Transcript Co-Op Briefing 2009 (Sep & Nov ‘09, Jan & May ‘10 Work

Co-Op Briefing 2009
(Sep & Nov ’09 Work Term)
Date
: 22nd May 2009
Time : 2:30 pm
Venue : Multi-Purpose Hall
Co-Operative Education &
Career Services (CECS) Unit
OUTLINE









Part
Part
Part
Part
Part
Part
Part
Who are we?
Where is CECS?
CECS Resource Centre
Who to contact?
What is myCo-Op Portal?
What is Co-Op?
Pre-requisites (Academic & NonAcademic)
Part 8: Placement Process
Part 9: While at Your Co-Op Job



1:
2:
3:
4:
5:
6:
7:
9.1 Dos and Don’ts
Part 10: Upon Completing your Co-Op Job
Part 11: Co-Op Student Planner
Co-Operative Education and Career
Services Unit (CECS)
Part 1 – Who are we?

The Co-Operative Education & Career Services
Unit (CECS) aims to prepare university students for
future employment through career guidance and
internship

CECS will assist you in:
 Career related issues
 Co-Op Placement
 Preparing you for the workforce
Co-Operative Education and Career
Services Unit (CECS)
Part 2 – Where is CECS?
We are located at
Level 3, Menara Gading, South Wing,
Opposite Student Affairs Office (SA)
Co-Operative Education and Career
Services Unit (CECS)
Part 3 – CECS Resource Centre
The CECS Resource Center (CRC) provides
ample resources and services for students to
meet their needs for career development,
career advice and employment
opportunities.
CECS
Services and Activities include:
 Internship
 Personal Counseling
 Career Workshops
 Career Talks
 CV Writing
 Career Exploration
 Campus Recruitment Drive
 Career Fair
Co-Operative Education and Career
Services Unit (CECS)
Part 3 – CECS Resource Centre

Facilities Provided:

Resources Available:
 Internet
Access
The CRC has two computers with high speed
internet access to assist students in search for
employment, Student may login to my Co-Op
portal to update, edit or check their CV
 Resume writing information
 Business Directories
 Employers Profile
 General Brochures & Magazine
Co-Operative Education and Career
Services Unit (CECS)
Part 4 – Who to contact?

Staff
- Ms. Soo Lee Wei
- Ms. Amy Yong
- Ms. Farah Muthu
- Ms. Parameswari

Contact Number
+603 9101 8880

Office Operate Hours
Mon – Fri 9am – 6pm
Sat
9am – 1pm
ext. 3006
ext. 3171
ext. 3180
ext. 3172
Co-Operative Education and Career
Services Unit (CECS)
[email protected]
[email protected]
[email protected]
[email protected]
Part 5 – What is myCo-Op Portal?




myCo-Op Portal is a ‘home-grown’ web-portal for UCSI
University’s Co-Op Placement
It can be used for Co-Op students to post their CV online
Co-Op employers to post their jobs online
The website : http://www.ucsi.edu.my/mycoop
To Log In:
Use your E-Advantage
User ID & password.
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function – Online CV
Click here to fill in your CV
Click here if you want to obtain your own job.
Click here to fill in your Job
Evaluation Form after your Co-Op
term.
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
In total, there are 13 sections in Online
CV, and please do not forget to
click –
1) ‘Acceptance’ at the end of the
Student Policy and make sure you
read through all the terms and
conditions stated in the Policy.
2)
Your CV have not
been submitted
UNTIL you click
‘Submit’
‘Submit’ for CV submission to
enable CECS to proofread your CV.
IMPORTANT:
Click ‘Acceptance’
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
1. Personal Education Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
2. Education Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
3. Other Qualifications Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
4. Language Proficiency Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
5. Computer Skills Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
6. Achievements Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
7. Extra-Curricular Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
8. Hobbies / Interests Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
9. Work Experience Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
10. Referees Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
11. Preferred Interview Time Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
12. Work Location Preference Field
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
13. Student Policy Field
After reading through the Co-Op
Student Policy, please click
‘Acceptance’
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Online CV
Confirmation of Submission on CV
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Training Material
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Downloadable Form
Co-Operative Education and Career
Services Unit (CECS)
Part 5 – Function: Latest News & Job Opportunities
Please check out
the latest news &
events here
Click here for internship
opportunities and job
opportunities for fresh grad.
Co-Operative Education and Career
Services Unit (CECS)
Part 6 – What is Co-Op?

