Corp PPT - Tally Solutions

Transcript Corp PPT - Tally Solutions

Tally.ERP 9 for APMC Agents

Sale and Post-Sale Module

Agenda

APMC Agent’s Business – An Overview

AGRICULTURAL PRODUCE MARKET COMMITTEE (APMC) AGENT’S SOLUTION ON TALLY.ERP 9 MODES OF OPERATION PURCHASE MANAGEMENT GRADING & STORAGE MANAGEMENT

Pure Commission Agent

OWN Trading Agent

Commission Trading Agent

Goods Receipt Note generation capturing inventory details

Tender allotment by APMC Yard

Purchase against tender allotment

Cost center management

Automatic ledger creation

Automatic purchase voucher with VAT

God names in all reports

Auto Consumption for excess / Account for shortage of bags in direct purchase from farmers

Auto consumption voucher

Adjust VAT rate as per operating module

Auto calculation of various fees, charges associated with stock items in vouchers

Manage grade/quality levels for produce

Allot grade levels

Set price of produce as per grade levels

Auto transactions for inventory management

Bag tracking of produce

Storage management SALES MANAGEMENT ACCOUNTS MANAGEMENT

Automatic sales voucher creation with / without VAT

Multi-purchase with single sales invoice

Multi-purchase with agent sales

Farmer reference list report

Adjust VAT rate as per operating module

Transaction wise labor charges / Hamali calculation

Bags tracking in sales

Auto creation of transactions capturing inventory effect

TDS, Income tax

VAT

Labor cost tracking

Credit management

Daily, Weekly, Monthly purchase sales report for APMC Yard

Product wise reports

Farmer wise reports

Period wise reports

Accounts payable

Accounts receivable

Store management

Advance payments to farmers

Farmers interest calculation

Project cost centers APMC YARD MIS REPORTS

APMC Dash Board

APMC Yard payable reports - Association fund wise - KATA wise - Market fund wise

APMC related MIS reports - Period wise goods receipt - Farmer wise goods receipt - Product wise goods - Period wise purchase - Farmer wise purchase - Product wise purchase - Period wise sales - Farmer wise sales - Product wise sales - APMC purchase sales - APMC tender allotment

APMC address books - Farmers address book - Customers address book

Structure of APMC Agents’ Operations

Purchase & Tender Management

APMC Agents’ Solution

Grading & Storage Management Sales Management

MIS Reports Accounts Management

Business Process Flow – Pure Commission Agent (PCA)

SALES PROCESS THROUGH PURE COMMISSION AGENT (PCA) Farmer goes to APMC Yard with produce Farmer contacts PCA PCA sanctions GRN to farmer, collects produce & takes sample produce to APMC authorities for grading APMC grades the produce, allots tender to PCA via bidding, fixes price of produce, and the buyer PCA purchases the produce against the alotted tender PCA sells the produce to buyer, either single purchase- single sale or multi-purchase single sale, as per the tender PCA makes the payment to farmers & receives payment from customer in stipulated time PCA submits mandatory reports to APMC, pays mandatory fees PCA sells the produce to a licensed OTA / CTA

Business Process Flow – OWN Trading Agent (OTA)

SALES PROCESS THROUGH OWN TRADING AGENT (OTA) Farmer goes to APMC Yard with produce Farmer contacts licensed OTA OTA buys produce from farmer directly OTA stores the produce OTA sells to the customers at a margin PCA sells the produce to a licensed OTA

Business Process Flow – Commission Trading Agent (CTA)

SALES PROCESS THROUGH COMMISSION TRADING AGENT (CTA) Farmer goes to APMC Yard with produce Farmer contacts licensed CTA CTA buys produce from farmer directly PCA sells the produce to a licensed CTA CTA sells to the customers at a commission

APMC Agent’s Business – Purchase & Tender Management

Purchase & Tender Management

APMC Agents’ Solution

MIS Reports Grading & Storage Management Accounts Management Sales Management

Primary Requirement – Purchase & Tender Management

Category / Module Purchase & Tender Management Major Requirement

Generating Goods Receipt Note

Explanation

Date, Farmer’s name, contact details, produce being purchased, VAT applicable/not applicable, number of bags, e-sugam status

Tender allotment by APMC Purchase against allotted tenders Purchase & tender reports

Date, Produce for which tender is allotted, Quality/grade of produce, Rate of purchase, Party to which tender is allotted, Tender number Voucher number, Update the inventory, Multiple purchase against a tender, Cost center, Party name, Produce details, Price, Other charges involved, VAT Reports to be submitted to APMC yard on daily, weekly & monthly basis, Purchase reports – filtered by farmers/ product/ period wise, Tender reports – filtered by farmers/ product/ period wise © Tally Solutions Pvt. Ltd. All Rights Reserved

Tally.ERP 9 Fitment – Purchase & Tender Management

SL No.

