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Comprehensive Safety Analysis 2010 - Regulatory
Changes, Enforcement Measures and More!
This webcast will cover ...
• CSA 2010 Background,
• CSA 2010 Compliance Essentials,
• Old Castle’s CSA 2010 Compliance
Program, and
• Question & Answer
Moderator
Dr. Gary Petty, President & CEO, NPTC
Panelists
Tom Moore, Vice President of Education, NPTC
Tom Bray, Editor – Transportation Management,
J. J. Keller & Associates, Inc.
Larry Ahlers, VP Transportation, Oldcastle
Architectural, Inc.
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Dr. Gary Petty
President & CEO
National Private Truck Council
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Introduction
• CSA 2010 Background – Tom Moore
• CSA 2010 Compliance Essentials – Tom Bray
• Oldcastle’s CSA 2010 Compliance Program –
Larry Ahlers
• Housekeeping issues:
Gary Petty
National Private
Truck Council
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Introduction and
Disclaimers
• Bulk of today’s webcast will be on FMCSA’s
Gary Petty
Comprehensive Safety Analysis 2010
National Private
• The content in this webcast is intended for
Truck Council
information purposes only and should not be
construed as providing legal advice.
• This is an introductory course and is intended
to highlight critical safety and compliance topics. Time
constraints limit our ability to go in depth.
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Tom Moore, CTP
Vice President of Education
National Private Truck Council
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Why Comprehensive
Safety Analysis 2010?

Tom Moore
National Private
Truck Council
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Then and Now
Pre-CSA
CSA
Data
All crash, roadside
inspections (OOS and
select moving violations),
All crash, roadside
inspection (all safety
violations), and intervention
data
System
SafeStat (organized
around SEAs, which
target failing carriers)
Safety Measurement
System (organized around
BASICs, which expands
interventions to marginally
risky carriers)
Interventions
Compliance Review
9 options from Warning
Letter to “Unfit” Suspension
Outcomes
Evaluation (safety rating;
acute and critical
violations)
Determination (No rating,
Marginal, Unfit)
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Tom Moore
National Private
Truck Council
CSA 2010 Operational
Model

Tom Moore
National Private
Truck Council
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FMCSA Next Steps
• Further validate data integrity and timeliness in 9
test states: Colorado, Georgia, Missouri, New Jersey,
Minnesota, Montana, Kansas, Maryland, Delaware
• Train staff nationwide
• Pass SFD/Comprehensive
Review/Unfit regulations
(proposal due out May 2010)
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Tom Moore
National Private
Truck Council
Next Stages of Rollout
• 2nd quarter 2010 — CSA 2010 data “visible”
• Roughly July 2010 — CSA 2010 SMS takes over for
SafeStat
• SMS startup to December 2010 — State FMCSA offices
begin using new interventions
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Tom Moore
National Private
Truck Council
Tom Bray
Editor, Transportation Management
J. J. Keller & Associates, Inc.
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CSA 2010 Summary of
Changes
CSA 2010 essentially has two components:
• Replacement for SafeStat/Compliance Review
process of selecting carriers for interventions (no
rulemaking required)
• Use data to “rate” carriers and place poor-performing
carriers out of service based on the data/rating system
(requires rulemaking)
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Tom Bray
J. J. Keller &
Associates, Inc.
CSA 2010 Process
•
•
•
•
Data collection
New Safety Measurement System (SMS)
Safety Evaluation based on SMS
Comprehensive interventions
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Tom Bray
J. J. Keller &
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Data Collection
• All DOT recordable crash data
• Roadside inspection data
• Intervention data
Motor Carrier
Compliance
Activities &
Crash Reports
Tom Bray
J. J. Keller &
Associates, Inc.
Safety Data
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Safety Measurement
System (SMS)
• Uses seven “BASICs” (Behavior Analysis and Safety
Improvement Categories) to analyze carriers
• Measures safety
MEASUREMENT
performance using
On-Road Safety Performance
(BASICs)
all violations
• Unsafe Driving
discovered during
• Fatigued Driving (HOS)
• Driver Fitness
inspections
• Controlled Substances and Alcohol
• Vehicle Maintenance
• Violations are weighted
• Cargo Related
• Crash Indicator
based on time and severity
Intervention Findings
• Essential Safety Management
Violations
• Fundamental Violations
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Seven BASICs
•
•
•
•
•
•
•
Unsafe Driving (Part 392, 397, and traffic laws)
Fatigued Driving (Parts 392 and 395)
Driver Fitness (Parts 383 and 391)
Controlled Substances/Alcohol (Part 382 and 392)
Vehicle Maintenance (Parts 393 and 396)
Cargo (Part 393, Subpart I and HM regulations)
Crash Indicator
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J. J. Keller &
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SMS BASIC Process
• Relevant intervention, inspection, violation and crash
data assigned to the carrier
• Violations and crashes are classified into the
correct BASIC
• Events are severity weighted and time weighted
• Data totaled, normalized, and peer grouped
• Percentile assigned (BASIC Score)
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J. J. Keller &
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SMS BASIC Process
• Events are severity weighted
 Violations 1 to 10
 Accidents 1 to 3
• Events are time weighted
 0 to 6 months = 3
 6 to 12 months = 2
 12 + months = 1
• Full value is determined by these formulas:
 Violations = Severity + OOS x time weight
 Crash = Severity + 1 if HM spilled x time weight
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Tom Bray
J. J. Keller &
Associates, Inc.
SMS BASIC Process
Example of violation weighting:
A driver is placed out of service for an over-hours violation
in the last six months.
7 Severity weighting
+ 2 Out-of-service
9 Total severity weighting
Time weighting = 3 (occurred in last six months)
9 Total severity weighting
x 3 Time weighting
27 total Fatigued Driving BASIC value.
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SMS BASIC Process
• BASIC Scoring Process
 Event values in each BASIC are totaled
 Each “BASIC Measure” determined by dividing total event
scores by “normalizing factor” (vehicle count or number of
inspections)
 Peer grouped in each BASIC based on measure (groups are
based on vehicle count or number of inspections)
 Percentile ranking in peer group assigned in each BASIC
(this is the “BASIC Score”)
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SMS BASIC Process
“Safeties”
• Minimum required to activate scoring
• Stacking prevented
• Per BASIC limit
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Tom Bray
J. J. Keller &
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Driver Safety Measurement
System (DSMS)
• Will use same principles as Carrier SMS




