Transcript accountability.leeschools.net

2011-2012 Winter
Algebra 1
End-of-Course
TRAINING MATERIALS
Training Materials
• These materials cover information from the Winter 2011–
2012 End-of-Course Test Administration Manual.
Available online at:
www.FLAssessments.com/WinterEOC
www.FLAssessments.com links are redirects for materials posted to
www.PearsonAccess.com/fl.
2
Glossary of Terms
• PearsonAccess – www.pearsonaccess.com/fl
 A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
 Correct test administration must be selected each time you log in.
 Requires a username and password.
 Links to support materials:
www.FLAssessments.com/WinterEOC
www.FLAssessments.com/AdditionalResources
 PearsonAccess will timeout after 14 minutes of inactivity.
3
Glossary of Terms
• PearsonAccess Training Center
 Accessed from the Training Center tab on PearsonAccess Home page.
 Provides an opportunity to
 Practice PearsonAccess tasks
 Manage the Infrastructure Trial in preparation for testing
 Requires a username and password.
4
Glossary of Terms
• Proctor Caching is the process of loading or “caching” test content
locally on a computer at the school level.
 Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
 Proctor Caching software is provided by Pearson.
 Reduces test delays due to network congestion.
 Provides students with a more seamless testing experience.
 Required for all FCAT/FCAT 2.0/EOC computer-based testing
in Florida.
5
Glossary of Terms
• TestNav 6.9 (TestNav)
 Platform for Florida’s high-stakes computer-based statewide
assessments.
 Software application installed either on a file server or on each
computer that will be used for testing.
Note: This is the URL
used for operational
testing; it is different
from the URL used for
the Infrastructure Trial.
6
Glossary of Terms
• TestHear
 Platform used to deliver accommodated forms (e.g., large print, zoom, color
contrast, screen reader, assistive devices) for Florida’s high-stakes computerbased statewide assessments.
 Software application installed on each computer that will be used to test
students who require computer-based accommodations. NOTE: FLDOE will
notify districts when the updated TestHear software is ready (available
11/18).
 TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running Windows
(e.g., via Boot Camp). TestHear will not work on Mac OS X 10.4 or on Macs that
cannot also run Windows.
7
Glossary of Terms
• ePAT
 Electronic Practice Assessment Tool
 Provides students an opportunity to practice using the computerbased platform prior to testing.
 Available for download at www.FLAssessments.com/ePATs.
 Download ePAT launcher separately from test content.
 Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
 Scripts and instructions for downloading ePATs are under the
Resources tab.
8
Pearson Support and
PearsonAccess
• Contact Pearson Support
 Phone Number: 1-877-847-3043
 E-mail: [email protected]
• Appendix C provides the following information:
 PearsonAccess
User Accounts
• FDOE distributed instructions for setting up user accounts to
district assessment coordinators.
Browser requirements
Logging in for the first time
Resetting passwords
 Training Center
Test Setup Exercise
9
Winter 2011-2012 EOC
Test Administration Schedule
December Testing Window
December 5-16, 2011
Algebra 1 EOC Assessment
160 minutes*
* Any student not finished by the end of the allotted time may continue working; however,
testing must be completed within the same school day.
• Districts have selected one of the above administration windows to administer the test.
For security purposes, testing at a school should be completed within one week, if
possible; however, up to two consecutive weeks will be allowed to accommodate
computer-based testing needs. Districts may schedule one or more sessions per day,
depending on school-level circumstances.
• Since the testing window allows for multiple sessions to be scheduled throughout the
week, it is also possible to reassign absent students to an existing session scheduled later
in the week rather than creating separate make-up sessions.
Any deviation from this schedule requires written approval from the FDOE prior to
implementation.
10
Manual
• One manual (Winter EOC Manual) is provided for this
administration. Instructions for computer-based (CBT), paperbased (PBT), and accommodated forms administrations are all
included in this manual.
11
What’s New for Winter EOC
• The four-function calculators distributed by the FDOE, formerly
referred to as “FCAT calculators,” are now called “approved fourfunction calculators” and are the only hand-held calculators that can
be used for this administration (except for approved calculators for
students with visual impairments).
• Students are now required to sign/agree to a pledge that states that
they will not “give or receive unauthorized help” and they
acknowledge that such help is cheating.
• Beginning with this administration, paper-based large print and oneitem-per-page (OIPP) versions will no longer be available for
computer-based tests. Large print and OIPP will be provided in
computer-based test format only.
• Test administrators must maintain an accurate seating chart for each
group of students testing in the same room.
12
What’s New for Winter EOC
• In addition to the Florida EOC Administration and Security Agreement,
test administrators are now required to sign a Test Administrator
Prohibited Activities Agreement indicating that they understand
prohibited activities during test administration and possible
consequences of inappropriate behavior (Appendix E).
• Districts must make arrangements to test Florida Virtual School (FLVS)
Full-Time public school students, as well as other virtual program
students, per Section 1002.45(6)b, Florida Statutes (F.S.).
• For this administration, hardcopy reference sheets will be provided for
ALL students, not just for students with a paper-based accommodation.
13
What’s New for Winter EOC
• Accommodated computer-based test forms (large print,
color contrast, zoom, screen reader, assistive devices)
will be accessed using TestHear software. Instructions
are in the Winter EOC Manual.
• Beginning with this administration, the Florida ComputerBased Testing Work Folders have graph paper printed on
the back cover.
• Transcription of paper-based forms into computer-based
forms is not needed for this administration. The paperbased forms are now scannable and can be submitted to
Pearson for scoring.
14
Reminders for Winter EOC
See the Winter EOC manual for more details on all reminders.
For paper-based and computer-based administrations:
• Inappropriate actions by school or district personnel before, during, or after test
administration may result in consequences including test invalidations and/or loss of
teaching certification.
• Students may not have any electronic or recording devices at their desks, in their
pockets, or anywhere they can reach them during testing, even if the devices are
turned off or the students do not use them.
• If a student begins a test and leaves campus without finishing, he or she will NOT be
allowed to complete that test.
• Forms and materials for test administration can be found at
www.FLAssessments.com/WinterEOC.
• Manuals must be provided to itinerant teachers in time for them to prepare, and
itinerant teachers must be included in test administrator training.
• School assessment coordinators and test administrators must maintain certain required
administration information, as directed by the district assessment coordinator.
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CBT: Reminders for Winter EOC
For computer-based testing only:
• Test Administrator user accounts are available in
PearsonAccess. The district assessment coordinator has
received instructions for creating/assigning these
accounts.
• Students are required to participate in a practice test
(ePAT) using the appropriate script provided in the
manual.
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Algebra 1 EOC:
Students to be Tested
• The following students will participate in the Winter 2011-2012
Algebra 1 EOC Assessment administration:
 All students who will complete one of the following courses at the end
of semester 1, or who have completed one of the following courses
since the Spring 2011 administration:
o
o
o
o
o
Algebra 1 – 1200310
Algebra 1 Honors – 1200320
Algebra 1-B – 1200380
Pre-AICE Mathematics 1 – 1209810
IB Middle Years Program/Algebra 1 Honors – 1200390
17
Algebra 1 EOC:
Students to be Tested
• The following students are eligible to participate in the
Winter 2011-2012 Algebra 1 EOC Assessment administration:
 Students who entered 9th grade and completed Algebra 1 course
work in the 2010-11 school year but have not yet taken the
assessment to be averaged as 30% of their course grade
 Students who entered 9th grade and participated in the Algebra 1
EOC Assessment in the 2010-11 school year who are in grade
forgiveness programs and wish to improve their course grade
 Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
• For additional questions about students to be tested, contact
the Bureau of Curriculum and Instruction.
18
Students to be Tested:
Virtual School Program Students
Students enrolled full-time in one of the following virtual school programs and who meet
the requirements for students to be tested for this administration will need to be
accommodated for testing in the district in which they reside.
Virtual Program/School
District/School Number
State Level
FLVS Full-Time
71/0300 (Middle School) or 71/0400 (High School)
Florida Virtual Academy
50/7079
District Level
District Virtual Instruction Program (VIP)
District Number/7001 or 7023
District Franchise of FLVS
District Number/7004
Virtual Charter Schools
District Number/Charter School Number
Students enrolled in FLVS Full-Time (71/0300 or 71/0400) will test in the district in which they
reside. Districts will be contacted by FLVS staff to make arrangements to test these students.
19
Students to be Tested:
Virtual School Program Students
• Students who receive part-time instruction from a virtual program
and are enrolled in a brick-and-mortar district public school or the
district home education program should be coded with the
district/school numbers for their organization of enrollment to ensure
they are reported to the correct schools. These students should not
be confused with full-time virtual program students.
• Private school students who receive part-time instruction from a
virtual program do not participate in statewide assessments unless
they are part of a school choice scholarship program, such as the
McKay Scholarship Program.
• See pages 138-140 of the EOC manual for more information about
setting up these students in computer-based sessions.
20
Algebra 1 EOC:
Students to be Tested
See Winter EOC Manual for more information about
students to be tested, including:
•
Students Confined to Custodial or Residential Institutions
•
Home Education Program Students
•
McKay Scholarship Program Students
•
Florida Tax Credit (FTC) Scholarship Program Students
•
English Language Learners
•
Students with Disabilities
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Accommodations
• Must be documented on the student IEP or Section 504 plans
• Administration Accommodations




