Transcript Vietnamese Youth Convention

Vietnamese Youth Convention 5
Vietnamese Martyrs Parish
Archdiocese of Seattle
VYC5 BTC Meeting
February 4, 2015
1
GIÁO XỨ CÁC THÁNH TỬ ĐẠO VIỆT NAM
TỔNG GIÁO PHẬN SEATTLE
Vietnamese Martyrs Parish of The Archdiocese of Seattle
THE
INSPIRATION
6801 South 180th St – Tukwila, WA 98188
Phone: (206) 325-5626 Fax: (206) 324-5849
Website: www.vnccs.org
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Vietnamese Youth Convention 5
Volunteer Commitment Form
As a volunteer to do God’s work in carrying out the mission and vision of the Vietnamese Youth
Convention known as VYC5 in Seattle, Washington on the 4th of July weekend in 2015 for the
Vietnamese Catholic Youth around the country, I ___________________________________________
understand my role and responsibility to God, my Parish, my peers, and the Vietnamese Catholic Youth
that will be participating in this convention. With this understanding of my role & responsibilities and
my answer to God’s call to SERVE, I promise to:
S
– Seek Ye first: I promise to seek God first to understand His purpose for me in my work.
E
– Excellence: I promise to go one step further in my pursuit for excellence.
R
– Respect: I promise to respect my peers in their judgment as we work alongside one another.
V
– Vision: I promise to help build the vision of Vietnamese Youth Convention.
E
– Embrace and Enjoy!: I promise to embrace the challenges and find joy in what I do.
As for me and my house, we will serve the Lord. ---Joshua 24:15
Sign By: _________________________________________
Date: ___________________________________________
Witness: _________________________________________
Fr. Đào Xuân Thành
Meeting Agenda
•
•
•
•
•
•
•
•
•
7:00PM
7:05PM
7:15PM
7:20PM
Opening Prayer
Activity & Introduction
Updates from Las Vegas, NV
Updates from CA – OC, San Diego, San Jose,
Sacramento
7:30PM
Executive Updates
7:35PM
Updates from Committees
8:20PM Staff/Volunteer
8:25PM
Next Steps
8:30PM
Closing Prayer
Executive Updates
• Khoi Truong & BDH Retreat was a success!
• Extended matching until Sunday Feb. 22nd
• First deposit made to PLU $31K.
• Super Bowl fundraising event was a success.
• Publicity Blitz is on.
• Tacoma, WA visit was a huge success.
• PLU tour set up for Feb. 28th and March 28th.
• Support from Dong Ngoi Loi
Finance – Khối Tài Chánh
• As of 2/2/15:
• Donations $31,390, Sponsorships $10,000, HCH
profit $904.55
• Deposited $2,565.00 cash and check from
registration
• Guesstimate $16,000 to $17,000 still pending from
Eventbrite
• Reimbursements: $33,540.45 (mostly from PLU
deposit, posters printings), plus bank and check
fees
• Bank balance (checking) - $11,624.14
Finance – Khối Tài Chánh
• Working with Cha Thành on application to receive
money early from Eventbrite
• Came up with names ideas for workshops
• Chị Tuyết helping with counting coins donation
• Tax letters and thank you letters sent
Future Work
• Thank you letters will be sent as donations arrive
• Pay speakers when receive info from Content
• Cash flow and budget forecast from committees
Activity- Khối Sinh Hoạt
1. Goal for activities committee: Come up with
EXCITING icebreakers/activities for participants
to mingle and have fun! Main focus is to recruit
volunteers! LOTS AND LOTS OF
VOLUNTEERS! Our plans will not run smoothly
or according to plan if we do not have an
efficient amount of volunteers.
