Transcript Goals for 2006-2007

Madison Crew:
The Ultimate Team Sport
http://www.warhawkcrew.org/
JMCBO, P.O. Box 1657, Vienna, VA 22183
Agenda
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Introductions
About Madison Crew
Madison Crew Costs
Volunteer Requirements
Making the Team
Registration Package
Q&A and Break-out Sessions
Introductions
• Madison Crew / JMCBO
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President – Ron Marx
Executive Vice President – Karen Sampson
Vice President for Operations – Sue Colwell
Membership Committee Chair – Cindy Lawless
• Coaches
– Head Coach: Paul Allbright
– Assistant Coach: Robert Russel
• Madison Crew Team Captains
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Dalton Conaway (Senior)
Jessica Melton (Senior)
Will Whitfield (Junior)
Genny Lawless (Junior)
Sandy Run Park on the Occoquan River
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Our Home Course and site of the VA State Finals
Ready to Race
The Race: All Out for 6 Minutes
Away Regatta on the Potomac
Away Regatta in Philadelphia
Away Regatta at Nationals
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2010 – Saratoga Springs NY 2011- Camden NJ
Varsity Successes in 2010
Woman’s LWT4, State Champions
Men’s LWT8, State Silver
SRAA Nationals
Woman’s Jr 8
Silver
Madison Novice Crews:
VA State Champions Again!
James Madison has won both the
Men’s and Women’s Novice 8
State Championship Regattas in both
2009 and 2010
Madison Crew at Sandy Run Park
Madison Crew Club 2010
Mission Statement
• Madison Crew enables student athletes to
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Learn teamwork, aquatic, and rowing skills
Attain top physical condition
Feel the thrills of competition and winning
Enjoy socializing with classmates and other students
Broaden their experiences via travel to away regattas
• James Madison Crew Boosters Organization
(JMCBO) is a non-profit organization that exists
– To provide the resources for Madison Crew,
a club sport
• As a club sport, the team is entirely supported (financially
and with volunteer work) by the parents / guardians
– To protect student athletes from all dangers
– To ensure the smooth operation of Madison Crew and
its eligibility to compete in VA and national regattas
Madison Crew Spring Season
• Spring Season begins 21 Feb 2011
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Daily practices are held 3-7 p.m. at Sandy Run Park
Bus transportation is provided by JMCBO / FCPS
Our first regatta is 26 March
Practice continues over Spring Break (18-22 April)
• Regatta on weekend before Spring Break
– SRAA National Championships are 25-27 May
• Pre-season conditioning begins 29 Nov 2010
– Conditioning takes place 3-6 p.m. at Madison HS
– Coaches lead and supervise winter conditioning
• Team Captains assist coaches by leading work-outs
– Days per week increase as Spring season nears
– Daily practices transition to Sandy Run in midFebruary (weather permitting)
Winter Conditioning Schedule
November
December
January
Mon
29
6
13
20
3
10
17
24
31
February
7
14
Tue
30
7
14
21
4
11
18
25
1
8
15
Wed
Thu
1
8
15
Fri
Sat
3
10
17
18
5
12
19
26
6
13
20
27
7
14
21
28
2
9
16
3
10
17
4
11
18
15
5
12
19
Sun
Madison Crew Regattas 2011
26 March – Polar Bear Regatta at Occoquan (varsity only)
2 April – Regatta at Occoquan (varsity & novices)
9 April – Regatta at Occoquan (varsity & novices)
16 April – Regatta at Occoquan (varsity & novices)
24 April – Easter weekend (no regatta)
30 April – Charlie Butt Regatta at Potomac (v & n)
and/or Regatta at Occoquan (v & n)
7 May – VA State Championships (novices only)
14 May – VA State Championships (varsity only)
19-21 May – Stotesbury Cup at Philadelphia (v & n)
25-27 May – SRAA National Championships
At Camden NJ; qualifying boats only
Madison Crew Costs
• Dues: $950 for rowers / $750 for coxswains
• Includes shuttle bus costs and VASRA capital fund assessment