Flexible
Flexible
Flexible
Flexible
Presentation
Responding
Setting
Scheduling
• Paper-based Accommodations*
 Regular Print
 Braille
• Computer-based Accommodations





Large Print
Color Contrast
Zoom
Screen Reader
Assistive Devices
* If additional materials are needed, the district assessment
coordinator must place an additional order in PearsonAccess.
22
Accommodations
•
Appendix A of the Winter EOC manual has been expanded to include paper-based and
TestHear accommodations. See the index below.
General Information
Test Accommodations
Page 148
Computer-Based Accommodations for Students With Disabilities
Pages 149-150
Paper-Based Accommodations for Students With Disabilities
Page 150
Administration Accommodations for Students With Disabilities
Pages 151-154
Unique Accommodations
Page 154
Administration Accommodations for English Language Learners (ELLs)
Pages 154-155
TestHear (Accommodated CBT Forms)
TestHear Functionality
Pages 156-165
Script for Administering the Accommodated Practice Test (TestHear ePAT) for Algebra 1
Pages 166-175
Script for Administering Accommodated Computer-Based Algebra 1 EOC
Pages 176-187
Regular Print Paper-Based Accommodation
Script for Administering the Paper-Based Algebra 1 EOC Assessment
Pages 188-196
Script for Gridding a Non-Preidentified Student Grid Sheet
Pages 197-198
Script for Verifying a Preidentified Label
Pages 199-200
Special Documents (Braille Only)
Special Documents Test Administration
Page 201
Special Documents Test Administrator Responsibilities Before and During Testing
Pages 202-204
23
CBT: Materials Needed for Testing
For computer-based testing:
• Student Authorization Tickets (secure materials)




Session/Test/Location
Student Name/Date of Birth/Student ID (partial)
Student Signature Line
URL/Login ID/Test Code (password)
• Students need a pencil or pen to sign their tickets.
• If the Last Name, First Name, or ID number is incorrect, the student must
not use the ticket.
• The ID number will show the last five digits of the Florida Student Number
OR the last four digits of the Social Security Number and an X.
• If the Date of Birth is the only incorrect field, the student may use the ticket
and the birthdate can be updated after testing with the student database
manager.
24
Samples Of Printed
Student Authorization Tickets
Detail View/Single Ticket
Grid View/6 Tickets
List View/3 Tickets
25
CBT: Materials Needed for Testing
• Session Roster can be used to record or verify most of
the required administration information.
• Use the Form/Form Group Type field to confirm the
correct form has been assigned to each student.
26
CBT: Materials Needed for
Testing
• Test Group Codes
 Provided by district/school assessment coordinator
 Unique four-digit number
 Identifies a group of students tested together
• Florida Computer-Based Testing Work Folders
 A piece of yellow 11x17 paper folded in half that students
use to work Mathematics problems. The last page of the
folder (back cover) is printed with graph paper.
 Used work folders are secure materials.
27
Test Code & Test Group Code
Test Code
Test Group Code
A six-digit code created by PearsonAccess and
printed on Student Authorization Tickets and
Session Rosters. The Login ID and the test
code are required to log in to TestNav.
A unique four-digit number used to identify
groups of students tested together, which is
created by district assessment coordinators or
by school assessment coordinators. This is
entered after the Welcome screen in TestNav
and before students see the first question.
28
CBT: Materials Needed for
Testing
• Reference Sheets
 The computer-based Algebra 1 EOC has a pop-up window that includes the
Algebra 1 End-of-Course and Geometry End-of-Course Assessments Reference
Sheet.
 Schools are provided paper copies of reference sheets for paper-based and
computer-based testers. These are packaged in packs of ten and shipped with
test materials.
29
Required Administration Information
 Students assigned to your room (Student Name and Student ID)
 Attendance Information
 P=Present, A=Absent, W=Withdrawn, P/I=Present but Invalidated
 Accommodations provided
 For ESE/504 students: 1-FP = Flexible Presentation; 1-FR = Flexible
Responding; 1-FSC = Flexible Scheduling; 1-FSE = Flexible Setting; 1-AD =
Assistive Devices
 For ELL students: 2-FSC = Flexible Scheduling; 2-FSE = Flexible Setting;
2-AHL = Assistance in Heritage Language; 2-ADI = Approved Dictionary
 Test Group Code
 Signatures of test administrator and school assessment coordinator and
dates for when secure materials (e.g., used Work Folders, Student
Authorization Tickets, Session Rosters, used Reference Sheets) are
received and returned
 (PBT Only) Unique security number of the test and answer book
assigned to each student
30
Proctors
When testing a large group of students, proctors MUST be
assigned to the room to assist the test administrator.
1-25 students
Test Administrator*
26-50 students
Test Administrator and
1 Proctor
51-75 students
Test Administrator and
2 Proctors
*It is recommended that a proctor be assigned to a room with 25 or
fewer students whenever possible.
31
Communicate Testing Policies to
Students
Prior to testing, make sure students understand the
following policies:
• Electronic Devices Policy: If students are found with ANY
electronic device during testing, their tests will be invalidated.
Define electronic devices for students and ensure they are aware
they cannot access their devices until testing is completely finished.
• Leaving Campus: If students leave campus before completing the
test (for lunch, an appointment, illness, etc.), they WILL NOT be
allowed to complete the test.
• Student Pledge: Students will be asked to agree to a pledge
stating that they will not give or receive unauthorized help during
the test. If students are caught cheating or irregular answer
patterns are detected during scoring, their tests will be invalidated.
32
Missing Materials and
Test Irregularities/Security Breaches
• Test administrators should report any test irregularities
(e.g., disruptive students, loss of Internet connectivity)
and possible security breaches to the school assessment
coordinator immediately.
• If a secure document, such as a test and answer book, a
Student Authorization Ticket, a used Work Folder, a used
reference sheet, or a Session Roster, is not found or a
test irregularity or security breach is identified, the
school assessment coordinator must contact the district
assessment coordinator.
• Missing Materials form and Test Irregularities/Security
Breaches form can be found online at
www.FLAssessments.com/WinterEOC.
33
Test Invalidation
Policies and Procedures
• Purpose of test invalidation is to identify when the validity of
test results has been compromised.
• A test administrator should discuss any situation involving
possible invalidation with the school assessment coordinator
and the situation should be investigated before a final
invalidation decision is made.
• A test MUST be invalidated if either of the following
circumstances occurs:
 A student has an electronic device during testing.
 A student is cheating during testing.
34
Test Invalidation
Policies and Procedures
A test MAY be invalidated if any of the following
circumstances occur:
1. A student becomes ill and is unable to finish, OR a student is not allowed the
correct amount of time.
2. A student was given an accommodation not allowed on the Algebra 1 EOC.
3. A student was given an accommodation not on the student’s IEP, Section 504
plan, or ELL plan.
4. A student was not provided an allowable accommodation listed on the
student’s IEP, Section 504 plan, or ELL plan.
5. An error occurs in test administration or procedures that could compromise
the validity of the test results (e.g., students had access to an unauthorized
visual aid that gave an unfair advantage).
6. A student is disruptive during testing.
35
Security Log
• Schools are required to maintain an accurate Security
Log for each testing room.
• Anyone who enters a room for the purpose of monitoring
a test MUST sign the log for that testing room,
regardless of how much time he/she spends monitoring
a testing room.
• A perforated Security Log can be found in the manual.
• Blank Security Log can also be found at
www.FLAssessments.com/WinterEOC.
36
Sample Security Log
37
Seating Chart
• Test administrators are required to maintain an accurate seating
chart for each testing room.
• Seating charts must include the following:










