Transcript Voluntary Registration

Voluntary Registration
LaTasha Smith
[email protected]
(804) 591-3923
Background checks
There are 4 to be filled out.
CPS
Criminal Records
Sworn Disclosure Statement
TB results
All of the above can be no more then 90
days old.
All must be the originals except the TB
CPS – Central Registry
Mail Search to you.
Do not leave blanks, incompletes will be
returned
Print legibly and in ink
Must be notarized
$7 fee, must be a money order
All living in the home who are 14 years and
older
Mail to address on the form
CRIMINAL RECORD SP 167
This form is to be filled out on the
provider ONLY.
This form must be notarized.
This form is mailed back to you.
You must do the Criminal and Sex
offender background check.
Check the $20.00 fee box.
Can be done online.
Criminal Records SP 230
 This is mailed back to you.
 Fill in everything, no blanks
 Check the criminal and sex offender
 $20 Money order
 Needs to be done for all adults living in your home and
working with the children 18 and over.
 Need to complete 2 for each adult unless you go online
 You can go online to complete these
 You can pay online but do not have to
 You will print the criminal record and mail it in
Barrier Crimes
Any felony that is not 5 years old will stop you
from doing child care.
A barrier crime is a crime against a person
(adult, child).
Examples:
 Bad check – okay
 Cursing in public – okay
 Convicted of assault – not okay
 Convicted of Arson – not okay
Sworn Disclosure Statement
Complete all information
18 years or older
This form must match your criminal
record
Have you been convicted of a crime in
Virginia
Have you been convicted of crime outside
of Virginia
TB Results
 18 years or older
 Any medical facility
 Can be a copy
 Can be done by:
skin test
x-ray
Verbal screening
 Must have a doctor’s signature, with a current date.
 Must be within 90 days of the time you turned in your
application
Voluntary Registration Application
 complete all information
Needs to be notarized
Return with $50.00 application fee
Return with original background
clearances and your TB results.
Remember your 90 Days.
Things to know
 Your welcoming letter has a check list on the back
 Standards can be found on the Virginia Department of
Social Services website
 Becoming V.R. puts your info in the R&R and DSS
website
 You will be eligible for USDA
 There are two USDA programs in the area
 CAPUP & ChildSavers
 The $50 fee should be paid by Money Order
 If you send a check there is a 10 day waiting period.
Health and Safety Checklist
Filling out the Health and safety checklist
P is for Provider
S is for screener
N/A is for not applicable
Sign and fill out information on back of
checklist
Have it filled out and ready for your
inspector.
Recap Health and Safety Checklist
 Flashlight
 Fencing
 Hand rails
 Cords
 Cribs
 Safety gates
 Outlets/wires
 Cleaning supplies
 Knives
 Guns
 Hand washing
 Smoke free environment
 Discipline
 Mandated reporter
 Each child needs their own
form
 Assistants or Substitutes
If you move, change your phone number, or there is
a name change we need to know
The Children’s Records
Child’s records:
There are 5 forms to be in each child’s file.
Enrollment form
Physical and immunization form
Medical Administration form
Insurance form
Emergency release form.
You need one for each child in care.
All information needs to be completed.
Proof of Identity
 What types of documentation is acceptable
 Birth certificate
 Birth registration card
 Notification of birth (Hospital, DR, or Midwife record)
 Passport
 Copy of placement agreement or entrustment
agreement from a child placing agency (foster care or
adoption agency)
 Virginia public school records
 Certification by a principal of a public school in the
U.S., that a certified copy of the child’s birth record
was viewed by the school
Proof of Identity
 This must be completed within 7 days of the child starting
 What happens if they parent doesn’t show you proof of
identity
 You must have the proof of identity filled out on the child’s
record form
 What happens once you report to the law enforcement
 You do not have to stop caring for the child
 You need to have the child’s past child care facilities
Child’s Enrollment Form
• Make copies, one for each child.
• Have parents fill in all the information.
Provider Checklist
The Provider checklist and Children’s record
requirement forms should be completed
before the home inspection.
If you have no children you do not need to
complete until you have children.
Medication Permission
You must have permission to give medication
to children.
You only need to fill this form out if you are
administering medication to a child.
The form only gives you permission to give the
medication for 10 days.
Medical Form
 Needs to be signed by a doctor
 Page 1 the parent fills out, page 2 & 3 the doctor’s office
fills out
 Parents have 30 days to return the form to you
 Needs to be kept up to date
Emergency Release Form
 One in each child’s file.
