the index entries
– Select OK to generate the index
Remember: If you edit the
document you must regenerate
the index to ensure it is updated
Note: To create an index for a document other than a master document, select
Tools Generate Index
Macros
Advanced Ami Pro for OS/2
What are Macros?
• A series of commands which are carried out
automatically
• Useful for automating tasks which you carry out
frequently
Note: By default, macro
files are placed in the
AMIPRO\MACROS
directory
Note: If you make a
mistake, you must rerecord all the actions
Note: The .SMM
extension is added
to macro filenames
automatically
Recording Macros
• Select Tools Macros
• Click on Record.... to open the
Record Macro dialog box
• Enter a name for the macro
• To assign Shortcut keys to play back the
macro, enter the key combination in the Playback
shortcut keys text box
• Click on OK to record the macro
• Carry out the actions you wish to record
• Click on Recording... in the Status bar to stop
recording and save the macro
Running Macros Manually
• To play a macro:
– Select Tools Macros
– Click on Playback.... to open the Record Macro
dialog box
– Locate the macro in the Macros
list box
Note: You can use CTRL
– To assign Shortcut keys to play
with most keys
back the macro, enter the key
for the shortcut. You must
combination you want to use in
type the actual
the Playback shortcut keys text box
alphanumeric characters,
– Click on OK to play back the macro
with no spaces, for example
and carry out the task assigned to it
CTRL+S
Warning: You cannot use the Function keys to create a key
combination, even though the Help screen uses one as an
example!!
Running Macros Automatically
• From the Tools drop down menu, select Macros
• Click on Edit
– Which displays the Edit macro dialog box
• Click on Assign
– Which opens the Assign Macro to run Automatically dialog box
• If you wish to run the macro when the file opens
– Click on the File open button, and in the drop down list box
alongside, locate the desired macro
• If you wish to run the macro when the file closes
– Click on the File close button, and in the drop down list box
alongside, locate the desired macro
• Click on the OK button
Recording Quick Macros
Use Quick Macros to automate a task you
use only occasionally, or only want to use
in one document
Ami Pro records the Quick Macro to the file
UNTITLED.SMM
Remember: Each time you record
a new Quick Macro, the contents
To record a Quick Macro:
of the UNTITLED.SMM file are
Select Tools Macros
overwritten
Click on Quick Record
with the new macro
Carry out the actions you wish
to record
Click on the Recording... message in the Status Bar to
stop recording
To play back the Quick Macro Select Tools Macros Quick Playback
Assigning a Shortcut Key to a Quick
Macro
• You can assign shortcut key combinations to
Quick Macros, which can be used as an
alternative to accessing them via the menus
• From the Tools drop down menu, select
Macros
• Click on Record
• Click on the Options button
• The Quick Record Macro Options dialog box
opens which allows you to assign shortcut
key
Merge, Labels and Envelopes
Advanced Ami Pro for OS/2
What is Mail Merge?
• Merge can be used to combine data such
as names and addresses with information
contained in an Ami Pro document, such as
a letter or report
• For example, Merge can be used to send a
standard letter to many people with the
added facility of personalizing each letter
with the individuals name and address
• To perform a Merge you require a merge
data file and a merge document file
Creating a Data File
• To create a data file:
– Select File Merge and choose
Option 1
– Select New and enter a name
for the file in the Name merge
data file dialog box
– In the Create Data File dialog
box enter field names
– Select Options to specify field
and record delimiters
Note: Field names should be specified so
that the data is easy to refer to. They do
not need to be entered in the order in
which they will appear in the merge
document
Entering Information into a Data File
• To enter data:
– Place the cursor in the first text
box of the Data File dialog box
– Enter data for the first field and
press Tab
– Click on the Add button to
create a new, blank record
Moves back one record
Moves forward one record
Moves to the first record
in the data file
Moves to the last record
in the data file
Note: Each time you add a record, a new blank index card is
displayed. Information is displayed in the tab dividers at the top of
each index card to identify records
Creating a Merge File
• To create a merge file:
– Open the file you want to use
as the merge document file
– Select the merge data file
– Assign the data file to the
merge document file
– Insert the merge fields into the
merge document file
– Either print the new merged
document, or save the merged
document as a new file
New
Combined
File
Data File
Merge File
Merging Data and Document Files
• To merge data and
document files:
Merges the documents and prints a
copy of each resulting document
– Choose Option 3 in the
Welcome to Merge dialog box
– Select Options from the Merge
dialog box
– Select Print Options from the
Print Opts dialog box
– Select OK to print, display, or
save the documents
Merges and previews each
resulting document before printing
Merges the documents and saves the
results to a specified Ami Pro document
Conditional Mail Merging
• What is conditional mail merging?