1 2 3 4 5 6 7 8 9 10 11 12

Requirement

Goods Receipt Note Cost center class Capture quality of produce Voucher class Details of seller Details of the bill Commission Hamali & other charges Variable input VAT GRN report – farmer / product / period wise Tender allotment Mandatory reports to APMC Yard

Part of Tally.ERP 9

Part of Solution

Yes Yes Yes Yes Yes Yes Yes Yes Yes

APMC Agent’s Business – Grading & Storage Management

Purchase & Tender Management

APMC Agents’ Solution

MIS Reports Grading & Storage Management Accounts Management Sales Management

Primary Requirement – Grading and Storage Management

Category / Module Grading and Storage Management Major Requirement Explanation

Grading of the produce by APMC Yard

The APMC Yard receives the sample from agent and grades the produce based on its quality. This is to ensure that the farmers gets the right price for the produce.

With the grading, the price of the produce is also fixed.

Pricing of the produce as per the grade allotted Storage in bags in APMC Yard / Godowns Update the inventory status

The farmer delivers the produce in the godowns taken up by agents in the yard. The stock in the godown needs to be tracked as the transactions involve sourcing produce from different farmers.

Agent needs to keep track of the inventories as there is a variety of buyer ranging from other agents to corporate customers.

Tally.ERP 9 Fitment – Grading and Storage Management

SL No.

1 2 3 4 5

Requirement

Levels of produce quality / grade Price set for different grades Stocking of bags in godowns Update the inventory status Cost center management

Part of Tally.ERP 9

Yes Yes

Part of Solution

APMC Agent’s Business – Sales Management

Purchase & Tender Management

APMC Agents’ Solution

Grading & Storage Management Sales Management

MIS Reports Accounts Management

Primary Requirement – Sales Management

Category / Module Sales Management Major Requirement

Inventory update

Explanation

The agents need to update the inventory status, which requires them to pass vouchers. This is automated in the module.

Multi-purchase single sale Miscellaneous charges associated with every transaction Commission / margin in the sale Statutory guidelines of sales

There are tenders which require multiple purchases from different farmers to cater to the need of one buyer. Such transactions can be carried out in one go.

There are a number of charges like hamali, market cess, commission, bardhan, weight fee, association fund etc. associated with a transaction. All these transactions need to be captured.

Depending on the nature of the agent, the amount of margin/ commission would vary.

Depending on the nature of produce, VAT needs to applied at different rates. This information needs to be captured.

Tally.ERP 9 Fitment – Sales Management

SL No.

1 2 3 4 5 6 7 8 9 10 11 12

Requirement

Multiple- purchase single sale VAT associated with produce Automatic creation of ledgers Hamali per bag Commission, market cess % Tracking of bags Association fund Bardhan Weight fee Auto consumption of excess bags Accounting for less number of bags Farmers reference list report © Tally Solutions Pvt. Ltd. All Rights Reserved

Part of Tally.ERP 9 Part of Solution

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

APMC Agent’s Business – Accounts Management

Purchase & Tender Management

APMC Agents’ Solution

Grading & Storage Management Sales Management

MIS Reports Accounts Management

Primary Requirement – Accounts Management

Category / Module Major Requirement Explanation Accounts Management

Statement of accounts Statutory compliance (VAT, CST) Product-wise, Farmer-wise, Period- wise account management Labor costs, other mandatory fees

Balance sheet, profit and loss statements in schedule VI format, trial balance are needed for the agent to track the profitability and expenses.

VAT, Input VAT, & Output VAT need to be tracked for compliance of statutory rules. Summary report is important to see monthly and annual status of tax related expenses.