Co-Operative Education is implemented to formally
integrate classroom learning with workplace training in cooperative employer organizations

Students are required to complete a co-operative module
comprising two months work experience in each year of
their degree, beginning in Year One right through to the
final year (please refer to your Faculty).

Each co-operative module is worth three credits and
students are graded based on a written assignment and
employers’ evaluation upon completion of each cooperative module
Co-Operative Education and Career
Services Unit (CECS)
Part 7 – Pre-requisites
(Academic & Non Academic)
7.1Academic Pre-requisites
Completed
80% course work in each Year/Level
Obtained a minimum cumulative overall average (CGPA)
of 2.0 (i.e. 50-59%) at the end each Academic Session
[Note: Most employers require a minimum GPA of 2.5 (65%) or more]
A student who has not met the Academic pre-requisites is not
eligible for the Co-Op attachment of that session and has to
defer the Co-Op term to the following year/whilst Academic
pre-requisites are met
Co-Operative Education and Career
Services Unit (CECS)
Part 7 – Pre-requisites
(Academic & Non-Academic)
7.2 Non-Academic Pre-requisites
Course
selection for Co-Op, approved by the Co-Op
Supervisor and payment of necessary fee(s).
 Register
in myCo-Op by completing and submitting the online
Curriculum Vitae (CV).
 Attend
the CV Verification Exercise: presented supporting
documents (e.g. academic certificates, extracurricular activities,
letters of reference, etc).
 Attend
all compulsory Co-Op Workshops organized by CECS /
UCSI University.
Please refer to Student Co-Op Policy and myCo-Op Portal
for the procedures
Co-Operative Education and Career
Services Unit (CECS)
Part 8 – Placement Process
(Please refer to the handout for the Placement Process)
Course Selection
Attend briefings/workshops
Submission of CV through myCo-Op
CV Verification Exercise. (Please check with
your Co-Op supervisors or CECS for your
appointment week)
Job Placement via CECS Job Placement via own connection
Co-Operative Education and Career
Services Unit (CECS)
Continu
e to next
page
Part 8 – Placement Process (Con’t…)
Check students’ email /myCoOp constantly for any job
interviews / offer
Responds to the email within 3
working days to indicate your
attendance to any interviews if
the employer requires
Responds to email pertaining
job offer within 3 working
days if the employer does not
require interview
Obtain verification letter from CECS
If you do not respond
in 3 working days,
you are consider as
*rejecting the job
interview
If you do not respond in
3 working days, you are
consider as *rejecting the
job offer
Obtain offer letter from employer
Download Co-Op Job Approval
Form via myCo-Op or get it
from CECS
Photocopy the offer letter and
get approval from your Co-Op
supervisor before coming to
CECS
Collection of Student Evaluation Form
Submit your Job Evaluation and remind your employer about your Student Evaluation Form
* - Please refer to Co-Op policy for
further information
Co-Operative Education and Career
Services Unit (CECS)
Part 8 – Placement Process (Con’t…)

Students may obtain a Co-Op Job overseas
but…
 If
the Co-Op Employer is not bona fide and/or
the students are found not undergoing Co-Op or
the Co-Op job is fake/non-existent, students will
immediately be given a FAIL grade for their CoOp module.
Co-Operative Education and Career
Services Unit (CECS)
Part 8 – Placement Process (Con’t…)


If students reject the interview with reasons deemed
unacceptable*, these student must then find their own CoOp job. Ultimately, if they are unable to find a Co-Op
Supervisor approved job, they may be awarded a Fail grade
for the Co-Op module.
A student who has not actively looked for his/her own job
and receives a Co-Op job placement from CECS but rejects
the offer must give his/her reasons in writing for doing so to
CECS within three days of receiving the job placement/offer.
If a student’s given reasons are deemed unacceptable* then,
he/she must accept the CECS given job placement or face the
possibility of failure for that Co-Op module.
*Unacceptable reasons: Distance of workplace, amount or lack of
salary, parents’ preference, personal preference etc.
Co-Operative Education and Career
Services Unit (CECS)
Part 9 – While at your Co-Op Job Dos and Don’ts

