Transcript Slide 1

McGraw-Hill/Irwin
Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Overview
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Building a network of contacts
Identifying appropriate jobs
Finding your employer
Preparing application documents
Handling the interview
Writing follow-up messages
Continuing job search activities
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Building a Network of Contacts
Friends
Community
Executives
Network
Professors
Internship
Family
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Obtaining an Internship
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Network with people in your field.
Gain professional knowledge and experience.
Learn whether this is the career for you.
Increase your odds of post-graduation
employment.
• Build your résumé.
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Identifying Appropriate Jobs
• Analyze yourself.
– Education
– Personal Qualities
– Work Experience
– Special Qualifications
• Analyze outside factors.
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Finding Your Employer
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Career centers
Network of personal contacts
Classified advertisements
Online sources
Employment agencies
Personal search agents
Web page profiles
Prospecting
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Traditional Print Résumé
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Select the background facts.
Arrange the facts into groups.
Construct the headings.
Include contact information.
Include a statement of objective.
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Traditional Print Résumé
• Present the information.
– Work experience
– Education
– Personal information
– References
• Organize for strength.
– Reverse chronological order
– Functional/Skills
– Accomplishments/Achievements
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Traditional Print Résumé
• Write impersonally and consistently.
– No personal pronouns
– Action-oriented verbs
– Parallel lists
• Make the form attractive.
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Balance text and white space.
Choose a professional font.
Avoid margins that are too narrow or too wide.
Keep headings at 14 pt. and body text at 12 pt.
Use a maximum of two fonts.
Use high-quality paper.
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Traditional Print Résumé: Reverse
Chronological Format (1 of 3)
JERE BACON
7431 State Street
Eau Claire, WI 54702
[email protected], 715.598.9693
OBJECTIVE:
Summer 2011 internship in human resource management
EDUCATION:
Bachelor of Business Administration, May 2012
University of Wisconsin-Eau Claire
Major: Human Resource Management
Advanced Business Communication Certificate
GPA 3.0 (4.0 basis)
PRH Certification: December 2011
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Traditional Print Résumé: Reverse
Chronological Format (2 of 3)
Computer Skills:
Keyboarding at 90 wpm, Word, Outlook,
Excel, Oracle and Access, Publisher, Photoshop, Dreamweaver
Relevant Courses:
Business Writing, Human Resource Management, Compensation Theory and
Administration
EXPERIENCE
Administrative Assistant January 2010-present
Boatner King Insurance Company, Eau Claire, WI
 Write letters, emails, and emails
 Answer a multi-line phone
 Maintain the company Web site
 Process time sheets for payroll
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Traditional Print Résumé: Reverse
Chronological Format (3 of 3)
File Clerk, August 2008 – December 2009
Eau Claire County Courthouse, Eau Claire, WI
 Filed deeds, licenses, and other legal documents
 Maintained confidentiality
 Developed excellent team and interpersonal skills
Extracurricular Activities
 President: UW-Eau Claire Society for Human Resource Management
 Volunteer: Special Olympics spring track and field event
 Member: University of Wisconsin-Eau Claire marching band
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Scannable Print Résumé
• Include industry-specific keywords.
• Choose precise nouns over action verbs.
• Present in a scanner readable form.
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Scannable Print Résumé: Example
(1 of 2)
Megan Rosenbloom
3145 Sleep Hollow
New Bedford, MA 02746
954.301.4607
[email protected]
KEYWORDS: Office Manager, Office Support, Administrative Office
Assistant, Clerical Support, Outlook, Word, Excel, PowerPoint,
Access,Telephone Etiquette,Voice Message Systems, PIMs, Project
Management
EDUCATION
Bachelor of Science in Business Administration, May 2011
Eli Mason University, New Bedford, MA 02746
Emphasis: Management Minor: International Business
Major GPA: 3.3 (4.0 basis)
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Scannable Print Résumé: Example
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SPECIALIZED COURSES: Office management, business communication,
business law, human relations, human resources management, and
organizational behavior
EXPERIENCE
Office Clerk 2010-present
J. J. Webb, Inc. (wholesale grocers), New Bedford
Maintain inventory, supervise two clerks, report to purchasing manager all
shortage and late shipments.
INTERESTS
Professional Secretaries Association
North Side Voters League
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Digital Résumés
• Three formats
– Low end
• Lacks formatting
• Used primarily with text-based systems
• ASCII or text files
– Mid-level
• Retains most formatting
• Used when receiver requests and when you know the receivers’
systems will allow
• doc, rtf, or pdf files
– High end
• Extends capabilities
• Used when you want to showcase more material as well as include
graphics, sounds, and animation
• Html files
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Digital Résumé: Example
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The Reference Sheet
• Check with references before listing them.
