Transcript Reporting Standards in Performance Auditing

The Louisiana Granting Resources
and Autonomy for Diploma
(Act 741)
Paper Presentation
Southern University at Shreveport
Faculty/Staff Institute Fall 2010
August 23, 2010
Mr. Martin B. Fortner, Jr.
Director/SACS Liaison
Planning, Assessment & Research
Planning, Assessment, & Research ‘10
1
Legislative Purpose
Performance”
(1) Support State Public Postsecondary Institutional Efforts to Remain
Competitive and Increase Overall Effectiveness and Efficiency
Through Attainment of Specific Measurable Performance
Objectives Aimed at Improving College Completion Rates, Future
Workforce Needs, and Economic Development.
(2) With Performance Considerations, Institutions Will be Granted
Limited Operational Autonomy and Flexibility In Exchange for
Objective Attainment.
2
Planning, Assessment & Research ‘10
Legislative Purpose
Implementation
Institutional Performance Agreements Signed by Campus
CEO With Management Board Concurrence. Performance
Agreements to Include, But Not Limited to The Following
Conditions Requiring Limited Autonomy:
•
-
Ability to Increase Tuition
Ability to Spend Annual “Carry Over” Funds
Facilitate Information Technology Procurements
Adherence to State Travel Regulations
Planning, Assessment & Research ‘10
3
Legislative Purpose
Mandated Performance Categories
(1) Student Success
(2) Articulation & Transfers
(3) Workforce & Economic Development
(4) Institutional Efficiency & Accountability
(5) Reporting Requirements
Planning, Assessment & Research ‘10
4
Legislative Purpose
Quantitative Performance Measures
Measurement Criteria
Targeted: Specific Short Term and Long Term Measures That the
Institution Will Submit Actual Annual Data for Each
Targeted Measure. Progress Will be Measured Against
Established Benchmarks and 6-year Performance
Targets.
Tracked: Specific Measures in Which Institutions Are Required to
“Improved” or “ Increase”. Tracked Measures May be
Converted to Targeted Measures, Requiring Annual
Benchmarks and 6-year Performance Targets, After the
Institution Submits the First Annual and Subsequent
Reports.
Planning, Assessment & Research ‘10
5
Legislative Purpose
Quantitative Performance Measures
Measurement Criteria
Descriptive: Measurements That Do Not Require Quantitative
Annual Benchmarks or 6 Year Performance
Targets. Institutional Progress Will Be Measured
Using Descriptive Data in Conjunction With
Information Provided In the Annual Narrative.
Narrative: Two Page Annual Report Which Summarizes
Attainment Activities for Objectives Listed in
Campus CEO Performance Agreements.
Planning, Assessment & Research ‘10
6
Legislative Purpose
Student Success
Management Boards: Implement Policies to Achieve Cohort
Graduation Rates and Graduation Productivity Goals Which Are
Consistent with Institutional Peers.
Performance Measures
- First to Second and Third Year Retention Rates
- Fall to Spring Retention Rate
- Same Institution Graduation Rate
- Graduation & Award Productivity
- Statewide Graduation Rate
- Percent Change in Program Completers
- College Preparation Partnership with High Schools
- Licensures, Certifications & Related Work Keys Certificates
Planning, Assessment, & Research ‘10
7
Legislative Purpose
Articulation & Transfer
Phase In: Increase Admission Standards and Other Necessary
Policies By The End of FY 2012 to Improve Student Retention and
Graduation Rates.
Performance Measures
- Matriculation Performance: Comm./Tech. College Transfers
- Comm./Technical College Referral Agreements
- Implementing Articulation & Transfer Agreements
Emphasis: Maintaining a Seamless Academic Service Delivery
System Which Supports, Student Access, and
Academic Persistence.
Planning, Assessment, & Research ‘10
8
Legislative Purpose
Workforce & Economic Development
Eliminate Academic Programs Offerings With Low Student
Completion Rates as Identified by the Board of Regents and Not
Aligned With Strategic Workforce Needs of the State, Region or
Both as Identified by the Louisiana Workforce Commission.
Performance Measures
- Programs Eliminated, Modified or Added
- Percentage of Programs Aligned with Workforce & Eco. Dev.
- Distance Learning Course & Program Offerings
- Percent of Completers Employed*
- Increasing the Performance of Associate Degree Transfers**
* Will Involve State Department of Labor
** Similar to Articulation &Transfer Performance Category
Planning, Assessment, & Research ‘10
9
Legislative Purpose
Institutional Effectiveness & Accountability
Management Boards: Establish a Schedule of Non Resident
Tuition Increases That Are Not Less Than The Average Tuition
Amount Charged to Louisiana Residents Attending SERB Peer
Institutions.
Performance Measures
- Total Tuition & Fees Charged to Non-Resident Students
- Centers of Excellence: Favorable Regents’ Assessment
- Centers Aligned With Current/Future Eco. Dev. Needs*
- Above Average Graduation/Completer Rates With Outcomes*
- High Level of Research Productivity & Technology Transfer*
* Measures To Be Determined
10
Planning, Assessment, & Research ‘10
Principles of Accreditation
Reporting Requirements
Institutional Report Submission: BOR ,The Legislative
Auditor, and the Legislature Containing Certain Organizational
Data, Including But Not Limited to, the Following Indicators:
- Number of Students By Classification
- Number of Instructional Staff Members
- Average Class Student -to - Instructor Ratio
- Average Number of Students Per Instructor
- Number of Non. Instructional Staff In Academic Areas
- Number of Staff In Administrative Areas
- Organizational Charts Depicting Departments/Personnel
- Salary Listings of Personnel With Historical Information*
* Base Year June 30, 2008
11
Planning, Assessment, & Research ‘10
Legislative Purpose
Key Features