2. What we need to achieve it: VOLUNTEERS!
Lots and lots of QUALITY volunteers!! (people
who are energetic, enthusiastic, people friendly,
and who can lead a group of 20 on their own)
3. Detailed plan: Here are all of the time slots
activities committee is signed up to fulfill. We
not have specific ice breakers/games at this
point but I have a rough break down of what
we envision.
do
FRIDAY JULY 3
• 11:00 AM- 12:30 PM: First time separating into our designated
groups and doing fun ice breakers
• 2:00PM-4:00PM: Organize rally to lead into opening
ceremony
• 7:30PM-8:30PM: Group activities
SATURDAY JULY 4
• 8:00AM- 9:00AM: Zumba exercise for EVERYONE ALL
TOGETHER!!
• 2:00PM- 4:00PM: Games/sports activities (volleyball
tournament, relay competitions, etc)
• 10:30PM -11:30PM: Group gathering/ reflection
SUNDAY JULY 5
• 9:30AM- 10:00AM: Morning prayer and last ice breaker/game
4. Timeline & execution strategy: Here is what
we plan on discussing at each meeting.
• JANUARY 30th:
• How to separate groups
• Group names (animals, 117 vietnamese martyrs, colors,
etc)
• How to lead groups/volunteer leaders
• Set a goal for volunteer recruitment as well as volunteer
requirements
• How to lead groups/volunteer leaders
• FEBURARY 27th:
• PLU tour day
• Plan all activities/ice breakers for Friday
• Begin coming up with dance moves for theme song
Timeline & execution strategy continue
• MARCH 27th:
• Plan all activities/ice breakers for Saturday/Sunday
• FOCUS ON VOLUNTEER RECRUITMENT!!
• Continue coming up with dance moves for theme song
• APRIL 24th:
• Discuss organization of volunteers/activities
• FOCUS ON VOLUNTEER RECRUITMENT!!
• Plan for volunteer training day
• MAY 29th:
• FOCUS ON VOLUNTEER RECRUITMENT!!
• Plan for volunteer training day
• JUNE:
• Volunteer training day (date to be determined)
KHỐI PHỤNG VỤ
THÁNH LỄ KHAI MẠC July 3.2015 . 3:00pm ( 2:30pm)
- Ý Lễ: Kính Các Thánh Tử Đạo Việt Nam. Phẩm phục đỏ. ( E/V)
- MC: Fr. Hoàng Nhật + 1 assistant
- Giúp lễ: Fr. Hoàng Nhật – Judy - Mỹ Linh – Nhóm Cali.
Phòng dọn áo lễ: 102 (phía đầu hội trường- cần xếp bàn để dọn áo lễ)…quý Soeur, Anh Hoà, Anh
Chính ( mượn thêm một sô áo lễ chung của GX)
-
Ghi chú: Xin trường chuẩn bị rack và móc áo
- Địa điểm bàn thờ: giữa sân khấu
-
Chiều dài bàn thờ….
-
Thánh Giá đặt trước bàn thờ
-
Bánh, Rượu, chén thánh….dọn phía bên phải bàn thờ (cần bàn), sách lễ.. Chị Quế, Judy +…
-
Ca đoàn, ban nhạc bên trái bàn thờ. (mượn 4 cái bục gỗ ở nhà thờ cho ca đoàn) – phòng tập hát…
-
Phía trước có steps đoàn đồng tế đi thẳng lên bàn thờ
-
Xin set up 2 projector chiếu bài hát – 2 bên bàn thờ.
-
Reserve ghế cho đoàn dâng hoa, các em TNTT sẽ hướng dẫn TTVTT….hàng rào danh dự…. Đón
đoàn đồng tế.