• $200 discount for 2nd and 3rd sibling rowers (doesn’t apply to coxes)
• The base dues rates have been the same for several years
– 11 November – First payment ($250) is due
MUST MAKE FIRST PAYMENT BEFORE PARTICIPATING IN CONDITIONING
– 11 January – Second payment ($300) is due
– 14 February – Final payment ($400 / $200 for coxes & siblings) due
ALL DUES MUST BE PAID TO BOARD BUS FOR PRACTICES AT SANDY RUN
• Dues refund policy
– The first dues payment is not refundable for any reason
– Second & final dues payments are fully refundable if requested in
writing to the Treasurer within 30 days of the due date
• 2nd payment refund date: 10 February; Final payment refund date: 16 March
– For Novices, second & final payments are refundable if Madison
Crew implements a try-out system and the Head Coach determines
the student did not make the team
Madison Crew Fundraising
• Fundraising: $600 minimum per rower / cox
– Raffle # 1 (starts 18 Oct)
– Raffle # 2 / Erg-a-Thon
– Mulch
– Others: car washes, Fosters’ Grille,
Let’s Dish, Corporate Donations
• Fundraising deadlines:
– $380 – March 25th (the day before the first regatta)
MUST MEET THIS DEADLINE BEFORE PARTICIPATING IN ANY REGATTA
– $600 – April 17th
MUST COMPLETE FUNDRAISING COMMITMENT TO GO TO PHILADELPHIA
Equipment, Uniform,
and Travel Costs
• Equipment recommended for pre-season conditioning
– One set of variable resistance bands (cost: $10)
– One yoga mat (cost: $5)
• Uniforms: $125 total for uniform (uni) and tech shirt (JL)
– Uni’s and JL’s are custom-ordered in December
– Refund policy: Costs for uniforms ordered are not refundable for
any reason
• Travel (optional) – approximately $335 per rower / cox
per trip for bus, hotel room, food, and security
– Stotesbury Cup in Philadelphia (all boats)
• In 2010, all boats and the entire team traveled to this event
– SRAA National Championships in Camden NJ
• Qualifying boats only
• In 2010, Madison took most (not all) of our boats to SRAA Nationals
Madison Crew:
Where does the money go?
• Coaches Salaries
• Daily Bus Transportation to / from Sandy Run
– Shared shuttle bus transportation to regattas from nearby ES
• Lease / purchase of boats and purchase of oars
– New boat: $35,660; Used boat: $10,000
– Cox box:
$509; New oar:
$310
• Insurance for boats, trailers, and D&O liability
• Storage space for boats and oars at Sandy Run
– Long term storage
• Equipment purchase, maintenance, and repairs
• Regatta entry fees, association memberships, awards,
trophies, etc.
Madison Crew Coaches
• Head Coach: Paul Allbright
– 4th year with Madison Crew, 2nd year as Head Coach
• Pre-season conditioning coaches (4 full-time equivalents)
– Head Coach: Paul Allbright
– Assistant Coaches
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Charlotte Morris (3rd year with Madison Crew)
Robert Russel (2nd year with Madison Crew)
Anne FitzSimons (2nd year with Madison Crew, former Madison HS cox)
Beth Ellis and John Findley (new)
Other conditioning coaches TBD as needed & available
• Spring water season (7 full-time equivalents)
– Head Coach: Paul Allbright
– Assistant Coaches
• Gary Goddard (7th year with Madison Crew)
• Jameson O’Brien (3rd year with Madison Crew)
• Charlotte Morris, Robert Russel, Anne FitzSimons, Beth Ellis, and John Findley
Madison Crew
Volunteer Requirements
• Parents / Guardians
– One day of bus chaperoning (round-trip) during Spring practice
(Feb-May)
• Bus leaves Madison HS @ 2:45pm and returns to Madison HS @ 6:45pm
– Two regatta jobs at Sandy Run
• VASRA fines JMCBO $50 for any job that is a ‘no show’
– Participation in one JMCBO committee
• Committees include Hospitality, Operations, & Fundraising
– Occasional “All Hands on Deck” for fundraising (mulch delivery,
car washes, etc.) and work days at Sandy Run
• Students
– Sandy Run Work Days, Mulch Delivery, Clean up at Regatta Site
• 4 hours required for novice rowers / coxes
• 8 hours required for returning rowers / coxes