Terms of Employment, Confidentiality


Handling Workplace Issues



Address Issues when arise (to CECS staff or Co-Op Supervisor)
Speak directly to (NOT via family/friends) with immediate Work
Supervisor, Co-op Supervisor and CECS staff
Resigning or Taking Leave


Terms of employment and confidentiality of employer’s information
must be STRICTLY MAINTAINED
Resigning or taking leave/time off is STRICTLY PROHIBITED
Medical Leave


All medical leave must be substantiated with a legitimate doctor’s
medical certificate.
Students must contact their employer immediately if they must be
absent because of illness or an emergency. If the absence is for two or
more days, CECS must also be notified.
Co-Operative Education and Career
Services Unit (CECS)
Part 9 – While at your Co-Op Job Dos and Don’ts (Con’t…)

Termination & Layoffs
A
Co-Op student who is terminated by an employer for any
reason including those that fault the student (such as
incompetence, unsatisfactory performance, irregular
attendance/tardiness or unacceptable behavior/attitude etc)
must report this to the CECS immediately.

In the event of termination, the CECS and/or Co-Op
Supervisor will carry out an investigation of the situation.
 Student not at fault
 Student at fault - disciplinary action will be taken and/or
a fail grade may be given for that Co-Op module.
Co-Operative Education and Career
Services Unit (CECS)
Part 10 – Upon Completing the Co-Op Job

It is the Co-Op student’s responsibility to complete and submit the
following forms to CECS prior to the last day of work-term:
Online Co-Op Job Evaluation Form
 Co-Op Student Evaluation Form (to be collected from CECS prior
to commencement of work term)
 Written Report/Assignment given by the student’s School (and
approved by the student’s employer, where required)


Please note that it is YOUR RESPONSIBILITY to:
Ensure the employer completes and submits the Co-Op Student
Evaluation Form to the CECS Office only
 Do the necessary follow-up with the respective Co-Op Employer to
ensure that all is done in a timely manner