• Get permission as well as complete contact
information.
• Plan the arrangement and ordering.
• Order references in a way that favors you.
• Make the reference sheet visually appealing.
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Reference Sheet: Example (1 of 2)
Megan Adami
Personal References Professor Rosemary Lenaghan (major professor)
University of Illinois at Springfield
Accounting Department
5250 Shepherd Road
Springfield, IL 62794-9256
Email: [email protected]
Phone: 217.786.2259
Kathleen M. Kubicek, Director (internship supervisor)
Terry Lenaghan Enterprises, Inc.
360 West Reynolds
Springfield, IL, 62702
Email: [email protected]
Phone: 217.841.2848, ext. 620
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Reference Sheet: Example (2 of 2)
Megan Adami
Personal References
Terrence Patrick, co-worker at
Prevention First, 217.568.5998
Matthew Gregory, life-long friend,
219.486.3396
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Writing the Print Cover Message
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Gain attention in the opening.
Select content.
Organize for conviction.
Drive for action in the close.
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Print Cover Message: Example (1 of 5)
Opening
[Sender’s Address]
[Date]
[Receiver’s Address]
Dear Mr. Guthrie:
Please consider me an applicant for the accountant position
advertised in today’s issue of the Post. My experience in
petroleum accounting, college degree in accounting, and
demonstrated ability to work with others qualify me for this
position.
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Print Cover Message: Example (2 of 5)
Body
With a background of three years as a part-time employee of
the State Comptroller of Public Accounting and the State
Auditor’s office, and with four years’ specialized training in the
College of Business Administration at State University, my
background is consistent with your requirements. As an auditor
in both the state departments mentioned above, I participated
in audits of the books of several oil firms and gained some
familiarity with petroleum accounting procedures, which
should increase my usefulness in future work of this type.
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Print Cover Message: Example (3 of 5)
Body continued
In my intensive coursework at the University, I studied
several phases of accounting (including petroleum,
fiduciary, cost, and systems as well as theory and auditing)
with the intention of obtaining a comprehensive and wellintegrated background for competent work in the
petroleum field. The attached résumé also notes the
additional courses with which I rounded out my training.
The sincerity of my study efforts is evidenced by the B.B.A.
degree with honors I was awarded this June.
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Print Cover Message: Example (4 of 5)
Body continued
With a view to the value of human relations in business, I
actively participated in organizations such as Sigma Nu
(social fraternity), intramural volleyball, Men’s Chorus, and
Alpha Kappa Psi (professional fraternity). Through these
associations I learned a lot about people and how to work
with them. I am confident that I could work effectively with
your accounting department staff.
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Print Cover Message: Example (5 of 5)
Closing
I ask that you review my qualifications and contact me
for an interview. You may contact me at 715.765-4321 or
[email protected]. Thank you for your consideration.
Sincerely,
[Your typed name]
enclosure
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What in this ad might you use in your
application?
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Communication channel
Email or fax
Nature of the business
Nature of the work
Writing/Computing
Education/Skills required
BA/BS in computer field or
equivalent experience
• Experience in Web
production or programming
• More information about
company
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Handling the Interview
• Investigate the
company.
• Make a good
appearance.
• Anticipate questions
and prepare answers.
• Put yourself at ease.
• Help control the
dialogue.
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Preparing Your Answers
• For Example: What are your weaknesses?
• Possible Strategies:
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Present a weakness that’s really a hidden strength.
Cite a corrected weakness.
Recall a lesson learned.
Reveal a lapsed skill.
Use an unrelated skill.
Cite an objective.
Try humor (be careful).
Repeat your qualifications.
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Writing Other Job Search Messages
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Thank-you message
Follow-up message
Job acceptance message
Job refusal message
Job resignation message
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Thank-You Message Example
Dear Ms. Munson:
Thank you for the opportunity to interview last Friday for the financial analyst
position. Your bank and the job opportunities we discussed continue to interest
me.
My finance major, internship, and immersion semester in Brazil have given me the
computer skills, hands-on experience, and interpersonal skills useful in your
domestic operations. My extensive travel and cultural knowledge of South America
will be valuable in your planned expansion there.
I’m looking forward to hearing from you soon. If you have any other questions,
please contact me at [email protected].
Zeke Smith
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Continuing Job Search Strategies
• Maintain your résumé
• Read job ads/
professional journals
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