Board of Regents
Six Year Agreement Reviewed Annually
BOR Can Modify Targets or Revoke Agreements
Annual Report to The Legislature
Legislative Auditor
Conduct Performance Analysis of Agreements
Emphasis on Staffing Deployment & Effectiveness
Report to The Legislature
Institutional Performance Incentives
Phased In Tuition Flexibility (5% ‘11/12) (10% ‘12/13)
Other Operational Autonomy TBD (OPB/BOR/JCLB)
25% of State Financing Linked to Performance
Planning, Assessment ,& Research ‘10
12
Legislative Purpose
Performance Funding Linkage








Student Access & Success
Completers
Undergraduate Completers 25 & Older
Completers: Minority & Pell Students
Articulation & Completion
To 4-Year from 2-Year with Associate Degree
To 4-Year from 2-Year with >= 30 Hours
Performance Incentives
Completers-STEM/Health
Research
Workforce Training
Planning, Assessment & Research ‘10
13
Legislative Implications
SUSLA’s Assessment Paradigm

Five Year Program Reviews : Performance Attainment
Activities In Support of Institutional Initiatives and Consistent
With Statutory Requirements as Outlined in the Grad Act.

Annual Institutional Effectiveness Reports: Instructional and
Non-Instructional Units Required to Establish Annual
Performance Objectives In Support of Institutional Initiatives,
Consistent With University Mission , Intergovernmental Support
Programs Academic Program Accreditation Requirements and
The Grad Act.
Commencing The FY 2010/11 Reporting Period, (IE)Reports
Must Include Evidence of Tracked Performance Measures
As Outlined In Campus CEO Agreements.
Planning, Assessment ,& Research ‘10
14
FY ‘10/11 (IE) Initiatives
Process Improvement Areas
- Inter-Division Coordination
- Enrollment Management Policies/Procedures
- Cohort Tracking
- Program Admission Status
- Qualitative Academic Program Reviews
- Attainment of Institutional Learning Competencies
- Involvement of Internal Auditor
Planning, Assessment & Research ‘10
15
What’s Next ?

Communication

Cooperation

Trust

Mutual Respect
“Ensures Successful Change”
Planning , Assessment, & Research ‘10
16