– Allows you to include or exclude records in a merge data file
by applying certain conditions to them
– Specify conditions in the Merge Conditions dialog box
– Apply multiple conditions using the
And or Or options
Click on the Operator field to display
the following operators in the
&Operator list.
=
(equal to)
<
(less than)
>
(greater than)
!
(not equal to)
<=
(less than or equal to)
>=
(greater than or equal to)
Using Merge With Labels
• To merge to labels:
– Select the labels style sheet required
– Select label type. You can select
standard Avery labels if required
– Assign a data file to the label document
– Insert merge fields into the labels
– Select the NextRec Power Field from
the Insert Power Fields dialog box
– Copy the fields including the Power
Field to all labels on the sheet
Select the NextRec power field
to indicate you wish to print the
next record on a new label
BEWARE: If using a laser printer make sure the labels are laser
certified, otherwise you may damage your printer
Using Merge With Envelopes
• To merge envelopes:
– Select File New and choose Envelope with return address area from the style
sheet list
– Enter details in the Personal
Information dialog box
– Assign the merge data file required
– Enter the merge fields required into the
envelope style sheet
– Select options from the Merge dialog
box and choose OK
Using External Data Files in a Merge
• Use data stored in any of the following formats
to perform a merge in Ami Pro:
– 1-2-3 for DOS - releases 2.x and 3.x
(.WKS and .WK1)
– 1-2-3 for Windows and OS/2
(.WK3, .WK4, and .WG2)
– dBase III, III+, and IV
– Fixed length ASCII and comma
delimited formats
– DIF
– Excel for Windows and OS/2 releases 2.x and 3.x (.XLS)
Select the application containing the
data from the Type of file list box in the
Select Merge Data File dialog box
Frames and Graphics
Advanced Ami Pro for OS/2
What are Frames?
• Frames act as containers into which text,
pictures, graphics, tables or other documents
can be inserted
• Use frames to place text in a margin, insert
pictures in a document, or create titles which
cover multiple columns on a page
• Frames can be sized and positioned in a
document without affecting the main
document text
• Format frames by adding lines, background
colors and shadows
Inserting a Frame into a Document
• To create a frame manually:
– Select Frames Create Frame to display
the Create Frame dialog box
– Select the Create Manually button
– Click and drag the frame mouse
pointer to create a frame in the
document
OR
• To create a custom frame:
– Select Frames Create Frame to display
the Create Frame dialog box
– Enter measurements for the Width and
Height of the frame
– Enter measurements in the Position
section
– Click OK to create the custom frame
Shortcut: Click on the
Frame SmartIcon
Modifying Frames
• To modify a frame:
– Select Frame Modify
Frame Layout to display
the Modify Frame Layout
dialog box
– Select the options
required
Shortcut: Place
the mouse pointer
anywhere on a
frame and press
the right-hand
mouse button to
open the Modify
Frame Layout
dialog box
Change frame type
Change size and position
Modify Lines
Specify column and tab settings
Hint: To modify the frame layout of a frame with a macro assigned to it, press
SHIFT or CTRL whilst clicking inside the frame to select it
Controlling How Text Wraps
Around Frames
• To select how text
wraps:
Text appears above and below the frame
but not on the left, right, or behind the frame
– Select Frame Modify
Frame Layout to display
the Modify Frame Layout
dialog box
– Select from the options
in the Text Wrap Around
section
Text appears above, below, and to one side of
the frame but not behind it. Text flows to the
right or left of the frame depending on space
Text flows behind the frame. If the frame is
opaque text behind the frame cannot be seen,
if the frame is transparent text behind the
frame is visible and appears to be inside the
frame
Modifying Frame Placement
• To modify frame placement:
– Select Frame Modify Frame Layout to display the Modify Frame Layout
dialog box
– Choose from the options in the Placement section
Remains where you place it
in the document
The frame appears as if it
were text and is anchored
to the character closest to
the top, left-hand corner
of the frame.
Anchors the frame to the text above it in
the document
The frame appears on
alternate pages in the
document
Appears in the same
location on each page of the document and become part of the page
layout
Changing the Appearance of a Frame
• To change the appearance of a frame:
– Select Modify Frame Layout from the Frame drop down menu to
display the Modify Frame Layout dialog box
– Select from the options in the Display section
Text or pictures behind the frame
will be visible in
the document
Any lines specified in
the Lines section will
be displayed with square corners
Text or pictures behind the frame will be
hidden behind the frame
in the document
Any lines specified
in the Lines
section will be
displayed with
rounded corners.