Room name/number
Student names
Each student’s location in the room during testing
Direction students are facing
Date
Starting time
Test administrator name
Names of proctors (if applicable)
Test group code
For CBT only: Session name in PearsonAccess
• Seating charts must be returned to the school assessment
coordinator after testing.
• If students using extra time are moved to a new location to complete
the test, a new seating chart must be created for this location.
38
CBT: Practice Test (ePAT)
• All students MUST participate in a practice test prior
to taking a computer-based assessment.
 Recommend completing at least two weeks prior to
administration.
 TestHear ePATs are also available for students to practice
accommodated CBT forms.
 Provide students with URL so they can practice on their
own: www.FLAssessments.com/ePAT.
39
CBT: Practice Test (ePAT)
• About the ePAT
 Familiarizes students with
Item types
Reference Sheet
Online tools
Process of responding to items on the computer
 Practice test items are not intended to replicate the
difficulty of the items on the test.
 Work Folders will not be provided for practice tests.
Instruct students to bring their own scratch paper and
pencils/pens.
40
CBT: TestNav Online Tools
Tool Name
Icon
Pointer
Eliminate Choice
Highlighter Tool
Eraser Tool
Help Tool
Calculator Tool
Straightedge Tool
Exhibit Tool
TestHear provides the same tools with slightly different icons. See
Appendix A for more information about TestHear functionality and
tools.
41
Paper-Based Tests
The following slides relate to the administration of
paper-based tests (regular print or braille), which are
only offered as accommodations for the Algebra 1 EOC
Assessment.
Each slide contains an icon of a pencil and a test to
indicate that the information pertains to paper-based
tests only.
42
Reminders for Winter EOC
For paper-based testing only:
• You will receive a PreID label for each paper-based test being administered. Affix
the label to the correct test for that student.
 If a label is affixed to the wrong book, it CANNOT be used by another student. Do not remove
the label. Return it with other NOT TO BE SCORED materials and grid the PreID information
on a replacement test and answer book.
 The following categories must be correct on a label in order for it to be used: Student Name,
Student ID Number, District Number, and School Number.
• School assessment coordinators and test administrators must track security
numbers of secure test documents.
• Test administrators and school assessment coordinators must refer to the Special
Documents section in Appendix A of the manual for braille responsibilities. District
assessment coordinators should refer to the District Assessment Coordinator
Responsibilities After Testing section.
• A bill of lading will be presented to the district assessment coordinator by delivery
drivers when arriving for pickup of test materials.
• Pre-populated Administration Record/Security Checklists are provided in
PearsonAccess.
43
Materials Needed for Testing
• Test Documents
 Winter Algebra 1 EOC Assessment Next Generation Sunshine
State Standards Test and Answer Book
 Reference Sheets – packaged in packs of ten and shipped
with test materials
• Calculators
44
Sample Student Grid Sheet
45
Security Numbers
• Used to account for each test and answer book
• Consists of a nine-digit number followed by a check digit
• Packing list will indicate the number ranges assigned to
each school, and written documentation of the number
ranges must be maintained at all times during
distribution and return of books.
• Pre-populated Administration Record/Security Checklists
are provided in PearsonAccess.
• Test administrator should maintain a list of all secure
materials assigned to him or her, including any additional
materials assigned throughout the administration.
• See page 11 of the manual if a document becomes
soiled.
46
DNS and UNDO Bubbles
• Located in the SCHOOL USE ONLY box on the student
grid sheet.
• If a DNS bubble has been gridded by mistake, erase the
DNS bubble and grid the UNDO bubble. Package the
document with other TO BE SCORED materials.
47
DNS and UNDO Bubbles
The DNS bubble MUST be gridded if any of the following
circumstances occur:
1.
2.
3.
The document is defective and USED.
A student name, student ID number, district number, OR school
number is INCORRECT on a label affixed to a USED document.
A student label has been placed over another student label on a USED
document.
Under the following circumstances, it is NOT necessary to grid the DNS
bubble if the document has been packaged properly for return with all
other NOT TO BE SCORED materials:
1.
2.
3.
4.
The preidentified document belongs to a student who has withdrawn
before testing begins.
The preidentified document belongs to a student who was absent during
the entire testing window.
The document is defective and UNUSED.
The preidentified information is incorrect and the document is UNUSED.
48
Student Demographic
Information
• Student grid sheet captures student demographic
information.
 A document is preidentified if it has a student label affixed.
• Blank student grid sheets (non-preidentified) must be
gridded using a No. 2 pencil.
 Only school personnel may grid the following: Primary Exceptionality,
Section 504, ESE/504 Accommodation Types, ELL Accommodation
Types, and ELL
 School personnel or students may grid the following: Student Name,
District/School Number, Social Security Number or Florida Student
Number, Date of Birth, Student Grade Level, Gender, Ethnicity, and Race
 Incomplete grid sheets will result in delayed score reporting for those
students
• For more information about specific demographic fields,
see pages 66-68 of the 2011-2012 Winter EOC Manual.
49
Sample Preidentified (PreID)
Student Label
• Four elements must be correct on PreID labels: student
name, student ID number, district number, and school
number.
• If the student name, ID number, district number, OR
school number is INCORRECT on a label, a replacement
non-preidentified test and answer book MUST be
gridded.
50
Student Information Box
On the back of the paper-based test and answer book, complete the
Student information box to indicate whether the student is taking the
Algebra 1 EOC Assessment for the first time and whether the student is
currently enrolled in, was previously enrolled in, or has never been
enrolled in one of the courses in the Course List box.
51
Test Administrator: After Testing
Steps for Returning Paper Test
Materials
Organize your paper-based materials according to the list below:
• TO BE SCORED – Cover sheet and documents
• NOT TO BE SCORED – Cover sheet and documents (includes
unused documents and documents with the DNS bubble
gridded)
• Test administration manuals, security log, required
administration information, seating chart, used and unused
work folders, and used and unused Reference Sheets
52
School Assessment Coordinator: After Testing
Prepare Test Materials for Return
Mispackaged materials will delay reporting of student results.
1. Verify that all distributed secure materials have been returned. Notify your district
assessment coordinator immediately if any secure materials are missing.
2. Check for and remove any stray reference sheets from the test and answer books.
3. Make copies of the records of required administration information.
4. Make copies of all Security Logs and seating charts and file the copies.
5. If a test has been invalidated, verify that the DNS bubble has been gridded and
that the document is placed with TO BE SCORED materials.
Verify that the DNS bubble has been gridded on a defective document and that
the document is placed with NOT TO BE SCORED materials.
Verify that no DNS bubble has been gridded by mistake. If it has, verify that the
DNS bubble has been erased and the UNDO bubble has been gridded and place