Co-Operative Education and Career
Services Unit (CECS)
Part 11 – Co-Op Planner
Before Commencement of Co-Op
What you have to do as a Student
Where to go/
Who to see
Start
date
Deadline
1
Course selection to be done by Co-Op students who will
be doing their Co-op in November – December 08.
Placement by CECS will be based on students who have
done course selection only.
Head of
Schools/Co-Op
supervisors
23 Mar
15 May
2
Check Briefing/Workshop dates
CECS/Co-Op
Supervisors
18 May
19 June
3
Compulsory seminars/workshops for Co-Op students:
KP100 students:
22 May 09: 2.30pm – 6.30pm
CECS/Co-Op
Supervisors
22 May
29 May
myCo-Op
22 May
30 June
CECS Briefing
Do it Right
29 May 09: 3.00pm – 6.00pm
Changing Mindsets
Looking Good, Feeling Great
4
Submission of final online CV on myCo-Op
* online CVs submitted after 30 June will not be
entertained
Co-Operative Education and Career
Services Unit (CECS)
Part 11 – Co-Op Planner (Con’t…)
5
What you have to do as a Student
Where to go
/ Who to see
Start
date
Deadline
Check CV Verification Appointment with CECS.
CECS/Co-Op
Supervisor
15 June
22 June
CECS
22 June
17 July
myCo-Op
On-going
30 Oct
(You are required to visit CECS according to your
Faculty as assigned by CECS)
6
Visit CECS according to CV Verification Appointment
List. Students are to bring the following:
Original certificates of all academic and nonacademic transcripts/ certificates/ letter of
recommendations (if any).
(Clearly separates the academic and non-academic
documents before visiting CECS)
Students are to get CVs ‘Approved’ by CECS staff
according to faculty as assigned by CECS.
7
Check for available jobs and interview times by:
-Logging into myCo-Op
-CONSTANTLY checking your UCSI email
Attend interview as scheduled by the Co-Op Employer
(If you wish to find your own job, you may obtain a
Verification Letter from CECS)
Co-Operative Education and Career
Services Unit (CECS)
Part 11 – Co-Op Planner (Con’t…)
What you have to do as a Student
8
Co-Op Job via CECS
If the Co-Op Employer is a non-registered user
of myCo-Op, collect your Appointment Letter
from CECS when you are informed.
If the Co-Op Employer is a registered user of
myCo-Op, you will receive your Appointment
Letter online.
Own Co-Op Job
Download the Co-Op Job Approval Form via
myCo-Op and submit:
- the completed Co-Op Job Approval Form and;
- hardcopy of your Appointment Letter to your
Co-Op Supervisor and CECS.
(You must submit the above mentioned
documents BEFORE you commence your
Co-Op Job)
Where to go/
Who to see
Start date
Deadline
CECS
Email
notification
30 Oct
myCo-Op
myCoOp/CECS & CoOp Supervisor
Co-Operative Education and Career
Services Unit (CECS)
30 Oct
Part 11 – Co-Op Planner (Con’t…)
9
What you have to do as a Student
Where to go/
Who to see
Start date
Deadline
Collect your Co-Op Employer’s Co-Op Student
Evaluation Form from the CECS office
It is YOUR responsibility as a Co-Op student to
ensure that:
-You collect this form BEFORE your Co-Op
work term begins
-Your Co-Op Employer completes and submits
the form before the given deadline (refer to
Section: ‘While at your Co-Op Job’ Item 1).
CECS
19 Oct
30 Oct
Co-Op
Supervisor
Check with
your Co-Op
Supervisor
Check with
your Co-Op
Supervisor
10 Obtain your Co-Op assignment from your School
Co-Operative Education and Career
Services Unit (CECS)
Part 11 – Co-Op Planner (Con’t…)
While at your Co-Op Job
What you have to do as a Student
Where to go/ Start date
Who to see
Deadline
1
Remind your Co-Op Employer to complete the Co-Op
MyCo-Op
Student Evaluation Form before the given deadline.
Submit the Co-Op Student Evaluation Form to your
Co-Op employer and inform him/her of the deadline for
evaluating you and returning the form.
(You should submit the Form to your Co-Op
Employer 2 weeks prior to the deadline)
14 Dec
2
Inform CECS and your Co-Op Supervisor should the
following occur:
You are facing any workplace problems
You have to take leave (e.g. MC/time off). This is
subject to the conditions in the Co-Op student Policy
CECS and
Co-Op
Supervisor
As soon as As soon as
possible
possible
3
Appeal for change of Co-Op job / withdrawal from CoOp. This is generally NOT allowed unless due to
extenuating circumstances. See the Co-Op Student
Policy
CECS and
Co-Op
Supervisor
As soon as As soon as
possible
possible
Co-Operative Education and Career
Services Unit (CECS)
31 Dec
Part 11 – Co-Op Planner (Con’t…)
Upon Completing your Co-Op Job
What you have to do as a Student
Where to go/
Who to see
Start date
Deadline
1
Complete and submit the online Co-Op Job
Evaluation Form
myCo-Op
14 Dec
31 Dec
2
If your Co-Op Employer has not submitted the
Co-Op Student Evaluation Form to CECS, you
must follow-up with him/her
Co-Op
Employer
14 Dec
31 Dec
3
Submit your completed assignments to your
School
Co-Op
Supervisor
Check with
your Co-Op
Supervisor
Check with
your Co-Op
Supervisor
You are reminded to:
1. Abide by the Co-Op Student Policy and all UCSI policies, rules and regulations at all times.
2. Regularly check myCo-Op, your UCSI student email account, the CECS notice board, eBoard, and
eAdvantage for updates/notifications.
Co-Operative Education and Career
Services Unit (CECS)

Thank you 
and
please remain at the Hall for
the 2nd part of the briefing
Co-Operative Education and Career
Services Unit (CECS)