Transcript Slide 1

www.coventry.gov.uk
SCHOOL WORKFORCE CENSUS
Alison York
SIMS Software Support Service
www.coventry.gov.uk
Outline of the Session
•Requirements for Autumn 2010
•Scope
•What’s collected
•Main Changes
•Qualifications
•Reminders
•Process
•Detailed Reports
•Summary Report
•COLLECT
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Requirements for Autumn 2010
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Collection Period
• Census Reference Date: 4 November 2010
• Collection period starts: 4 November 2010
o COLLECT opens for Coventry 12.00noon
• Collection period ends: 10 December 2010
o Schools need to have Submitted their file in COLLECT
by 19th November to allow HR to check and Approve
• This is no longer the same date as for School Census
• For leavers the date taken to be the Date of Leaving
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Date of Extraction
• The date Create and Validate is run
• This is likely to be some point in November
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Scope
In Scope
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Primary Schools
Secondary Schools
Maintained Nursery
Schools
Maintained Special
Schools
CTCs
Academies
Out of Scope
 Early Years Settings
 Independent Schools
 Non-Maintained Special
Schools
 Sixth Form Colleges
 PRUs
 Alternative Provision
 FE Establishments
 Service Children’s Education
Schools
 Miscellaneous Establishments
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Key features – who is in scope?
• Staff in regular service with current contract or service
agreement at Census Reference Date
(Teachers, Agency/Service Agreement Teachers, Teaching
Assistants, Other Support Staff)
• Staff who are no longer employed by the school/LA but
who were in regular service during the previous academic
year –
1 September 2009 to 31 August 2010
Regular service defined as those staff with contracts or
service agreements of one month (28 days) or more
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Key features – what will be collected?
School workforce
level data
Staff Details module
Contract/Service Agreement module
Absence module – school employed only
Curriculum module – school employed only
Qualification module
School level data
Count of vacant teacher posts
Staff information module
- Counts of occasional teachers
- Counts of 3rd party support staff
LA level data
Counts of educational psychologists
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Key features – what will be collected?
Snapshot data for staff
currently employed
Historical data
- Staff details module
- Staff details module and non-pay items in
contract/service agreement module for
- Contract/service
those who left between 1/9/09 and
agreement module
31/8/10
- Curriculum module for
- Non-pay items in contract/service
all teachers and TAs
agreement module for those whose
(school employed
contracts changed between 1/9/09 and
only)
31/8/10
- Qualification module
for teachers, and TAs - Absences that started or finished
between 1/9/09 and 31/8/10 for teachers
mainly working in
and TAs – both for current staff and those
maths and science
who have left (school employed only)
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Excluding Information
Eligible
• Workforce members and all their details can be excluded
from this Census by removing the tick from Eligible for
SWC in the Basic Details panel of Focus | Person | Staff.
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Excluding Information
Special Role
• A Staff contract can be excluded from the census by adding a
role of “Do Not Include in Statutory Returns” for the contract
in the Employment Details panel of Focus | Person | Staff.
• The other roles for the contract can be left in place but will be
excluded from this Census.
• Other contracts for this person will be included
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Main Changes
• One annual collection in the Autumn
• “Optional” data items for other support staff –
amended regulations to allow their collection
• Temporary teacher numbers should not be
submitted
• NI numbers – please make every effort to
provide but prefer to be left blank if don’t have
one
• Post and role of executive head introduced
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Main Changes
• Total pay – not required for teachers if pay scale,
regional pay spine and spine point provided
• Qualification verified no longer needs to be
provided (although this is still an Ofsted
requirement)
• Qualification codes – expanded guidance on how
to deal with other levels of qualifications
• Qualification subject codes – no change –
improved advice
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Subject
Code
JACS
codes
Code
Description
Q300
English Studies
Q310
English Language
Q320
English Literature
Q321
English Literature by period
Q322
English Literature by author
Q323
English Literature by topic
Q330
English as a second language
Q340
English Literature written as a second language
Q390
English studies not elsewhere classified
For a degree in English Language can return either:
Q300 English Studies (Subject Code) or
Q310 English Language (more detailed JACS Code)
Spreadsheet available on our Website under Downloads
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Main Changes – School Employed Staff
• Staff “acting up” in schools – preference is for
information on the acting up position
• Absence collected for previous academic year – defined
as 1/9/09 to 31/8/10
• Absent on census day no longer needs to be provided
• Date of arrival in school – required for staff who started
from 1/9/09 but don’t provide if not sure
• Vacancy subject for special schools – use “not
applicable” or “primary curriculum” not “SEN”
• Definition of temporarily filled post – as per 618g
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Main changes – school employed staff - cont
• Uses DOL for deciding which workforce member to include
where contract and service agreement information is not
included.
• Use of Employment Start date (DOA) for deciding which
workforce members to include where contract and service
agreement information is not included.
• There are changes to DfE validation rules.
• A DfE Summary report is now included.
• There are changes to the Detail reports.
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Some Reminders
• Post of Teaching Assistant – please use rather than Support
Staff
• Teacher Number – please provide, without this can’t match in
qualifications from the GTC
• Destination/origin to be provided for leavers/starters from Sept
2009
• For on-going absences leave end date blank
• For on-going sickness absences leave working days lost blank
• Curriculum hours: should be recorded to 2 decimal places
• Notes must be added to unresolved queries
• Carry out a Dry Run
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SWC Process
..\..\Capita SWC Docs\Autumn 2010\SWC 2010 - Application.ppt
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Demonstration of COLLECT test file