• Volunteer Committee Chair
– Christy Tetlow, [email protected]
Madison Crew
Volunteer Requirements
• Specialty Skills Needed from Some Volunteers
– Information Technology (IT) / website skills needed on
Communications Committee
– Photographers / videographers needed to record team’s
performances and experiences this year
– Truck drivers needed for our boat trailer
• Prefer someone with a large heavy-duty / dually truck
• Training is available
– Boat drivers needed for launches during regattas
• Training planned this Fall and / or early next Spring
• Launches are small metal fishing boats with an outboard engine <10 hp
– Volunteers needed that are interested in becoming referees for
regattas in future years
• Would observe regattas this year, shadowing an experienced referee
• VASRA referee clinic is scheduled for 13 November in Falls Church VA
• Most volunteer sign-ups will be via MySignUp.com
Madison Crew Size Plan
• Size in 2009 and 2010: approximately 60 rowers / coxes
– Previously, team was 40-45 rowers / coxes
• Returning varsity rowers / coxes in 2011: approx 60
• Crew size plan is 94 rowers / coxes in 2011
– Represents an increase of more than 50% from the past two years
• Interested novice rowers / coxes to date: 100+
– Madison Crew wants to welcome all interested rowers / coxes
– Interest may exceed a number that is manageable by the team
– If and only if it becomes necessary, the team may have to initiate a
try-out system to make the team in 2011
• Crew Council is the forum for parents’ issues & complaints
– Ombudsman for students, parents / guardians, Board, & coaches
– 5 parents investigate facts and make recommendations to Board
– Chaired by Howard Springsteen, [email protected]
Try-out Contingency Plan
• Who?
– Try-outs are for novices only (no varsity cuts)
– Head Coach makes the final decision who makes the team
• When? (per VHSL rules)
– Try-outs may begin the first day of Spring season (21 Feb 11)
– Try-outs must be held for at least 3 days
– Participation or performance in pre-season conditioning may not
be used as a criterion for cuts
• How? (criteria to make the team)
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Two-mile run time
Number of push-ups / pull-ups completed in 2 minutes
Time to row 2,000 meters on erg (rowing machine)
Power ratio (watts generated / weight) during 2,000 m row on erg
Aptitude learning / demonstrating proper rowing technique
JMCBO Registration Package
• JMCBO Enrollment Package
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JMCBO Membership Form – 1 page
JMCBO Universal Release of Liability – 1 page
2010-11 Participation Contract – 1 page
2010-11 Transportation Liability Waiver – 1 page
FCPS Participation Policy, Extracurricular and Co-curricular Programs– 3 pg
FCPS Emergency Care Information – 2 pages
FCPS Field Trip Driver’s License and Vehicle Insurance Information – 1 pg
VA HS League Athletic Participation / Parental Consent / Physical Exam
Form – 4 pages
• Student with Parent Rider Form – 1 page
• Student with Student Rider & Driver Form – 1 page
• Off-campus Running Authorization Form – 1 page
TOTAL: 17 pages
Schedule of Coming Events
• 23 October – Orientation / Row day at Sandy Run
– Students get to row on the Occoquan River
– JMCBO Board members will be there to answer parents’ questions
– POC: Head Coach Paul Allbright, [email protected]
• 11 November – Registration Packages are due
– Forms can be downloaded from http://www.warhawkcrew.org/
– POC: Cindy Lawless, [email protected]
• 11 November – First dues payment ($250) is due
– Checks payable to JMCBO, P.O. Box 1657, Vienna, VA 22183
– POC: Phil Mottola, [email protected]
• 29 November – Pre-season conditioning begins at JMHS
– POC: Head Coach Paul Allbright
• 11 January – Second dues payment ($300) is due
• 14 February – Final dues payment ($400) is due
Conclusion
• Questions & Answers
• Break-out Sessions
– Head Coach
– Team Captains
– Board Members