Data collection
Safety measurement (BASICs)
Safety evaluation
Intervention if necessary
Tom Bray
J. J. Keller &
Associates, Inc.
• Interventions under development
• Driver BASIC Measures and BASIC Scores will be confidential
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Safety Evaluation v.
Determination
• Presently “Evaluation” is performed, in
future “Determination” (rating) will be given
• BASIC Score over intervention threshold
triggers an intervention
• Evaluations/Determinations
Tom Bray
J. J. Keller &
Associates, Inc.
 Continue to Operate (no contact)
 Marginal (progressive interventions)
 Proposed “Unfit Determination” (correct or cease operations)
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Interventions
1.
2.
3.
4.
5.
6.
7.
8.
9.
Warning letter
Targeted roadside enforcement (ISS-D)
Focused off-site investigation
Focused on-site investigation
Comprehensive review
(compliance review)
Cooperative (corrective)
safety plan
Notice of Violation
Notice of Claim/Consent
Agreement
Declare Unfit/Suspend (proposed)
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Tom Bray
J. J. Keller &
Associates, Inc.
Getting Prepared
• Learn the system
• View your existing data through the “CSA 2010 lens”
• Get good data going in now
Tom Bray
J. J. Keller &
Associates, Inc.
 Good data means good inspections (no violations) and no
preventable crashes
 Stop “foolish” inspections
• Appeal incorrect data
• Train and track drivers on:





CSA 2010 awareness
Defensive driving
Compliance with the safety regulations (hours, qualifications, etc.)
Vehicle inspection
Roadside inspection performance
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Larry Ahlers, CTP
Vice President of Transportation
Oldcastle Architectural, Inc.
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Oldcastle Fleet Operations
• Fleet consists of :
 557 Power Units of varied types
 402 Trailers
 526 CDL Drivers
• Oldcastle transportation
operations include
everything from raw
material pickups to finished
goods deliveries primarily on
flatbeds from 212 plants and
distribution centers within the
U.S. and eastern Canada.
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Larry Ahlers
Oldcastle
Architectural, Inc.
Impact of CSA 2010 on
Oldcastle
• Conducted an Impact Assessment




