Transcript Document

PMI Lakeshore Chapter
Information Session
March 5, 2005 @ 2:00 – 5:00 pm
Holiday Inn, Oakville
March 5, 2005
Agenda
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2:00 pm Introduction – Board Members
2:10 pm Objectives
2:20 pm Project Management Institute
2:35 pm Timeline to AGM
Break – 3:00 pm to 3:20pm - Coffee, Tea, and
Cookies
• 3:20pm PMI Lakeshore Chapter
• 4:20pm Q & A
• 4:45pm Wrap Up/Next Steps
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Project Management Institute
• Overview
• Organization – Chapters, SIGS, Colleges
• Certification – CAPM, PMP
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PMI Overview
• Vital and forward thinking – focused on the needs
of project management professionals worldwide
• Since 1984, PMI has been dedicated to developing
and maintaining a rigorous, examination-based,
professional certification program to advance the
project management profession and to recognize
the achievements of individuals.
• Membership represents a truly global community
with over 100,000 professionals, representing 125
countries
• Visit www.pmi.org for more information
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Definitions - Components
• Chapters
– Geographically based group of members
• Specific Interest Group (SIG)
– Group of members representing specific
interests with no geographic boundaries
• Colleges
– Group of members that have developed some
formal approach to one or more knowledge
areas of the PMBOK Guide – no geographic
boundaries
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Chapters/SIGs/Colleges
300
256
250
200
150
100
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50
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0
Chapters
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SIGs
Colleges
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Ontario Chapters Membership
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Timeline – Countdown to AGM
February 19 - Board of Directors Meeting
February 23 - Communication Plan on Bylaw Changes
February 23 - Notify Membership of upcoming election and process
February 23 - Notify Membership of AGM and registration date
March 5 – Information Session
March 5 – 11 – Conduct on-line vote on Bylaw changes
March 14 - Announce results of Bylaw change Vote
March 14 – Call for Nominees
Prepare Board and Management Report-Out
March 29 - AGM
•Election of Directors
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PMI Lakeshore Chapter
• History
• Growth Patterns
• 2004/2005 Strategic Plan
– Re-structuring
– Volunteer Ramifications
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Lakeshore Chapter – Introduction
• The Lakeshore Chapter is an organization of
dedicated professionals in the field of project
management providing support to the business,
technical and educational community.
• Its geographical area spans from Mississauga to
Brampton, Oakville, Burlington, Hamilton,
St.Catherines and Niagara-on-the Lake.
• 9 members founded the Chapter in 1998 and
recruited an additional 16 to officially launched the
Chapter with the requisite 25 members
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Founding Members
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March 5, 2005
John Barnes
Mike Davis
Ashok Dhir
Dave Freeman
Brian Pedherney
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John Scott
Pappur Shankar
Ray Sollychin
Ram Sriram
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Past Presidents
5 Years of Membership Growth
John Barnes
1999
86
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John Gaston
2002 - 2003
340
269
111
1999
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Pappur Shankar
2000 - 2001
451
2000
2001
720
2002
2003
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Lakeshore Chapter Membership
As of October 2004
Members 873
PMP Certified 399 (46%)
Forecasted Growth for 2005
Members Over 1,000
PMP Certified 500 (50%)
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Governance Project
1.Pressures for Change
2.Project Objectives
3.More Effective Governance Practices
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Pressures for Change
The pressures for change to the governance
structure include:
• Chapter growth
• Director workload
• Customer care and program responsibilities
• Director Development.
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Project Objectives
• Provide new governance structure and Bylaws to
the board for approval by February 15, 2005
• Ensure Board Of Directors spend at least 80% of
their time on governance activities and
approximately 20% of their time on nongovernance activities by December 2006.
• Design the Board of Directors roles so that each
Director spends no more than 50 hours per year on
PMI governance and program management
responsibilities by December 2006.
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Governance Survey Findings
Volunteer / Officer / Director Organization, Selection &
Progression:
• Approximately 100 Members serve on committees and
task forces to help off load Directors of Non-Governance
tasks.