the document with TO BE SCORED materials.
6. Use the cover sheets to separate test materials for return.
53
School Assessment Coordinator: After Testing
Document Count Forms
1. Verify that all documents from make-up sessions are included.
2. Do not copy blank count forms; however, once the count
forms are completed, you may copy them for your records.
3. Place each completed form on top of the first stack of
corresponding TO BE SCORED test and answer books.
54
School Assessment Coordinator: After Testing
Document Count Forms
55
School Assessment Coordinator: After Testing
Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Complete all fields on the paper band.
56
School Assessment Coordinator: After Testing
Package Materials for Return
•
•
•
•
TO BE SCORED Test and Answer Books – Red-labeled boxes
NOT TO BE SCORED Materials – Yellow-labeled boxes
All Special Documents Materials (if applicable) – White-labeled
boxes
District Assessment Coordinator ONLY box
57
TO BE SCORED Test and Answer
Books Packaging Diagram
58
Special Documents
Packaging Diagram
59
Test Administrator
Before, During, and After
Testing
(CBT and Accommodations)
60
Test Administrator: Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
EOC Administration and Security Agreement and the Test
Administrator Prohibited Activities Agreement.
 Establish an appropriate setting and remove or cover any
unauthorized visual aids.
 Prepare necessary forms to collect required administration
information.
 Prepare Security Log(s) to be used in testing room.
 Make copies of the Do Not Disturb sign and Electronic Devices sign to
post prior to testing.
 Prepare a seating chart to be used in your testing room.
61
Test Administrator: Before Testing
Checklist
 Assemble all materials.
 Ensure that students understand the electronic devices policy (see
scripts).
 Become familiar with accommodations specified on students’ IEPs or
Section 504 plans.
 Obtain your test group codes.
 CBT: Ensure that you are familiar with how to open TestNav or
TestHear to the login screen with the correct URL for each student
computer prior to testing (see instructions in operational scripts).
62
Test Administrator: Before Testing
CBT: Conduct Practice Test (ePAT)
• ALL students MUST complete an ePAT to learn how to use the computerbased system.
 Even students who participated in a previous computer-based test
MUST complete the appropriate ePAT(s) prior to this administration.
 Students who will take an accommodated computer-based forms must
take the corresponding TestHear ePAT.
• Ensure that the following items have been downloaded to each computer
that will be used for a practice test.
 For TestNav: the ePAT Launcher and appropriate test content (Algebra
1 EOC).
 For TestHear: the accommodated ePAT, which includes the launcher
and the test content.
• ePAT scripts provided in the Winter EOC Manual and under the Resources
tab at www.FLAssessments.com/ePATs.
63
Test Administrator: Before Testing
CBT: Prepare Testing Room
• Ensure that all software applications, including Internet browsers, are
closed on all student workstations.
• Start TestNav or TestHear, type in the correct URL, and open each student
workstation to the student login screen.
• Ensure that you have a way to contact the technology coordinator or
school coordinator during testing without leaving the room unattended.
• Test Sessions have a unique six-digit test code (password) that will be
printed on the Student Authorization Tickets and Session Roster.
 Test Code (password) is used to access the test.
 Test Group Code (4-digits) is used to identify groups of students tested
together.
64
Test Administrator: During Testing
Checklist
 Maintain record of required administration information
and seating chart.
 Ensure that proctors and anyone who enters a testing
room for the purpose of monitoring the test sign the
Security Log.
 Administer the test according to the directions in the
appropriate administration script and read the SAY
boxes verbatim to students.
65
Test Administrator: During Testing
Scripts
Method of
Delivery
Computer
Paper
Scenario
Students will test using regular CBT
forms via TestNav (may require
administration accommodations, such
as flexible scheduling, flexible setting,
etc.)
Students will test using accommodated
CBT forms via TestHear (e.g., zoom,
large print, color contrast, screen
reader, assistive devices)
Students will test using regular print
paper-based materials (provided as
accommodations only)
Use scripts on pages
EOC Manual: pp. 33-42
EOC Manual: pp. 176-187
EOC Manual: pp. 188-196
Students require braille test materials as Braille Scripts and Notes
an accommodation
EOC Manual: pp. 201-204
66
Test Administrator: During Testing
CBT: Accommodations
• Use the Form/Form Group Type column in the Session Roster
to confirm the accommodated form assigned to the student.
Form Name in
PearsonAccess
Lrg Prt
Zoom
Col Con
Scr Rdr
Lrg Prt + Col Con
Lrg Prt + Scr Rdr
Lrg Prt + Col Con + Scr Rdr
Zoom + Col Con
Zoom + Scr Rdr
Zoom + Col Con + Scr Rdr
Col Con + Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
67
Test Administrator: During Testing
CBT: Accommodations
The following codes should be used by test administrators to record
accommodations actually used by each student during the test
administration. This information is later recorded in PearsonAccess by the
school assessment coordinator.
• For ESE/504 students:
 1-FP = Flexible Presentation
 1-FR = Flexible Responding
 1-FSC = Flexible Scheduling
 1-FSE = Flexible Setting
 1-AD = Assistive Devices
• For ELL students:
 2-FSC = Flexible Scheduling
 2-FSE = Flexible Setting
 2-AHL = Assistance in Heritage Language
 2-ADI = Approved Dictionary
68
Test Administrator: During Testing
Supervise Test Administration
• During testing, ensure that students:
 Clear the area around their workstations or desks of all materials except
for the appropriate test materials
 Do not have books, notes, extra scratch paper, or electronic devices of any
kind (except for approved calculators) during testing, even if they do not
use them
 Have signed or agreed to the student pledge
 Do not talk or make any disturbance
 Work independently
 Are recording their answers in the appropriate area
 Work in the correct test
 For CBT, check student name and test in the top left corner of the computer
screen.
 For PBT, check the document title at the top of the grid sheet.
69
Test Administrator: During Testing
Supervise Test Administration
• Test administrators MAY NOT:
 Talk with students about test items
 Help students with their answers
 Provide students with any information that would allow them to
infer the correct answer
 Discuss test items or answers with students even after testing has
been completed
 CBT only: Have any desktop-viewing programs or similar software
that would enable a test administrator to view test items and
student responses
Refer to the Test Administrator Prohibited Activities Agreement for a
list of activities that are prohibited before, during, and after testing.
70
Test Administrator: During Testing
CBT: Supervise Test Administration
• If a computer is disconnected from the test:
 Contact the technology coordinator to help diagnose
any technical issues
 Contact the school assessment coordinator to resume
student’s test in PearsonAccess
OR
 If you have a Test Administrator account in
PearsonAccess, you will be able to resume the student’s
test and assist the student with logging in again. Your
school assessment coordinator will train you on the
process for resuming students.
71
Test Administrator: After Testing
Checklist
 Verify that you have collected all required administration information,
including accommodations actually used by each student.
 Report any missing materials to your school assessment coordinator,
including the following as applicable:





Test and answer books
Student Authorization Tickets
Session Rosters
Work folders
Reference sheets
 Verify that Security Logs and seating charts were completed correctly.
 For PBT, inspect students’ answer documents for stray marks on the student
grid sheet and verify that the required information has been completed.
Remove stray reference sheets. Check to make sure DNS bubbles have not
been gridded by mistake.
 Organize materials and return to your school assessment coordinator.
 Complete the Test Administrator Comment Form at
www.FLAssessments.com/WinterEOC.
72
School Assessment
Coordinator
Before, During, and After
Testing
(CBT and Accommodations)
73
School Assessment Coordinator: Before Testing
Checklist

Read the test administration manual.

Become familiar with Test Administration Policies and Procedures and sign the

Train test administrators and proctors on all applicable content in the Winter
EOC Manual. Ensure that they, as well as all school administrators, sign the
EOC CBT Administration and Security Agreement. Test administrators must also
sign theTest Administrator Prohibited Activities Agreement.

Receive test materials from district assessment coordinator, inventory materials
within 24 hours of receipt, and report missing materials or request additional
materials.

Communicate the process for collecting required administration information to
test administrators.

Distribute test group codes to test administrators.
EOC CBT Administration and Security Agreement.
74
School Assessment Coordinator: Before Testing
Checklist

Make arrangements to test any special program students (e.g., district
virtual instruction programs, Home Education Program) who may be
testing at your school.

Assign proctors, as needed.

Ensure that appropriate test settings are available for all testing rooms.

For students who require accommodations at your school, discuss with test
administrators how accommodations will be provided.

CBT: Verify student information and create test sessions in PearsonAccess.

CBT: Distribute Session Rosters and Student Authorization Tickets on the
day of testing.