-
-TTV Thánh Thể - Đức TGM, quý Cha, quý Thầy, quý Soeur (24 điểm)
-
---- mỗi địa điểm sẽ làm số…( Bác Quý) – Đoàn TNTT hướng dẫn TTVTT (Tr. Phụng)
- Sách hát: các bài hát, bài đọc, lời nguyện ( Chị Quyên Nguyễn) – layout Cover,… phát sách lúc check
-in
KHỐI PHỤNG VỤ
Đoàn đồng tế: Thánh giá nến cao - Giúp lễ - Đoàn dâng hoa (Everett) – quý Thầy –
quý Cha - Đức TGM Peter Sartain - Đức Cha Vincente Nguyễn Văn Long
-
Đoàn rước bắt đầu từ phòng 102 … đi theo bảng hướng dẫn…
- Seattle Choir +
- Nhập lễ: Bài hát…
- Chào mừng: Fr. Thanh Dao
-Bộ lễ:…
-Bài đọc I: Kn 3,1-9 ( Wisdom 3,1-9) – (Sr. Phước - CA)
-Đáp Ca: TV 125
-Bài đọc II: 1 Cor. 1,17-25 ( Fr. Nhật)
-Phúc Âm: Mt 10,17-22 ( Thầy Phó Tế Philip Nguyễn Đức Mậu)
-Bài giảng : Đức TGM Peter Sartain ( thông dịch: Fr. Thanh Dao)
-Lời nguyện chung:Frère Phong 1, Anh Khoa 1, Fr. Nhật 1, Everett 1, TNTTCHĐ 1 – (3 lời
nguyện Việt – 2 lời nguyện English)
-Đoàn phụng vũ: Everett ( Sr. Phương Nguyên) - Niềm Tin Kiêu Hùng
-Áo dài – Khăn đống ( 20 hoặc hơn… )
- Dâng lễ:
-
KHỐI PHỤNG VỤ
Hiệp lễ: Bài:…
Kết lễ: Bài:
DỌN PHÒNG ĐẶT MÌNH THÁNH CHÚA
-
Mặt Nhật – MTC - Nến – Khăn bàn thờ (Chị Quế)
Hoa: Chị Khuyên
Nhạc cầu nguyện + Máy nghe nhạc: Sr. Mai
PRAISE & WORSHIP – 9:15pm-10:00pm
-
Ban nhạc…(Cao Thắng)
ADORATION - 10:00pm – 10:30pm
Ban nhạc: Cao Thắng + Mỹ Linh
Các em Giúp lễ: ….. ( nhóm)
Hướng dẫn giờ Chầu: Ashley – Lesly (Sr. Mai đã liên lạc)
Mặt Nhật - Nến – bình hương - trầm – sách lời nguyện: Chị Quế +….
Chiếu sliceshow: Chị Mary Kim Ngọc
KHỐI PHỤNG VỤ
Saturday July 4,2015
Thánh lễ 6:15am – 7:00am
- Địa điểm: Karen Hille Phillips Center
- Cần trường học chuẩn bị để dọn bàn thờ (Nhờ Anh Hòa, Anh Chính)
- Bàn dọn Bánh, Rượu…( Chị Quế + Chú Thân)
- Địa điểm đọc Lời Chúa – (cần 1 cái bục) – A. Hòa, A. Chính
- Sách lễ, folder bài đọc, sách bài đọc – Bác Quý+ Sr. Mai
- Bài đọc St 27,1-5.15-29; Mt 9,14-17
- Địa điểm trao MTC: Bác Quý và LMTT hướng dẫn.
- Ca đoàn: Seattle choir ( Cao Thắng + Mỹ Linh)
- Bài hát:
Nhập lễ
Đáp ca
Dâng lễ
Hiệp lễ
Kết lễ
KHỐI PHỤNG VỤ
Saturday July 4,2015 (9:00pm – 10:00pm)
- Divine Marcy night: Taize (ngoài hội trường)
- Nội dung, nhạc cầu nguyện, hướng dẫn giờ cầu nguyện ( Sr. Trần Phước)
-
Sliceshow: Chị Mary Kim Ngọc
-
Tượng Chúa Giêsu vác Thánh Giá ( mượn Giáo xứ)
-
Nến bàn thờ, nến cầm tay… đang nghiên cứu…
-
Vải trang trí (Trắng, đỏ)
-
Chuẩn bị bàn thờ, nến….( quý Soeurs)
KHỐI PHỤNG VỤ
Saturday July 4,2015
RECONCILIATION
- Sau giờ Entertainment
- Fr. Thành giúp các em xét mình (15’ – 20’)
-
Hướng dẫn quý Cha đến các địa điểm ( Bác Quý sẽ làm sign) – Ban phụng vụ sẽ hướng
dẫn quý Cha.