In case of multi-product and multi-supplier/farmers the reports are desired by each category. The APMC Yard requires the agents to pay mandatory fees for every transaction, depending upon the nature of transaction.

Tally.ERP 9 Fitment – Accounts Management

SL No.

1 2 3 4 5 6 7 8 9 10 11 12

Requirement

Balance sheet – schedule VI Profit and loss statement – schedule VI Goods Return Note Multi-purchase single sale vouchers Stock summary report Tender allotment Labor cost tracking Outstanding receivable and payable Trial balance Advance payment to farmers Interest calculation Sales and purchase management © Tally Solutions Pvt. Ltd. All Rights Reserved

Part of Tally.ERP 9

Yes Yes Yes Yes Yes

Part of Solution

Yes Yes Yes Yes Yes Yes Yes

APMC Agent’s Business – MIS Reports

Purchase & Tender Management

APMC Agents’ Solution

Grading & Storage Management Sales Management

MIS Reports Accounts Management

Primary Requirement – MIS Reports

Category / Module MIS Reports Major Requirement

APMC Yard reports APMC Dash Board Product-wise reports Farmer-wise reports Period-wise reports APMC tender allotment APMC purchase sales APMC address book

Explanation

Every agent needs to submit some mandatory reports to the APMC Yard on a daily, weekly and monthly basis. This is to ensure that the purpose of creation of APMC Yard i.e. benefiting the farmers, is served.

A comprehensive summary for the agent to analyze the health of business is required. The report summarizes financial position, accounts details and lists the top supplier and customers.

The agents require all the goods receipt, purchase and sales report are to be made available product wise.

The agents require all the goods receipt, purchase and sales report are to be made available farmer wise.

The agents require all the goods receipt, purchase and sales report are to be made available period wise.

The consolidated list of all the tenders allotted over a period of time, and the supplier and customer involved is made available to the agents.

A list of all the purchases made and the sales done is available. The business involves multi-purchase & single sale scenarios. This helps in having a better understanding of the progress.

Farmers address book, customers address books are maintained.

Tally.ERP 9 Fitment – MIS Reports

SL No.

10 11 12 1 2 3 4 5 6 7 8 9

Requirement

APMC Dash Board APMC Yard payable reports – Association fund wise APMC Yard payable reports – KATA wise APMC Yard payable reports – Market fund wise Period wise goods receipt report Farmer wise goods receipt report Product wise goods report Period wise purchase report Farmer wise purchase report Product wise purchase report Period wise sales report Farmer wise sales report © Tally Solutions Pvt. Ltd. All Rights Reserved

Part of Tally.ERP 9 Part of Solution

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Tally.ERP 9 Fitment – MIS Reports

SL No.

13 14 15 16 17

Requirement

Product wise sales report APMC purchase sales APMC tender allotment APMC farmers address book APMC customers address book

Part of Tally.ERP 9 Part of Solution

Contd..

Thank You

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Corp PPT - Tally Solutions

Transcript Corp PPT - Tally Solutions

Tally.ERP 9 for APMC Agents

Sale and Post-Sale Module

Agenda

APMC Agent’s Business – An Overview

Structure of APMC Agents’ Operations

APMC Agents’ Solution

Business Process Flow – Pure Commission Agent (PCA)

Business Process Flow – OWN Trading Agent (OTA)

Business Process Flow – Commission Trading Agent (CTA)

APMC Agent’s Business – Purchase & Tender Management

APMC Agents’ Solution

Primary Requirement – Purchase & Tender Management

Tally.ERP 9 Fitment – Purchase & Tender Management

APMC Agent’s Business – Grading & Storage Management

APMC Agents’ Solution

Primary Requirement – Grading and Storage Management

Tally.ERP 9 Fitment – Grading and Storage Management

APMC Agent’s Business – Sales Management

APMC Agents’ Solution

Primary Requirement – Sales Management

Tally.ERP 9 Fitment – Sales Management

APMC Agent’s Business – Accounts Management

APMC Agents’ Solution

Primary Requirement – Accounts Management

Tally.ERP 9 Fitment – Accounts Management

APMC Agent’s Business – MIS Reports

APMC Agents’ Solution

Primary Requirement – MIS Reports

Tally.ERP 9 Fitment – MIS Reports

Tally.ERP 9 Fitment – MIS Reports

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