Complete Computer-Based Assessments Certification district readiness
activities, as directed by your district assessment coordinator.
75
School Assessment Coordinator: Before Testing
CBT: District Readiness Activities
•
Complete Computer-Based Assessments Certification.
 All schools who will participate in the EOC computer-based
assessments must complete the survey in the tool.
 The tool is available at: https://app1.fldoe.org/CBT/CertificationTool/
•
The instructions are posted to
www.FLAssessments.com/CertificationGuide.
•
District-level submission is due two weeks prior to the first
day of the computer-based testing window in the district.
Districts will establish school survey deadlines.
76
School Assessment Coordinator: Before Testing
Receive Test Materials
•
The first school box is a white box with a red stripe.
•
Work folders and reference sheets are shipped with the
Winter EOC Manuals.
•
Inventory the contents of your boxes within 24 hours of
receipt and report any missing materials immediately.
•
See pp. 45-46 of the Winter EOC Manual for a list of
materials included in school boxes and special
document boxes.
77
School Assessment Coordinator: Before Testing
Training
Train Test Administrators and Proctors
• Must be trained on all applicable content in the Winter EOC
Manual.
• (If applicable) returning paper-based materials.
• CBT: Monitoring test sessions and resuming students in
PearsonAccess
 School coordinators will resume students as needed and may require test
administrators to contact them during testing to request this authorization.
 Test administrators may resume students if PearsonAccess accounts have
been created by the district.
78
School Assessment Coordinator: Before Testing
CBT: Training
Train Test Administrators and Proctors (for CBT)
• Securing a student’s computer if a student leaves the room and
will resume testing
Recommended
 Long breaks: student must exit the TestNav system by clicking the X or the
red circle in the top corner and then clicking Yes, exit the test
 Student will not be able to continue testing until he/she is authorized to resume
testing in PearsonAccess.
 Short breaks: visual block (e.g., a file folder) must be applied to obscure the
computer screen or monitor turned off
• Accessing student comment forms after testing
(www.FLAssessments.com/EOCStudentCommentForm).
79
School Assessment Coordinator: Before Testing
CBT: Training
• Test administrators are instructed to contact you in the following
circumstances:
 A student has not participated in a practice test session.
 A student has trouble logging in the first time.
 A student cannot see the shading on the Test Group Code screen.
 A test administrator does not have a Student Authorization Ticket for a student.
 A Student Name or Student ID is not correct (e.g., misspelled) on the Student
Authorization Ticket.
 A student is in the wrong test or the wrong accommodated form.
 A student refuses to agree to the student pledge.
 A test administrator is concerned that a student is unable (e.g., too ill) to finish the test.
 A student Exits the test to finish later and needs to be resumed.
 A student has not completed the test at the end of the allotted time and will need
additional time to continue working.
Provide instructions for test administrators to handle these
circumstances.
80
School Assessment Coordinator: Before Testing
CBT: PearsonAccess
Filters and Search Fields in PearsonAccess
• Any column with this button
can be filtered.
 To filter data, click the symbol and enter the filter criteria.
 The column will be filtered according to the search term.
• Clicking on the column heading also allows you to sort the data in
descending or ascending order. Once the data is sorted, an up or
down arrow appears after the column heading.
81
School Assessment Coordinator: Before Testing
CBT: PearsonAccess
• Manage Student Information
 PreID upload occurs during the designated PreID window.
 District or school users may add students using the Create New
Student wizard when the PreID window is closed.
• Ensure Correct Test Administration is Assigned
 When assigning students to the Winter EOC test (through PreID
or the New Student Wizard), ensure students are assigned either
the December form or the January form, based on when your
district is administering the test. If the wrong form is assigned,
the student will not be able to test.
82
School Assessment Coordinator: Before Testing
CBT: PearsonAccess
• Access Session Roster
 Session rosters are created in PearsonAccess for each test
session.
 Test sessions must be created in PearsonAccess (districts have
the option to create test sessions in PreID).
 Students must be assigned to a test session.
 Test sessions can be modified at any time.
• Verify the accuracy of Student Name and Student ID
number on the Session Roster.
83
School Assessment Coordinator: Before Testing
CBT: PearsonAccess
Create Test Sessions
• Three ways of organizing test sessions
1. By Test Group – only includes students in a particular group (e.g.,
class, testing room) who will be testing together
Advantage: PearsonAccess can be used to manage the testing
groups, and session rosters will include only one group of students
testing together. PearsonAccess can also be used to distinguish
between students taking regular computer-based form (Main) and the
accommodated forms.
Disadvantage: will require setup and management of more sessions
2. By Test Day – includes all students in a school to be tested in a
subject on a particular day
Advantage: greater security because a session can be started and
stopped on the same day
Disadvantage: requires coordination of testing groups at the school
84
School Assessment Coordinator: Before Testing
CBT: PearsonAccess
Create Test Sessions
(continued)
3. By Test Administration – includes all students scheduled to be
tested in a subject during the entire test administration
Advantage: limits setup and management to one session and
additional make-up sessions do not need to be created
Disadvantage: test sessions are open and active during the entire
testing window, which may present a security concern; greater
coordination of testing groups at schools; and may be cumbersome
to locate and manage specific students
85
School Assessment Coordinator: Before Testing
CBT: PearsonAccess
Create a New Test Session
1. Log in to PearsonAccess, select Winter 2011-12 Algebra 1
EOC administration.
2. Go to Test Management>Manage Test Sessions.
3. Click New Session to go to the New Test Sessions screen.
86
School Assessment Coordinator: Before Testing
CBT: PearsonAccess
Create a New Test Session (continued)
4. Enter the session details:





Session Name (50-character limit)
School
Test to be Administered (December Algebra 1 or January Algebra 1)
Default Form Group Type (Main or appropriate accommodated form)
Scheduled Start Date (used for planning purposes – a test session will
not start until you click START on the Session Details screen)
87
School Assessment Coordinator: Before Testing
CBT: PearsonAccess
Create a New Test Session (continued)
5. Add students to test sessions by:
• Class (View By: Classes)
• Individual Student (View By: Students)
6. Select the check box for each class or student to be added to
a session.
7. Click Save.
8. Return to the newly created test session or to the Manage
Test Sessions screen.
9. Maintain a list of all test sessions. Ensure technology
coordinator cached test content for all sessions and Proctor
Caching is running for sessions prior to the first day of testing.
88
School Assessment Coordinator: Before Testing
CBT: PearsonAccess
View and Verify Student Data
The Student Name and Student ID Number must
be correct in PearsonAccess.
• Confirm all students are in test sessions (p. 52).
• View and verify student data (p. 53).
89
School Assessment Coordinator: Before Testing
CBT: Scenario/Action Required
Scenario
Action Required
Student Name or Student ID Number is
incorrect
See Delete a Student (p. 54) then Add a Student (pp. 5557).
Other student information is incorrect
besides Student Name or Student ID
See Manage Other Student Information (pp. 62-63) and
Update Student Information (pp. 77-78).
Error in Student Name after first 11
characters of the first name or after the
first 12 characters of the last name
Use the incorrect profile for testing, then update the fields
after testing with the school or district student information
database manager.
Student not included in PreID upload,
student is new to school, or student
transfers from another school or district
See Add a Student (pp. 55-57). (For a student transfer, do
not attempt to change the student’s enrollment in
PearsonAccess.)
New test needs to be added or changed for
an existing student, or incorrect test format
is assigned (e.g., changing paper to online)
See To change the tests assigned to a student (pp. 62-63).
(Note: changing a test to paper in PearsonAccess will not
automatically order materials or print a PreID label.)
Student not participating in the
administration
Remove from any test sessions. No further action required.
90
School Assessment Coordinator: Before Testing
CBT: PearsonAccess
TASK
DESCRIPTION
EOC MANUAL
PAGES
View an Existing Test Session
Check the session details and verify that students are
assigned to the correct session.
Add, Move, or Remove Students
Manage student session assignments
58-59
Manage Class Information
Classes can be used to manage students in
PearsonAccess.
60-61
Manage Other Student
Information
Some student data may be changed in PearsonAccess.
62-63
Technology Coordinator
Proctor Cache Test Items
Proctor Caching is required for efficient test delivery.
Provide technology coordinators with a list of all test
sessions for school.
98-125
Print Student Authorization
Tickets, Seal Codes, and Session
Rosters
Each student needs a Student Authorization Ticket in
order to log in to the test session, and each test
administrator needs a Session Roster.
65-66
Distribute Student Authorization
Tickets and Session Rosters to
Test Administrators
Student Authorization Tickets and Session Rosters are
secure and should only be distributed on the day the
assessment will be administered.
65-66
(optional)
58
91
School Assessment Coordinator: Before Testing
CBT: Assigning Accommodated Forms
Creating an Accommodated Test Session (instructions in
the Winter EOC Manual):
• If your school will set up test sessions by test group, all students
requiring accommodated computer-based test forms (including
assistive devices) will need to be in a separate session and in a
separate testing room from students who are using nonaccommodated CBT forms. (Separate sessions/rooms are required
because the students require different scripts.)
• If your school will set up test sessions by test day or by test
administration, it is not necessary to create a separate session for
students who require accommodated CBT forms. Follow the
instructions for assigning an accommodated form for each student.
92
School Assessment Coordinator: Before Testing
CBT: Assigning Accommodated Forms
Assigning an Accommodated Form
(instructions in the Winter
EOC Manual) Click “Specify” or “Override” on the Session Details screen to assign
a specific form to a student.
Form Name in PearsonAccess
Accommodations Offered
Lrg Prt
Zoom
Col Con
Scr Rdr
Lrg Prt + Col Con
Lrg Prt + Scr Rdr
Lrg Prt + Col Con + Scr Rdr
Zoom + Col Con
Zoom + Scr Rdr
Zoom + Col Con + Scr Rdr
Col Con + Scr Rdr
Assistive Devices
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
93
School Assessment Coordinator: During Testing
Checklist
 CBT: Ensure the test sessions have been started in
PearsonAccess.
 Provide test administrators with additional test materials, as
necessary.
 Monitor each testing room to ensure that test administration
and test security policies and procedures are followed,
seating charts and Security Logs are properly completed,
and required administration information is collected.
 Be available during testing to answer questions from test
administrators.
 CBT: In PearsonAccess, monitor session status and resume
students’ tests, if necessary.
 Arrange for and supervise make-up administrations.
94
School Assessment Coordinator: During Testing
CBT: PearsonAccess
Test Session Management Tasks During Testing
DESCRIPTION
MANUAL
PAGE(S)
Start test sessions
A session must be started in PearsonAccess
before students can begin the test.
73
Monitor session details
Keep track of each student’s testing status
in PearsonAccess.
73-74
Resume students’ tests
If a student exits the test (intentionally or
unintentionally) and will finish later.
74-76
TASK
Note: NEVER submit a student’s answers or mark a student’s test complete
because of a technical issue without first receiving directions from FDOE or
Pearson. Only mark a student’s test complete if the test is ready to be
submitted for scoring.
95
School Assessment Coordinator: After Testing
Checklist
 Verify that all distributed secure materials have been returned. Report
any missing materials to your district assessment coordinator and
conduct the necessary investigation.
 Make copies of all collected required administration information, seating
charts, and Security Logs and file the copies.
 CBT: In PearsonAccess, stop test sessions and invalidate student tests, if
necessary.
 CBT: In PearsonAccess, record accommodations actually used by
students.
 Organize materials and return them to your district assessment
coordinator.
 CBT: Complete the EOC School Assessment Coordinator Comment
Form.
96
School Assessment Coordinator: After Testing
CBT: PearsonAccess
Test Session Management Tasks After Testing
TASK
DESCRIPTION
MANUAL
PAGE(S)
Mark a student’s test
“complete”
Mark a student’s test complete if a student
exits the test and will not resume the same
test.
91-92
Stop test sessions
A test session cannot be stopped until all
students are in “Completed” or “Marked
Complete” status or until “Ready” students
have been removed.
92
Invalidate tests
Any tests that should not be scored must be
invalidated.
92-93
Record
accommodations
All accommodations used by students must
be recorded in PearsonAccess.
93
97
School Assessment Coordinator: After Testing
CBT: Record Accommodations
• Instructions provided in the Winter EOC Manual.
• Must be completed by 4:00 PM EDT Friday of the week
the student tested.
• Test administrators recorded the accommodations codes
for the accommodations actually used on the record of
required administration information.
• Accommodations are associated with the test and not
with the student. They must be recorded for each test
taken by the student.
98
Technology Coordinator
Before, During, and After
Testing
All instructions for the Technology Coordinator apply
to computer-based test administrations only.
99
Technology Coordinator: Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the EOC
CBT Administration and Security Agreement.
 Ensure all workstations meet the minimum requirements, including
screen resolutions set to 1024 x 768.
 Confirm TestNav 6.9 software has been installed (file share or local
install) on all computers to be used for testing.
 Confirm TestHear software has been installed (local install only) on all
computers to be used by students requiring accommodated CBT forms.
(Update: TestHear software will be updated 11/18 and will
need to be reinstalled prior to the Winter EOC administration if
installed for Fall Retakes.)
 Ensure all student workstations have successfully loaded the
Infrastructure Trial (see Infrastructure Readiness Guide at
www.FLAssessments.com/AdditionalResources).
100
Technology Coordinator: Before Testing
Checklist
 Meet with the school assessment coordinator to discuss the administration
of the computer-based test and walk through the test administration.
 Discuss and implement plans for handling possible technical interruptions
during testing.
 Run the TestNav System Check to determine the amount of bandwidth
needed for testing.
 Evaluate the testing locations in the school to ensure availability of
sufficient electrical outlets and network jacks.
 Ensure you are aware of applications that must be disabled prior to testing
(e.g., screen savers, automated virus scan software, remote access
applications, and the Macintosh control strip).
 Computers used for test administration activities (i.e., PearsonAccess)
have the appropriate required version of a standard Internet browser
based on the operating system in use on the computer and the browser’s
pop-up blocker is disabled.
 School has a high-speed connection to the Internet AND the connection is
101
not over-allocated.
Technology Coordinator: Before Testing
Checklist
 If a firewall is used, appropriate destination/port/protocol combinations are
allowed through the firewall.
 Any proxy servers have been checked to ensure that the appropriate URLs
are not blocked.
 Internet content filters are configured to allow the specific IP addresses
required for administering computer-based testing.
 Proctor Caching computer(s) have been set up properly.
 A printer is available for printing the Student Authorization Tickets, seal
codes, and Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks exist.
 Confirm that student computers and the Proctor Caching computer have not
been updated with any additional software and will not be updated before
testing begins.
102
Technology Coordinator: Before Testing
Checklist
 Confirm that test content has been cached for all scheduled test sessions.
Test content is available one week prior to the test administration
window.
 Verify that the performance of your Internet connection is consistent with
expected levels of performance for computer-based testing.
 Alert your Internet Service Provider to your computer-based testing
window, and also confirm that no scheduled maintenance or outages are
planned during the entire window.
 Ensure no high bandwidth network activity other than computer-based
testing will be occurring during the testing window.
 If utilizing wireless network connections for computer-based testing:
• Ensure that all computers can effectively communicate with their access point
from the testing location.
• Ensure that all security measures have been properly enabled.
103
Technology Coordinator: Before Testing
Checklist
 Ensure that laptops are connected to AC power. If batteries must be
used, ensure that they are fully charged and have the capacity to last for
the entire test session.
 Ensure that each computer station is equipped with a keyboard and
mouse (or other pointing device).
 Disable instant messaging and email notification.
 Disable screen savers, power savers, and remote desktop.
 Disable or delay anti-virus, auto-scan and/or auto-update, system
restore utilities, Windows Security Firewall, web content filtering, or
other software that may impact CPU speed or scan/block information
transferred between the workstation and the servers.
 Alert your school to the dates and times for computer-based testing and
require students and teachers not testing to refrain from using any
streaming media or other high-bandwidth applications while students are
testing.
104
Technology Coordinator: Before Testing
Checklist
 Ensure student workstations and the user profiles and logins being
used for testing allow full permissions (read-/write-/modify-) to the
TestNav/Temp and TestNav/Logs directories.
 Ensure that the primary and secondary save locations are set for
student response files and that students have read-/write-access to
these locations.
 Ensure that test administrators are familiar with how to access
TestNav software from student workstations and how to access the
student comment forms (if shortcuts are provided).
 On each day of testing, confirm the Proctor Caching computer and
Proctor Caching software are turned on and remain running.
105
Technology Coordinator: Before Testing
Workstation Specifications
General Specifications (Windows/PC and Apple/Macintosh)
Each computer must meet or exceed the following General Specifications in addition to the
applicable Operating System Specifications below:
 500 MB available disk space
 1024x768 screen resolution
 Keyboard and mouse (or other pointing device)
 High-speed internet connection
Operating System Specifications
Windows/PC
Apple/Macintosh
Windows XP (Service
Pack 3)
 Pentium III 733
MHz processor
 512 MB RAM
Windows Vista (Service
Pack 1)
 Pentium III 1 GHz
processor
 1 GB RAM
Windows 7
 Pentium III 1 GHz
processor
 1 GB RAM
Mac OS X 10.4
G3, G4, G5 500 MHz
processor
512 MB RAM
Mac OS X 10.5
Intel, G4, G5 867 MHz
processor
512 MB RAM
Mac OS X 10.6
Intel processor
1 GB RAM
106
Technology Coordinator: Before Testing
Workstation Specifications
Additional Specifications for TestHear (Accommodated Forms)
• TestHear will operate on Windows PC workstations and on Macintosh workstations that have
Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will
not work on Mac OS X 10.4 or on Macs that cannot also run Windows.
• For students requiring the screen reader, the computer must be equipped with an audio card
and headphones.
• For an optimal student experience, any computer that takes a noticeably long
period of time (e.g., more than 10 seconds) to start and run applications,
even computers which meet the requirements, should not be used for highstakes computer-based testing, if possible.
• The testing platform does not permit access to other applications during
testing. This means that any applications that may automatically launch
during testing will interrupt the student’s testing session, logging the student
out of the test. Applications such as antivirus updates, power management
software (laptops), screen savers, and email with automatic message
notifications should be configured so they do not launch during test sessions.
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Technology Coordinator: Before Testing
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see the 15%
shading on the Test Group Code screen when they first log
in to the test.
• If students cannot see the shading, they must exit the test
and their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are
provided on pp. 131-132 (Winter EOC Manual). The steps
for changing contrast and brightness settings will vary
depending on the manufacturer and model of each
individual monitor.
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Technology Coordinator: Before Testing
Proctor Caching
• Instructions for installing Proctor Caching are provided in the
Winter EOC Manual.
• Computers used for Proctor Caching do not need to be server-class
machines but should meet the system requirements.