Reviewed SMS process (BASICs, weighting, measurement)
Met with local motor truck association
Met with local DOT officials
Studied “high severity” violations
• Revising Policies and Procedures
• Developing Specific Communications
• Including SMS Focus in Training
• Revising Data and Reporting
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Larry Ahlers
Oldcastle
Architectural, Inc.
Driver Policies and
Procedures
• Driver Qualification - due diligence (FMCSA
Pre-employment Screening Program)
• Rewards - add rewards for clean roadside inspections
• Coaching and Training - emphasis on critical areas
(e.g., HOS, defensive driving, roadside inspections)
• Disciplinary Action and Termination
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Larry Ahlers
Oldcastle
Architectural, Inc.
Maintenance Policies and
Procedures
• Monitor and Audit Vehicle Inspections and Repairs
Documentation
• Acknowledgement – recognize clean roadside
inspections
• Update Periodic Maintenance Intervals
• Technician Coaching and Training
• Disciplinary Action and Termination
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Larry Ahlers
Oldcastle
Architectural, Inc.
Data Accuracy Measures
• Review and update MCS 150 profile at regular
intervals: https://www.fmcsa.dot.gov/registrationlicensing/gettingstarted/forms.htm
• Review roadside inspections data frequently:
https://portal.fmcsa.dot.gov
• Challenge inaccurate data: https://dataqs.fmcsa.dot.gov
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Larry Ahlers
Oldcastle
Architectural, Inc.
FMCSA’s CSI System
Larry Ahlers
Oldcastle
Architectural, Inc.
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FMCSA’s CSI System
Larry Ahlers
Oldcastle
Architectural, Inc.
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FMCSA’s CSI System
Larry Ahlers
Oldcastle
Architectural, Inc.
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Tech Support: 1-888-259-8414, Webinar ID: 870466946
FMCSA’s CSI System
Larry Ahlers
Oldcastle
Architectural, Inc.
Dial-in: 1-888-824-5783, Pass Code: 75154299#;
Tech Support: 1-888-259-8414, Webinar ID: 870466946
FMCSA’s CSI System
Larry Ahlers
Oldcastle
Architectural, Inc.
Dial-in: 1-888-824-5783, Pass Code: 75154299#;
Tech Support: 1-888-259-8414, Webinar ID: 870466946
FMCSA’s CSI System
Larry Ahlers
Oldcastle
Architectural, Inc.
Dial-in: 1-888-824-5783, Pass Code: 75154299#;
Tech Support: 1-888-259-8414, Webinar ID: 870466946
FMCSA’s CSI System
Larry Ahlers
Oldcastle
Architectural, Inc.
Dial-in: 1-888-824-5783, Pass Code: 75154299#;
Tech Support: 1-888-259-8414, Webinar ID: 870466946
FMCSA’s CSI System
Larry Ahlers
Oldcastle
Architectural, Inc.
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Tech Support: 1-888-259-8414, Webinar ID: 870466946
Focusing Compliance
Efforts
• CSI system is a good start in identifying deficiencies
 Driver Management
 Equipment Management
 Load Management
• Benchmark your ratings against others
 Peer Group
 Outside Carrier Assessment
• Download data and identify at risk BASICs
 Interact with drivers, maintenance, and operations
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Larry Ahlers
Oldcastle
Architectural, Inc.
Carrier Compliance Efforts
• Focused on Safety of Employees and Contractors
• Study “high severity” violations of Carriers
• Policy is to “not use unsafe Carriers”
• Developing Specific Communication with Carriers
• Offer Carriers support and alternatives for assistance
• Revised Data and Reporting on Carrier Compliance
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Larry Ahlers
Oldcastle
Architectural, Inc.
Driver Training
• CSA 2010
• Defensive driving
• Compliance with the safety regulations (hours,
qualifications, etc.)
• Vehicle inspection
• Roadside inspection performance
• Avoiding roadside inspections conducted due to
 Speeding and other traffic violations
 Entering scale with lights not working or overweight
• Notification of any citations /warnings with response
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Larry Ahlers
Oldcastle
Architectural, Inc.
Question & Answer
Gary Petty
National Private
Truck Council
Tom Moore
National Private
Truck Council
Tom Bray
J. J. Keller &
Associates, Inc.
Please submit questions to “Q&A”
using the Q&A tool
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Larry Ahlers
Oldcastle
Architectural, Inc.
Closing Remarks
• Past CSA 2010 webcast recording (12/3 air date):
http://www.jjkeller.com/CSA_2010
• Checkout the archive of past topics at:
http://www.jjkeller.com/nptcinfo
 PowerPoint slides up in 1-2 days
 Recording up in 1 week
• Topics for 2010:
 June 2 – Enhanced Driver Qualification – Testing, Physicals and
Background Checks
 August 25 – Fleet Excellence – Customer Service
 October 20 – Fleet Excellence – Driver Recruiting & Retention
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Gary Petty
National Private
Truck Council