• Volunteer VP Officers appointed by Board lead all
committees.
• VP Finance is a Board member who is appointed
indefinitely, but reviewed annually by the Board who has a
profession designation.
• Elected Directors at large (i.e., they have no named
program responsibilities)
– 2 directors advise a committee
– 4 Named Directors – President, President Elect, Past President
(and the appointed VP Finance)
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Governance Survey Findings
Workload Objectives & Time Management:
• Set annual hourly targets for each volunteer class:
– Director = 100 hours; Officer = 150 hours; Member = 30 hours
• Each volunteer class completes timesheets
• Adjust committee / board structure to ensure targets
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Governance Survey Findings
Election Terms:
• Directors elected for a two year term
• Directors can serve for 3-5 terms on the Board with a 2
year term as President
Volunteer / Director Development:
• 2 hour Board Orientation (bylaws, strategies, finances,
liability), PMI Leadership
• Half day Volunteer Orientation (Chapter overview, PMI
leadership principles)
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“As Is” Organization Structure
Shareholders/
Owners
PMI
Head
Office
PMI Lakeshore Chapter Membership (~ 900)
Strategic / Operational
BOARD OF DIRECTORS
(Size = 8)
Elected Level
(Members Vote)
President
Chairperson
Director
of Programs
Dinner Presentations
Director
of Professional
Development
Project World
Advanced Courses
/ Seminars
Re--Certification
Director
of Communication
Website
Secretary - Treasurer
Director
of Membership
Membership
Director
at Large
Past President
(appointed)
Special Projects
Email blasts
Public Relations
Certification - PMP
+ volunteers
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Director Survey of Time
Avg
Governance
NonGovernance
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143
Min
Max
37
36
82
423
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Proposed Organization Structure
Shareholders/
Owners
PMI Lakeshore Chapter Membership (~ 900)
PMI
Head
Office
BOARD OF DIRECTORS
(Size = 10)
Director
Elected Level
(Members Vote)
Past President
Chairperson
Secretary
Director
Director
Director
President
Treasurer
Director
Strategic
Senior Vice President
(President Elect)
Operational
Committee Level
(Approved by BoD)
Vice President
Events
Vice President
Professional
Development
Vice President
Communication
Vice President
Marketing
Vice President
Customer Care
Dinner Presentations
Certification - PMP
Website
Sponsors
Membership
Annual Golf
Seminars
Public Relations
Project World
...
...
Advanced Courses
Email Blasts
...
Re-Certification
+ volunteers
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Committee Structure
Functional Area Committee
Director
Advisor Role
Vice President
Functional Area
Director
Advisor Role
Asst Vice President
Functional Area
Team Members
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Changes Required
Change
Reason for Change
Increase the current board
In order to support the
of director size from 8 to 10 operational committee level
that will be introduced it
will be necessary to bring on
additional Directors. Each
Director will act as an
advisor to a number of
committees.
Increase the Director term
The increased term provides
from 1 year to 2 years
greater stability for the
Board and ensures that
knowledge gained by a
Director in their first year
came be retained and put to
good use in the second year.
Stagger the election of
The intent is to ensure that
Directors so that each year
the Board is not comprised
no more than half the
of 100% new Directors each
Directors are elected
year.
Set the maximum number
This provides dedicated
of consecutive terms at 4
Volunteers with the ability
to serve one or two terms as
a Director, gain experience,
and then run for Senior VP.
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Instrument of Change
Special Resolution to be
voted on by membership
Bylaw No 2 Section 8
Bylaw No 2 Section 7
Bylaw No 2 Section 8
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Changes Required
Change
Introduce the position of
Senior Vice President as an
appointed officer
Allow the Board of
Directors to appoint
committees to assist with
the operational work of the
Chapter
Establish the Past President
as the Chairperson of the
Board
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Reason for Change
The Senior Vice President
position is a learning
position and is part of the
succession planning. This
position works very close
with the President. Each
year the Board of Directors
elects a new Senior Vice
President.