Proctor Caching can run on either a Windows or Mac operating
system, and each can support both Windows and Mac-based testing
workstations.
• Each testing computer must be configured to refer to a Proctor
Caching computer in order to obtain test content.


If more than one computer is being used for Proctor Caching, be sure
to specify the IP address of the correct Proctor Caching computer
during the TestNav installation process.
For example: if there are 80 computers that may be used for testing
and two Proctor Caching computers, 40 of the testing computers may
be configured to link to Proctor Caching computer A, and the
remaining 40 may link to Proctor Caching computer B.
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Technology Coordinator: Before Testing
Proctor Caching
• Proctor Caching Security
 Proctor Caching software stores a copy of the test content on the local
hard drive of the machine on which it runs.
 Test content transmitted and stored by the Proctor Caching computer is
in encrypted format.
 At no time does the Proctor Caching computer un-encrypt the test items.
 “Purge cache” function deletes all encrypted test content from the hard
drive of the Proctor Caching computer.
 FDOE and Pearson require that test content be purged at the end of each
administration window.
• Proctor Caching Computer Placement


Proctor caching can be implemented at either the lab- or the schoollevel.
Computer should be located as close as possible on the network to the
student workstations.
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Technology Coordinator: Before Testing
TestNav
• Installation instructions are provided in the Winter EOC Manual.
• Once TestNav has been properly installed and tested, it should
continue to be successful on student workstations through the test
administration, as long as no incompatible software updates are
made.
• Annual updates to TestNav may require re-installation of software.
(There are currently no updates to the software for 2011-2012. The
version of TestNav installed for 2010-2011 can be used for 2011-2012,
unless otherwise indicated by the FDOE.)
File Share vs. Local Install
• Two options for installing TestNav


File Share
Local Install
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Technology Coordinator: Before Testing
TestNav
Pros
Cons
File
Share
+ Single point of
installation and
configuration changes
+ Easier to implement in a
large-scale testing
environment
+ Centralized single
location for log files
- Adds a single potential point of failure
Local
+ Quicker launch time
- Increases installation time (Note:
+ Limits potential points of System automation tools, such as SMS
failure
[Windows] and Apple Remote Desktop
[Mac] can make local installs much
easier)
- Requires that configuration changes be
made on each machine
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Technology Coordinator: Before Testing
TestHear ePATs
• Students are required to participate in a practice test using
the ePAT with the same accommodations that will be
provided to them on the operational assessment.
• The accommodated ePATs must be downloaded and
installed on the computer workstation that will be used for
the practice test.
• TestHear will only operate on Windows PC workstations
and on Macintosh workstations that have Mac OS 10.5 or
later installed and are running Windows (e.g., via Boot
Camp). TestHear will not work on Mac OS 10.4 or on Macs
that cannot also run Windows.
• Instructions for installing and running TestHear ePATs are
provided in the Winter EOC Manual.
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Technology Coordinator: Before Testing
TestHear
• TestHear must be installed on all computers that will be used by
students requiring accommodated CBT forms (e.g., large print, zoom,
screen reader, color contrast, assistive devices).
• Instructions for downloading and installing TestHear are provided in
the Winter EOC Manual. A new version of TestHear must be
installed for this administration (available 11/18).
• TestHear ePATs will only operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed and
are running Windows (e.g., via Boot Camp). TestHear will not work on
Mac OS 10.4 or on Macs that cannot also run Windows.
• Local installation is required for TestHear.
• TestHear accommodated forms are larger than regular TestNav forms.
To help determine bandwidth requirements and to provide an
opportunity to practice loading TestHear forms, accommodated test
data has been added to the Testing Volume Calculator in the TestNav
System Check (www.FLAssessments.com/SystemCheck) and to the
Infrastructure Trial in the Training Center.
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Technology Coordinator: During Testing
Checklist
 Ensure Proctor Caching software is running on all Proctor
Caching computers.
• Turn on Proctor Caching software

Windows: go to Start>All Programs>Proctor Caching>Proctor_Caching

Mac: once Proctor Caching is initiated it will not have to be restarted
unless it has been manually stopped.
 Monitor each testing room to ensure that there are no technical
issues.
 Be available during testing to answer questions from test
administrators.
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Technology Coordinator: After Testing
Tasks
 Purge Test Content from the Proctor Caching Computer
 Complete Comment Form at
www.FLAssessments.com/WinterEOC. Please provide
feedback that will be meaningful to the FDOE and the test
contractor.
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QUESTIONS
• If you have questions, call or email any of our K-12
Administration team members:





Susie Lee, Director – 850-245-0785; [email protected]
Jenny Black – 850-245-9470; [email protected]
Tamika Brinson – 850-245-0786; [email protected]
Molly Hand – 850-245-9926; [email protected]
Kira Sullivan – 850-245-0784; [email protected]
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