-
Các địa điểm giải tội trong hội trường.
-
KHỐI PHỤNG VỤ
Sunday July 5,2015
Chúa Nhật 14 Thường Niên
Phẩm Phục Trắng
Đoàn đồng tế: Thánh giá nến cao - Giúp lễ - Đoàn dâng hoa (Everett) – quý Thầy –
quý Cha - Đức Cha Vincente Nguyễn Văn Long
- Đoàn rước bắt đầu từ phòng 102 … đi theo bảng hướng dẫn…
- Seattle Choir +
- Nhập lễ: Bài hát…
-Bộ lễ:…
-Bài đọc I: Ed 2,2-5. (Anh Khoa - Sacramento)
-Đáp Ca:
-Bài đọc II: 2 Cor. 12,7-10 ( Ashley - SW)
KHỐI PHỤNG VỤ
- Phúc Âm: Mc 6,1-16 ( Thầy Phó Tế….)
- Lời nguyện chung: Nhóm Cali 1…., Las vegas 1, Tacoma 1, Nhóm Fr.
Truyen 1, Sr. Phước 1,
- Đoàn phụng vũ: Frère Phong (đã gởi nhạc) ban phụng vụ chuẩn bị 1
bình hoa dâng lễ vật (các em trong đoàn sẽ dâng Bánh, Rượu, Hoa)
-
Dâng lễ:
-
Hiệp lễ:
-
Lời cám ơn:…. Quà…
-
Kết lễ:
KHỐI PHỤNG VỤ
4.Timeline
*** March:
1. Layout booklet ( có đầy đủ bài hát) – bài đọc (V/A)
( Cần sẽ liên lạc với Thầy Fujino mình gởi bài hát và
Thầy sẽ layout….)
1. Làm slide show giờ chầu, bài hát lễ Slice show bài
hát lễ , giờ chầu….(Mary Ngoc Nguyen)
*** April:
1. Gởi booklet cho Thầy Rufino print. ( số lượng)
KHỐI PHỤNG VỤ
*** May:
Sách in xong
In các bài đọc, lời nguyện chung
Mua bánh lễ, rượu lễ, nến….
*** June:
*** July:
Vietnamese Youth Convention 5
Vietnamese Martyrs Parish
Archdiocese of Seattle
Website
Update
www.vyc5.org
Website Highlights
• Use the Website to push information!
• We want to have 100% of the information
on the website as we have in our program
booklet
www.vyc5.org
Website: What’s new
• VYC5 Blog, posted
• Life & Faith
• Having a Faith Lift
• Me & My Catholic Life Goals
(Young Adult)
• Music
• Introducing the John Paul II Choir
• Coming soon
• Sexual Purity (Fr. Tri Nguyen)
• Meeting your mate
• Music: Playing the Dan Tranh
• Need Help
• Behind the Scenes VYC
planning
• Foods at VYC
• And more!....
www.vyc5.org
Website: What’s New?
• Hospitality
• Questions
and answers
• Tour
information
• Shuttle
request, etc
www.vyc5.org
Website: What’s New?
• Speakers and workshops!
www.vyc5.org
Website: Groups
• A place where
visitors feel that they
can go together
• Each group has it’s
own picture and
description
• Can link to their
website
• Ideally, this list
would be the same
list shown during
registration process
www.vyc5.org
Website needs your input
• Your committee needs to post information on
website… be creative in what information is useful!
• Ideas for future
•
•
•
•
•
Map of event
Sign up forms for activities, workshops
Post agenda for Van Nghe/Sign-ups
Rehearsal schedule
News items
• New group signups?
• Highlight big achievements with each committee
• Teamwork: YOU post content, We can help make
it pretty
• Look for places where people might have
questions and need information
www.vyc5.org
Vietnamese Youth Convention 5
Vietnamese Martyrs Parish
Archdiocese of Seattle
Technical
Update
www.vyc5.org
People working together
• Design is not final, but our committee needs
information about staging (indoor and outdoor)
• Who is creating drawing of the inside stage?