This is the mechanism for
separating the strategic and
operational roles within the
organization. The Board of
Directors will appoint
several committees to
manage functional areas
within operations. Each
committee will have 2
Director advisors, a Vice
President and an Assistant
Vice President.
This provides a level of
independence from the
Management Team by
giving the Chairperson role
to the Past President instead
of the President.
Instrument of Change
Bylaw No 2 Section 26
Bylaw No 2 Section 25
Bylaw No 2 Section 31d
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Volunteers
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Opportunities
Benefits
Commitment Levels
PDUs
Being a Volunteer is one of the highest callings a member can
do. It allows you to give back to the community.
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Volunteer Opportunities
• Shaping the Future – Where do you think the
Chapter should be in the next 3 to 5 years ?
– Board Member/President-Elect/President
• Maintaining the Operations of the Chapter
effectively
– VPs of Functional Areas (Marketing, Communication,
Membership, Programs, Professional Development,
Continuous Improvement, Infrastructure etc.)
• Implementing Strategic and Operational Projects
– Volunteers – Project Managers, Team Members
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Volunteer Benefits
• To learn about PMI
• Understanding the operations of the Chapter
• Grooming for officer positions (VP, Board Member,
President)
• Network with other Project Managers
• Opportunity to earn PDUs
• Recognition within the Chapter and family of PMI
chapters
• Promote Project Management within the community
• Personal sense of achievement and accomplishment
• Have fun
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Volunteer Commitment Levels
It does not matter if it is an hour a week or 8-10 hours per
month. So whether you want to involved with Training,
Finance, Infrastructure, Marketing or Membership or
Program planning and implementation, the Chapter has a
need for your creativity through teamwork.
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President (Appointed)
Senior Vice President (Elected by Board from Directors)
Director (Elected)
Vice President – Functional Area (Appointed by Board)
Assistant Vice President – Functional Area (Appointed by Board)
Volunteers (Team Members)
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Volunteer PDUs
PMP certified members need to earn 60 PDUs every 3-year
cycle. PDUs (Professional Development Units) can be
earned through the following methods:
– Serving on the Board of Directors of the Chapter
• PMI’s Category 5 provides 10 PDUs per year for serving as a
Board Member.
– Serving as a Vice President or AVP of a Functional Area
• PMI’s Category 5 provides 5 PDUs per year for serving the
Chapter.
– Serving as a Team Member to implement projects
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PMI’s Category 5 provides:
1 PDUs for serving on a Project that is 3 months in duration
2 PDUs for serving on a Project that is 6 months in duration
5 PDUs for serving on a Project that is 12 months in duration
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Volunteer PDUs
Other Ways of getting PDUs
– Attending Chapter Dinner Presentations
• One (1) PDU is earned for every dinner presentation attended.
These presentations count as Category 4 activities. When
completing the Activity Reporting Form for PMI, it will be
necessary to supply the Program Number.
• Program Numbers are found in the event notices in the Events
section.
– Being a Speaker at a Chapter Dinner
Presentation
• Speakers on a project management topic at PMI Chapter
meetings earn Five (5) PDUs for each presentation given.
These presentations count as Category 2D activities.
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Volunteer PDUs
Other Ways of getting PDUs
– Facilitating at a Chapter-Organized PMP SelfStudy Course
• PMPs that facilitate one or more topics for a PMP self-study
course will earn Ten (10) PDUs which would qualify as a
Category 2C activity.
Be a Volunteer.
We look forward to having you on the team !!
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Questions & Answers
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Wrap Up / Next Steps
• Electronic voting for Bylaw changes
• AGM and Elections
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Election Process
• Call for nominations
• Nomination Process
– Fill out the nomination form
– Obtain two Lakeshore Chapter members to 1st
and 2nd your nomination, and
– Return the nomination form to the
[email protected] email
• Election to be held at the AGM
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