Transcript Slide 1

Society of Behavioral Medicine
Special Interest Group
Chair Orientation
2014
Orientation Purpose

Share key information about
 SBM Special Interest Group Program
 Special Interest Group Council
 Support/Available Resources for typical tasks
Chairs Encounter throughout their term
Agenda
SIG Program
 Organizational Structure
 Staff Roles and Responsibilities
 Chair Role
 Example Tasks and Procedures

SIG Program
The Society of Behavioral Medicine (SBM) is an
interdisciplinary organization of professionals
interested in the field of behavioral medicine. The
objective of the SBM's Special Interest Groups (SIG)
Program is to form and maintain forums for open and
frequent communication among professionals sharing
similar interests in the field. It is SBM's intent to
facilitate the creation and continuation of SIGs and, in
turn, the primary function of SIGs is to increase
interaction among professionals from various disciplines
around a particular topic of special interest to the
members of the Group.
Organizational Structure
MEMBERS
 BOARD
 COUNCILS/COMMITTEES
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 Special Interest Group Council
 SIG Council Chair – Claudio Nigg, PhD
• Special Interest Group Chairs/Co-Chairs
– Special Interest Group Members
Organizational Structure
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Support for SIGs and SIG Activities
 BOARD
• Developed SIG program so that members have an opportunity to find
colleagues with similar interest, and so that a portion of each SBM
membership payment goes toward SIG Budgets as allocated by the
new/renewing member
COUNCILS/COMMITTEES
 Program Committee
• Develops session proposal form and approves pre-conference, breakfast,
roundtable, and social sessions
 Scientific & Professional Liaison Committee
• Helps foster and support inter-organizational relationships
 Membership Council
• Works to ensure diverse scientific membership, come back to us campaign
and the Membership to Leadership session (formerly New Member Meet
and Greet)
 Education, Training & Career Development Council
• Collaborates with SIGs on career panels, mentoring sessions and oversees
the online Consultation program which features SIG members and leaders
as mentoring experts
Staff Roles & Responsibilities
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Act as liaison to SIG Council Chair and all SIG
Chairs/Co-chairs
Facilitate Conference Call scheduling, notices,
and disseminate minutes/materials
researches and provides background materials
and identifies new strategies for helping chairs
achieve goals and meet annual requirements
Listserv Administrator – handle all moderation,
subscriptions and maintenance of email lists
Resources
 SIG Manual
• http://www.sbm.org/UserFiles/file/SIGMANUALupdate08.30.12_v1.pdf
 SIG Listserv Terms and Conditions
• http://www.sbm.org/UserFiles/file/SpecialInterestGroupLis
tservTermsandConditions.pdf
 SIG Council Chair
• Claudio Nigg, PhD
 SBM Staff – SIG Council Liaison
• Ben Stumpf, MA
 SBM Bylaws
• http://www.sbm.org/about/bylaws
 SBM Repository - Forthcoming
Chair Role
Foster communication between SIG
members
 Help SIG meet annual group requirements
 Help nurture two-way communication
between SIG members and SIG Council
Chair, who in turn reports to SBM Board
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Annual SIG Requirements
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Every year SIGs must:
 Have a minimum of 10 members
 Engage only in activities compatible with the
aims, purposes, mission and practices of the
Society
 Attend >50% of SIG Council conference calls
and respond to emails in a timely manner
 Complete an Annual Report (staff can assist)
Typical Tasks and Related
Procedures
 Author Outlook Newsletter Articles (or facilitate
their creation with help of your SIG’s outlook liaison)
as requested
 Identify Annual Meeting session ideas and facilitate
their submission either through the Session Proposal
system or the Abstract Submission System
 Review SIG budget and Approve expense requests
 Hold Chair/Co-chair Elections as necessary and as
guided by SIG manual
 Submit SIG Annual Report by deadline (typically prior
to SBM Spring Board Meeting)
Typical Tasks and Related
Procedures Cont.
 Conduct Awards/Abstract Selection Processes
and ensure that review process involves at
least 2 reviewers in addition to SIG Chair
 Identify Expertise and Early Career SBM
Members for Policy Briefs in accordance with
CPEC and Health Policy Committee
procedures and as requested by
Committee/Council Members
 Identify and forward content for inclusion in
Weekly Digest Email
National Office
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Hours of Operation
 Monday – Friday, 8:00am to 5:00pm Central Time
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Contact Information
555 E. Wells Street, Suite 1100
Milwaukee, WI 53202
Phone: 414.918.3156
Fax: 414.276.3349
Email: [email protected]
www.sbm.org
Questions?
Thank You for Serving!