• Who is creating drawing of the altar and seating?
• Who is creating drawing of outdoor stage?
• Communication is really important
• Share your Audio/Technical Needs and Why (the
why is important so we can find the real need)
•
•
•
•
# of microphones
# of instrument inputs
# of audio playback (MP3, CD, Video, YouTube, etc)
Presentation? Powerpoint, video? Lyrics overlay? Etc.
www.vyc5.org
Technical Design Priorities
1. Minimize/Eliminate Audio Feedback
• This may create restrictions where we can put the choir, altar,
etc.
2. Support the stage ‘look’ that we desire
• We do not need to ‘show-off’ equipment to be successful.
• Hiding equipment is just as important to create the
environment we want to for VYC
3. Deliver high quality audio
• It has to sound good after #1 and #2 is done in order to have a
successful event.
• Support sounds ‘feeling’ and dynamic range required by
entertainment, praise & worship, adoration, liturgy
4. Deliver proper lighting brightness for stage effects &
photography & video (30 frames per second)
www.vyc5.org
Examples of decisions we
need
• Khối Phụng Vụ
• Is the choir allowed on stage?
• Placing on stage might conflict with liturgical focus (feedback
from priests, bishops)
• This affects the type of speakers we can use, and placement
of speakers and monitors
• Các Khối Van Nghe & Nội Dung & Khánh Tiết
• How wide do you require the stage to be (in feet)?
• Do *not* say “as wide as possible”, think about staging
people on/off, placement of props and equipment
• Width requirement affects truss & lighting placement, where
banners can be shown
• We may choose to hide speakers behind curtains, or
suspend them in the air
www.vyc5.org
Example: Indoor Design (Front)
This is for illustration only, not final, not to scale
Truss (can cover with banners)
T
r
u
s
s
Curtain
Projector Screen
Curtain
Skirt
T
r
u
s
s Chairs for clergy
Chairs for clergy
Access Ramp
Backdrop
T
or
ch
Altar
T
r
u
s
s
Projector Screen
Curtain
Skirt
Stage
Audio
control
Question: Where will choir go? Where should speakers go? How
big are speakers (8’ wide)? Decorate over the truss with banners?
www.vyc5.org
TCurtain
r
u
s
s
Example: Indoor Design (TOP)
This is for illustration only, not final, not to scale. Trusses (T) are hidden. Lighting
is mounted on trusses, speakers could be ‘flown’ (suspended)
Backdrop
Tor
ch
Stage
T
Projector Screen
T
Altar
T
Projector Screen
Access Ramp
Audio
control
Question: Where will choir go? Where will speakers go? How big
are speakers? Will everything fit or can we hide it?
www.vyc5.org
T
Example: Outdoor Stage
This is for illustration only, not final, not to scale
Backdrop
Step
s
16x20 Stage
Question: Do we need night time lighting?
www.vyc5.org
Audio
control
Step
s
Example: Choir Design
• 4 main microphones, 1 for each harmony
(Soprano, Alto, Bass, Baratone). This is placed
in front of choir (best singers in front)
• Supporting microphones for rest of choir
standing in back
• 12 Instrument line-inputs
• Still need to decide
• Piano or Keyboard?
www.vyc5.org
Example: Band Design
• Drumset– pre-wired & shared for all bands
• Place on rolling platform to easily move aside on
stage
• Monitors – in-ear or free standing or suspended?
www.vyc5.org
Sound Check, Rehearsal
The following is only a rough idea only, *not final*
• Wednesday July 1, 5pm
• Set up, equipment test, sound tests
• Volunteers needed
• Thursday July 2 9am-10pm
•
•
•
•
Sound checks for indoor & outdoor
Opening Ceremony, Closing Ceremony
Adoration
Liturgy
• Friday July 3 8am-12pm
•
•
•
•
•
Sound Checks for indoor & outdoor
Taize
Praise and worship
Bands
Van Nghe entertainment
www.vyc5.org
Participant & Religious Registration Price & Schedule
Registration
Dates
Package
A
Package
B
Early
11/9/14 - 2/28/15
$175
$115
Regular
3/1/15 - 5/15/15
$195
$135
Late
5/16/15 - 6/15/15
$225
$165
No Reg.
