Transcript Network Team Training Opening Session

Louisiana Scholarship Program
2013-2014 Participation Guide
Continuing Schools
Purpose
• The Purpose of this PowerPoint is to:
• Provide you insight on the overall process for accepting new
student applications and continuing current students
• Guide you through the timeline
• Provide you resources to get your answers quickly
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Process Overview
Timeline
Action
January 31st
Deadline for schools to submit Intent to
Participate for 2013-2014
February 1st – February 15th
Schools receive eligibility confirmation*
Week of February 11th
Student applications released; new and
continuing students may apply
March 15th
Deadline for students to apply
Week of April 8th
Students are matched with schools and schools
receive rosters
Week of April 15th
Awarded notifications are sent
*Eligibility confirmation means that your school is eligible to participate. It does not approve requested seats
or tuition and fees. Department staff is committed to working with your school throughout this process to
ensure the appropriate number of students are matched with your school.
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Student Application Process
• Student Applications for Residents Outside Orleans Parish
• Families can submit applications online or in person at a school site.
• This applies to both new and continuing students.
• Continuing Scholarship Students will only need to confirm their school choices for next year and
are guaranteed a seat
• Paper and online applications can be found at:
http://www.louisianabelieves.com/schools/louisiana-scholarship-program
• Online Application
• Families will enter their child’s name, Social Security Number, Date of Birth and Grade for 20132014
• The online system will try to retrieve that child’s information in the State database
– Students that cannot be found in the database will need to submit their application in person at a
school site.
• Families will visit their first choice school to confirm their child’s eligibility
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School Application Intake
• Schools will use the LEADS system to enter and confirm applications
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Your current User ID and password will allow you to access the apply page.
To reset your password visit https://password.doe.louisiana.gov/.
Make sure your pop up blockers are turned off.
The system works best on Internet Explorer
Detailed instructions are on the next slide
• Families submitting online applications
• These families will be instructed to come in to their first choice school site and verify
their eligibility
• Schools need only confirm eligibility documents and do not need to keep these on file.
• Families submitting paper applications
• Families can submit paper applications at any school site
• Schools will enter their application just like last year.
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Using LEADS
Step 1
Open Internet Explorer
• Enter the following web address in your browser and click
‘Enter’: https://leads3.doe.louisiana.gov/ptl
Step 2 Enter your User ID and Password. <Click enter or OK>
• LEADS Application Portal with a list of applications will be
displayed.
Step 3 Click on - SEE – Scholarships for Educ. Excellence.
• Scholarships for Educ. Excellence System is displayed.
• You will notice two rows of tabs below the header.
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Using LEADS (cont.)
Step 4 Click on ‘Student’ tab in the first row of tabs.
• The first tab ‘Apply’ on the second row is already selected and the screen is
displayed.
Step 5
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Student Record processing
Select 2013 from Beginning School Session Year drop-down-list.
Enter the Social Security Number of the student.
Click Submit.
Student data is displayed in 3 screens.
Click ‘Next’ to view Student Application data.
Review Student data on each screen and update as needed.
• If application was submitted online, this information will already be populated.
• Please enter student application information for paper submissions
• Click Next to continue to next page.
• On the last page, eligibility confirmation for income, residency and age is listed.
• Review eligibility documentation presented by Student (parent) and click the
appropriate radio button.
• Click ‘Save’ to submit application
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Verifying Eligiblity
• Eligibility verification is the exact same as last year
• Continuing scholarship students are automatically eligible and do not need to provide
additional documentation.
• There are three items that need to be verified
• Income
• Residency
• Age of Student
• You DO NOT need to copy verification information or maintain this
documentation in your files. This information will be collected by the
school at the time of student enrollment.
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Verifying Income
• Below is a list of Federal Assistance Programs. If the parent/guardian participate
in any one of these programs, they meet the income requirement of the program.
• Louisiana Purchase Card
• SNAP Benefits
• Social Security Benefits
• Eligibility is established by the parent or guardian producing documentation
showing that they participate in one of these programs.
• The Department will try to use the Federal Database to match these incomes with the
student applications. Therefore, sometimes you may see that the radio button for the
student is marked “eligible”. In those cases, you do not have to verify it again with the
family.
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Verifying Income
• If the parent/guardian does not participate in a Federal Assistance
program, they will need to provide proof of income for every member of
their household. This can consist of any one of the following:
• Federal Tax Return
• W-2s from all employers for the period ended December 31, 2012
• Unemployment compensation statement for the period ended December 31,
2012
• 1099s and/or statements from banks or other institutions showing interest
earnings for the period ended December 31, 2012
• Alimony as shown in court decree or agreement
• Social Security benefits statement for the period ended December 31, 2012
• Pension statements for the period ended December 31, 2012
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Verifying Income
• The family will indicate their household size in the application. Using the documents
provided by the family, ensure their income does not exceed 250% of the federal poverty
level (see below).
• When you have verified the family income is less than the maximum amount, you may check the box
in the DOE online portal (LEADS) that asks to verify the income.
• If not, the family is not eligible to participate in the 2013-2014 scholarship program.
Persons in Family/Household
Yearly Income
Monthly Income
Bi-Weekly Income
Weekly Income
1
$28,725.0
$2,393.75
$1,104.81
$552.40
2
$38,775.0
$3,231.25
$1,491.35
$745.67
3
$48,825.0
$4,068.75
$1,877.88
$938.94
4
$58,875.0
$4,906.25
$2,264.42
$1,132.21
5
$68,925.0
$5,743.75
$2,650.96
$1,325.48
6
$78,975.0
$6,581.25
$3,037.50
$1,518.75
7
$89,025.0
$7,418.75
$3,424.04
$1,712.02
8
$99,075.0
$8,256.25
$3,810.58
$1,905.29
$10,050.0
$837.50
$386.54
$193.27
Add this amount for each
additional person
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Verifying Residency
• Only Louisiana residents are eligible for the program. When you receive an
application, please verify the family’s residency by viewing any one of the
following and making sure it matches the student address on the application:
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Rental lease or mortgage statement
Homestead Exemption notice for calendar year 2012
Property tax notice for calendar year 2012
Electricity/Gas bill
Telephone bill
Cable or internet service bill
Sewage/water bill
• When you have verified the residency information matches the address on the application
in the student section, you may check the box in the DOE online portal (LEADS) that asks
“Residency verified?”
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Verifying Age
• Please verify that the student is eligible for grades K-12
• If the student’s Date of Birth listed on the application is after September 30, 2008,
then he or she is not eligible.
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Provide a Receipt
• The last page of the application will serve as a receipt for the parent or guardian
of the scholarship applicant. Feel free to print them out and keep them for both the
paper applicants and online applicants.
• Please ensure that all applicants are given a receipt.
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Helpful Resources
• Louisiana Scholarship Program Homepage:
http://www.louisianabelieves.com/schools/louisiana-scholarship-program
• To contact the Louisiana Department of Education
Call: 1-877-453-2721
Message: https://www.louisianabelieves.com/resources/ask-ldoe
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