Click on the up or
down arrows next to this option to determine
the amount of rounding applied to the corners
Changing the Size and
Position of a Frame
• To change the size and position of a frame:
– Select Modify Frame Layout to display the Modify Frame Layout dialog box
– Select the Size & Pos. tab
Enter a measurement in the Width and Height text boxes
to determine the size of
the frame
In the Margins section,
enter measurements in
the Left, Right, Top, and
Enter a
Bottom text boxes.
measurement
If you want to set the
in the Down from
frame margins to zero,
top
select the Clear Margins
and In from left text
option
boxes to determine
the location of the
frame on the page
Changing the Lines, Shadows, and
Color of Frames
• To change lines, shadows and colors of frames:
– Select Frame Modify Frame Layout from the to display the Modify Frame
Layout dialog box
– Select the Line tab Select a line from the Style section to
determine how the lines will look
Places a box around
the frame
Places a line on the left
border of the frame only
Places a line on the right
border of the frame only
Select colors
for the lines,
shadows and
background
color of the
frame
Places a line on the top
border of the frame only
Places a line on the bottom
border of the frame only
Select a shadow style
for the frame
Click on the down
arrow to select options
Inserting Columns and
Tabs into Frames
• To enter columns and tabs:
– Select Frame Modify Frame Layout to display the Modify Frame Layout
dialog box
– Click on the Col & Tabs tab
Select the type
of tab required
Select the Clear Tabs button to remove
all tabs from a frame
Click on the Set Tab
button to display
the tab marker on
the ruler
Enter the
location
of the tab
Text will be aligned
horizontally in a
partially filled frame
Select the number of
columns you want in
the frame
Determine the amount of
space between columns.
Inserts a line between the columns.
Choose a style and color for the lines
Using Reverse Text in a Frame
• To use reverse text in
a frame:
– Select Frame Modify
Frame Layout and select
the Lines tab
– Make sure that no options
are selected in the Around
Frame section
– Select black from the
Background color palette
and choose OK
– Double click inside the
frame and choose Text
Font
– Choose white from the
color palette and select
OK
– Enter the text required
Cancel all options
Select a
background
color
Select a
text color
Enter the text required
Inserting Other Objects into Frames
• To insert text into a frame:
– Click on the frame to display handles and borders
around the edges
– Double click inside the frame and begin typing
• To insert another document into a frame:
– Select the frame and choose File Open to display
the Open dialog box
– Select the file you wish to insert from the Files list
box and choose the Insert button
• To insert a table into a frame:
– Select the frame and choose Tools Tables to
display the Create Table dialog box
– Select the options required and choose OK
Importing Pictures
• To import a picture into a frame:
– Select File Import Picture to display the
Import Picture dialog box
– Select the file type required from the Type
of file drop down list
– Click on the picture file you wish to import
from the Files list box and select OK
To hide pictures in a document click this:
To show pictures in a document click this:
Note: Select Copy Image
to save the picture as part
of the document. If Copy
image is not selected,
remember to copy or move
the document to another
directory using the File
Management command in
the File menu
Sizing and Cropping Graphics
• Change the size of graphics:
– By dragging the frame around the
picture to enlarge or reduce it
– By selecting options from the
Graphics Scaling dialog box
– By sizing the picture so that
changes to the frame will not
affect it
– By moving a picture in a frame
• You can crop a picture by
removing part of it from
view so that only a section of it
appears in the document
Note: When you crop graphics, the whole picture remains in the
document even though only a section of the picture is visible. This
does not necessarily mean it takes up less disk space!
Selecting and Moving Multiple Frames
• To select and move multiple frames:
– Select the first frame you wish to move so
that handles and borders are displayed
– Press the SHIFT key and select the
next frame
– Keeping the SHIFT key depressed, select
any other frames you want to move until
they are all displayed with handles and
borders
– To move the frames, click on one of the
selected frames with the right
mouse button and drag the frames to
the new location
– Release the mouse button
Press SHIFT and click on
multiple frames to select them
TIP: If you have several frames layered one on top of the other it may be difficult
to select individual frames. Try pressing the CTRL key whilst clicking with the
left-hand mouse button until the frame you require is selected.
Bring to Front and Send to Back
• Change the order of layered frames by moving them to
the front or the back of the layer
Make sure the frame on the
top layer is transparent so
that text in the lower
frames is visible
Select Bring to Front
from the Frame menu or
click on the Bring frame
to front SmartIcon
Select Send to Back from
the Frame menu or click
on the Send frame to
back SmartIcon
TIP: Make the frames on the top layer transparent, rather than opaque,
otherwise text or pictures in the lower frames will be hidden!