 Filled out completely.
 Signed by parent.
Floor Plan / Evacuation Plan
You need a floor plan for each level of
your home, if you are caring for children
on those levels
Questions to think about
Documentation of monthly fire drills
Think about your environment
State law requires:
Working smoke detectors
You to have a fire extinguisher 2A10BC
Field Trips
 If you intend to do field trips you will need to fill out
the “Permission to Take Child on Trips” form.
 You must follow safety regulations for car seats
 You need to fill a new form out each time you go on a
trip.
Injury Report
You need to fill out an injury form if a child is
injured in your care.
Parents should be notified of serious injuries
immediately
Your inspector should be notified of serious
injuries or death within 24 hours.
Insurance Form
 The State of Virginia says you do not have to have
insurance but you have to let the parents know you do
not have insurance. If you have insurance you have let
them know and the amount of coverage you have.
 If you change the amount you carry you must disclose
that to your parents
 The parents must sign and date the form
 Kept in child file, one per child
 There are a few companies who offer child care
insurance, something to look into
Medication Administration Training
If you are going to administer prescription
medication you will need to take the MAT
training
If you are only going to give over the counter
medication with the parents permission, you do
not need the training
Either way you need to have the MAT form filled
out for each child
The MAT training is an 8 hour training, cost
anywhere from $50 and up, and must be
renewed every three years.
Crib Guidelines
You need to call Consumer Product
Information
List model number for all cribs on form
Call yearly
If you are not currently caring for infants
check and sign on the bottom
If you will not care for infants check and
sign on the bottom
Pet Guidelines
You need to fill out this form if you have
pets or not.
Your dog needs to be up to date with his
rabies shot.
Children and pets should be kept
separate.
5 is the Magic Number!
You can only care for 5 children at one time.
5 is your capacity.
Your own children or any child living in your
house do not count in your number of
children.
You can care for a 5 children from 8 to 5,
 5 different children from 5:30 to 11, and 5
children 11:30 till 7:00.
You can not overlap children.
Point System
Infants 0 to 15 months = 4 points
Toddlers 16 mths to 23 mths = 3 points
Children 2 years to 4 years = 2 points
Children 5 years to 9 years = 1 point
Children 10 years and up = 0 points
You have a total of 16 points
Your children count in your points
You can only care for 5 children at one time.
Example
Mary has a 2 year old, 14 month old, 10 month
old, and 6 month old. How many points does
Mary have?
2 year old = 2 points
14 month = 4 points
10 month = 4 points
6 months = 4 points
Total points?
Can she take another child? If so how old can that
child be?
Things to Remember
 Fill out all forms and send it to the proper place.
 Fill out the application and have it notarized.
 Get your TB results
 Fill out your Sworn Disclosure.
 Once you get all the information back (CPS and CR
checks) mail all the above to ChildSavers
 Remember that you need to have this for all adults living
in your home and any assistants or substitutes (except
the application).
 I will call you to set up an inspection of your home.
 You will then go over the Health and Safety Checklist
and complete all other paperwork before I come to visit.
INFANTS
• SIDS (Sudden Infant Death Syndrome) is the
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unexpected death of seemingly healthy babies
12 months or younger
Back To Sleep (Always put healthy babies to
sleep on their backs for naps and at bedtime).
Avoid overheating
Smoking and Second Hand Smoke
Do not have more than one baby per crib
Infants should sleep in cribs and not on beds.
The Children
Encourage children to develop
They need plenty of time to rest and play
Activities that are appropriate for their age and
development
Discipline should never be physical
A daily schedule will help you and the children
Read, read, and read some more to the children
Last Thoughts
This is a licensing Program. You could have a
visit from a license inspector. 10% of homes are
inspected yearly.
You are not required to obtain training unless
you work with DSS. They require you to have 4
hours of training per year.
Training will help you to improve your business.
Check your zoning laws, if your apartment will
allow you to run a business, and your home
owners association.
Websites
 Tips calendar:
http://www.dss.virginia.gov/family/cc_providertrain/tips.
cgi
 Department of Social Service Website:
http://www.dss.state.va.us/
 Virginia Department of Health
http://www.vahealth.org
http://www.vahealth.org/childadolescenthealth/documen
ts/MCH_213_Draft_revised_2.28.07.pdf
 Virginia State Police Website
http://www.vsp.state.va.us/