Transcript Document

Online Room Sign Up
(RSU) Tutorial
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RSU process:
All eligible returning residents who received a
priority sign up time and access code.
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Room Sign Up
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April 11, 2005 through April 13,
2005
By priority times
Roommates sign up together
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8:00a.m. – 6:00 p.m.
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This tutorial is designed to walk you
through the Room Sign Up process.
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Step 1: Logging in
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1) Make sure you are logging in during your assigned
priority time slot.
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2) Enter your University ID Number.
123456789
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3) Enter your access code.
123456789
9874
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4) Click on the ‘Submit’ button.
123456789
9874
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5) Sessions are 20 minutes. You can login as many
times as necessary as long as you logout of the process
and have not completed the selection of the room.
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6) If you have already selected a room or someone has
selected you as a roommate, you will not be allowed to
login. You will see the message below.
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Review: logging in
•Make sure you login after your designated
time slot starts.
•Enter your University ID Number.
•Enter your Room Sign Up access code.
•Click the ‘Submit’ button.
•20 minute time limit per session.
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Step 2: Selecting your
roommate(s)
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1) If you wish to sign up without a roommate, simply
click on the ‘Continue’ button to proceed.
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2) The application will prompt you to make sure that
you do not want to select a roommate. Click on ‘OK’ to
continue or ‘Cancel’ to return to the previous screen.
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3) To select one to nine roommates, enter their access
code(s). When you are finished entering their codes,
click on the ‘Continue’ button.
8452
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4) Confirm your roommate selection. If this is correct
and you understand the message, click on the ‘OK’
button. If the roommate is not correct, click on the
‘Cancel’ button.
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Roommate Selection
•If you select two roommates, the application will only
display rooms that will accommodate three students.
This would be triple rooms, suites, or shared bath rooms.
•If you select 9 roommates, the application will display
the 10 person single room suites at Hedrick Summit
and Rieber Vista. These are the only rooms that will
accommodate 10 students as roommates.
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5) After confirming your roommate choice, the person
will be added to your roommate basket.
RESIDENTIAL PLAZAS
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6) To remove a roommate from your basket, simply
click on the ‘Delete’ button.
RESIDENTIAL PLAZAS
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Roommate Rules
•Roommates must be eligible to return to Housing.
•Roommates must be of same gender.
•Roommates must have a valid access code.
•Roommates must not be in someone else’s basket or
logged in to the system themselves.
•Maximum of 10 people (yourself and 9 roommates)
per basket.
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Review: Roommates
•Enter roommate access codes to add them
to your basket.
•Delete roommates from your basket using
the ‘Delete’ button.
•Remember roommate rules.
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Step 3: Selecting your
room
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1) Click on a building name to search for available
rooms. We will use two different examples, a Sproul
Room and a Rieber Vista room.
RESIDENTIAL PLAZAS
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2) The legend on the left side displays the lifestyle
preferences from the application. If a student is in a room
that you select, preferences that match your selections will
appear under their name.
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3) Select the type and location of rooms you would like
to see within your building choice, by using the drop
down menus. Click on the ‘Refresh List’ button.
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4) After you’ve made your selections, you will be
shown three columns listing the rooms available.
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5) If you are signing up alone, you may want to select
from the ‘Rooms Partially Empty’ column. Rooms left
partially empty, will be consolidated.
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Rooms Partially Filled
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If there are five or more partially filled rooms and you
are signing up alone, you will only be able to select one
of the rooms listed
This was added based on student feedback last year as
it assists with consolidation and allows empty rooms for
roommates
6) If you are signing up with a roommate(s), you may
want to select from column one or two depending on
the number of persons in your basket.
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7) The suite in the third column is being viewed by
another student. You may periodically click on the
‘Refresh List’ button, in order to monitor the status.
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8) The student viewing suite 300 did not select it. After
clicking on the ‘Refresh List’ button, the room is
available for you to select.
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9) If you sign up alone in an empty room or if you sign
up with a roommate(s) but do not fill the room, you will
see the message below. Click on the ‘OK’ button to
agree or the ‘Cancel’ button to select another room.
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10) You are now shown the building and room number
that you have selected. If you do not wish to have this
room, click on one of the ‘No’ buttons and you will return
to one of the previous screens.
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Review: Room Selection
•Choose which building you’d like to see.
•Enter your room type/location selection criteria.
•Review the available rooms.
•Check which rooms might be available soon.
•Click on an available room to select it.
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Step 4: Confirming your
choice and confirmation
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1) Click on the ‘View Room Layout’ button to view the
floor layout for this room. (Remember to watch your
time so that you do not lose this room.)
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2) The layout of the floor will be displayed in a pop up
window. Close the window when finished.
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3) If you selected a partially filled room, the occupant
and preferences would be displayed to assist you in
selecting a roommate. Use the legend on the left to
determine the matching preferences.
Mike Bear
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4) If you don’t want the room, click one of the buttons to
return to the building or room selection screens.
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5) If you’d like to continue with this room selection,
click the ‘Yes’ button.
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6) While you are considering a room, no one else
will be able to select it for three minutes.
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7) Review your room choice information.
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8) For suites and rooms with shared baths, you will
need to select a room for you and your roommate(s).
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9) The blue person/figure in a room, indicates that a
student has already signed up for that room. If you move
your mouse over the figure, the student’s name will appear.
John Bruin
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10) If you do not agree to the terms, you will not
continue and will receive an error message.
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11) Click on the box under Room Notes to indicate
you have read and understood the terms.
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12) Click on the ‘Yes’ Button.
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Review: Room Notes
•This room has been designated as a disabled-accessible room. The
University reserves the right to move non-disabled students to a similar
room type within the same facility should this room be required for a
disabled student.
•This room has been designated a hearing impaired-accessible room.
The University reserves the right to move non-hearing impaired
students to a similar room type within the same facility should this
room be required for a disabled student.
•Please be aware that the University reserves the right to reassign
you to a similar room type within the same facility in order to
consolidate available spaces. If re-assignment is necessary, you will
be notified in writing.
•Theme room confirmation will be displayed.
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13) You will receive the following message, click on the
‘OK’ button.
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14) Your room selection confirmation will be displayed.
Your housing due date is May 11, 2005 at 5:00 pm.
[email protected]
[email protected]
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15) If you’d like to give us your feedback regarding the
on-line process, a link will be provided for your
comments.
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16) You will be able to enter open ended comments
about the process. We appreciate your feedback,
which will assist us in future enhancements.
[email protected]
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Review: Room Confirmation
•Verify you’ve selected the room you want.
•View floor plan, if desired.
•Use the application preference legend.
•Review room notes.
•Proceed to final confirmation screen.
•Follow instructions in confirmation email.
•To pay and print your offer on-line, return
to this web site April 20, 2005 – May 11,
2005 by 5:00 p.m.
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You have completed the tutorial.
Housing and Hospitality
Services would like to thank you
for returning to University
Housing!