Data Exchange
Advanced Ami Pro for OS/2
The Clipboard Concept
• The Clipboard is an area of memory in which items can
be stored
• Only one item at a time is stored on the Clipboard
• When you Cut or Copy a new item to the Clipboard, the
previous Clipboard contents are erased
DATA
The OS/2
Clipboard
DATA
Copying vs. Cutting Data
• Copying copies the selected item(s)
• Cutting moves the selected item(s)
Remember the Cut and Copy keyboard shortcuts
COPY CTRL+C
CUT CTRL+X
Pasting Data
• Copies the information contained within the
Clipboard to the location of the insertion
point within Ami Pro
NOTE: The program that you are pasting the data into must
understand the format of the information stored on the
Clipboard
NOTE: You may paste information contained within the
Clipboard as many times as you like and it will still remain
on the Clipboard!
Drag and Dropping to Move
(or Copy) Text or Data
• When you select text and/or graphics within Ami Pro,
the selected item(s) can be dragged to another part
of the document and then dropped to move the
selected item to a new location
NOTE: Depress the CTRL key to copy an item as opposed
to move it when using drag and drop
Copying or Moving Data from
One Ami Pro File to Another
• The use of the Clipboard make is easy to copy
or move selected data from one Ami Pro
document to another
What is Dynamic Data Exchange
(DDE)?
• You can share information across
applications using DDE (Dynamic Data
Exchange)
• The files used to create a link are known as
the server and the client
– The server is the file which stores the original
information
– The client is the file that stores a copy of the information
Creating a Link Between Two
Applications
• In order to create a successful DDE link, the
applications must be able to communicate
properly in order to ensure the information is
displayed correctly
• As such, you must have both the client and
server applications open when you are
working on the linked information
• Linked information must be edited in the
server application, i.e. the application in
which it was created
Automatic vs. Manual Updating
of DDE Links
• To update the information contained within a
DDE link
– Click on the Link Options command, under the Edit
drop menu, to open the Link Options dialog box
– Select the link you wish to update, and click on the
Update button
– The data will now be updated from the Client source file
Remember that both server and client applications
must both be open for DDE to work properly
Customization
Advanced Ami Pro for OS/2
Customizing Ami Pro
• You can customize certain
features in Ami Pro:
Now it looks
the way I want
it!
– Create your own SmartIcon sets
– Create your own SmartIcons
– Set defaults using the User Setup dialog
box
– Document viewing preferences
Customizing SmartIcons
• Customizing SmartIcon sets allows you to
have your most frequently used functions
immediately accessible from the screen with
a simple mouse click
• You can customize SmartIcons in the
following ways:
– Choose whether or not SmartIcons are displayed
– Choose which set of SmartIcons is displayed
– Choose where the SmartIcons are displayed on the
screen
– Choose the size of the SmartIcons
– Select the order of the SmartIcons
– Modify SmartIcon sets
Locating and Sizing SmartIcons
on the Screen
• From the Tools menu choose SmartIcons
• Click on the Position button to display the
drop down list
• Choose a position for the SmartIcons
• You can choose to display them at the top,
bottom, left, or right of the window
• You can also display a Floating Set, which
allows you to position the set anywhere on
the screen
Controlling the SmartIcon
Set Display Order
• You can use the SmartIcons dialog box to
rearrange the order of icons
– Position the mouse pointer over the icon you wish to
move
– Click and hold down the left mouse button
– Drag the icon to the new position
– Release the mouse button
• You may also:– Position a floating set of SmartIcons
– Choose the size of SmartIcons
– Adjust the size of a floating set of SmartIcons
Modifying the SmartIcon Sets
• From the Tools menu choose SmartIcons
– The SmartIcons dialog box is displayed
• Options include:
–
–
–
–
Add
Move
Group
Remove
Customizing the Ami Pro Interface
• From the View drop down menu, select View Preferences
– Select the Main or Clean Screen tab and customize the options
required
– Click OK
These options are available in
These options are available in the Main tab:
the Clean Screen tab:
Column guides
Pictures
Marks
Outline buttons
Table row/column headings
Horizontal scroll bar
Title bar
Menu
SmartIcons
Status bar
Vertical scroll bar
Horizontal scroll bar
Return icon
Margins in color
Tabs & returns
Notes
Table gridlines
Vertical ruler
Custom view
Creating SmartIcons
• Create new SmartIcons to run your own macros
• You can base your icon design on an existing
icon, or design one completely from scratch
• To create a SmartIcon:
– Select Tools SmartIcons to display
the SmartIcons dialog box
– Click on Edit Icon to display the Edit Icon dialog box
– Click on Create New Icon to display the Save as new
SmartIcon dialog box
– Type a name for the new icon
– Click on OK