6/16/15 - 7/2/15
N/A
N/A
Onsite
7/3/15
$250
$190
Registration fee for religious attendees (e.g., bishops, priests, nuns,
deacons, seminarians) will be 50% of current participant fee
Package Types
Package A
Package B
Entrance & Participation
Entrance & Participation
Meals
Meals
VYC Pack
VYC Pack
Accommodation
T-Shirt
T-Shirt
Registration & Payment Methods
• Online (preferred)
• Credit card
• Checks if we host a registration drive
• Paper – Recently created to accommodate parents who prefer paper
• Check
• NO CASH
Registration Highlights
• Team members
• Dũng Nguyễn – Eventbrite master
Registration Highlights
• Team members
• Dũng Nguyễn – Eventbrite master
• Hưng Phạm – Liên’s support team
• Liên Phạm – Website content creator
Registration Highlights
• Team members
• Dũng Nguyễn – Eventbrite master
• Hưng Phạm – Liên’s support team
• Liên Phạm – Website content creator
• Linda Hoàng – Communications creator
Registration Highlights
• Team members
• Dũng Nguyễn – Eventbrite master
• Hưng Phạm – Liên’s support team
• Liên Phạm – Website content creator
• Linda Hoàng – Communications creator
• Nguyen Khong – Compliance guru
Registration Highlights
• Team members
• Dũng Nguyễn – Eventbrite master
• Hưng Phạm – Liên’s support team
• Liên Phạm – Website content creator
• Linda Hoàng – Communications creator
• Nguyen Khong – Compliance guru
• Paul Nguyễn – Website master
Registration Highlights
• Team members
• Dũng Nguyễn – Eventbrite master
• Hưng Phạm – Liên’s support team
• Liên Phạm – Website content creator
• Linda Hoàng – Communications creator
• Nguyen Khong – Compliance guru
• Paul Nguyễn – Website master
• Phương Lưu – Logistics consultant
Registration Highlights
• Team members
• Dũng Nguyễn – Eventbrite master
• Hưng Phạm – Liên’s support team
• Liên Phạm – Website content creator
• Linda Hoàng – Communications creator
• Nguyen Khong – Compliance guru
• Paul Nguyễn – Website master
• Phương Lưu – Logistics consultant
• Thanh Thanh Bùi - Nội dung liason
Registration Highlights
• Team members
• Dũng Nguyễn – Eventbrite master
• Hưng Phạm – Liên’s support team
• Liên Phạm – Website content creator
• Linda Hoàng – Communications creator
• Nguyen Khong – Compliance guru
• Paul Nguyễn – Website master
• Phương Lưu – Logistics consultant
• Thanh Thanh Bùi - Nội dung liason
• Đạt Trần – Website Team Liaison
• Linh-Uyên Vũ – Team compass
Registration Highlights
• Team Objective – Make the first introduction and interaction with VYC
simple, seamless, timely and exciting for registering participants
• Meetings – every other Thursday from 8:00 PM-9:30 PM
• Vetted 4 vendors
• Negotiated to lower Eventbrite fee by $.29 per transaction =~$435
• Received 40 email inquiries ranging from registration, dorm, touring,
publicity, group inquiries, prices, food, volunteering, etc.
• Creating FAQs
• Created online donation functionality
Registration Highlights
• Transition to PowerPivot
Registration Project Tasks
•
•
•
•
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•
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Religious page
Media/Speaker page
Staff/Volunteer page
Participant Phase II (workshops) page
Waiver form audits
Minor guardian audits
Check-in & check-out processes for distribution and collection
(individual/group)
• Meal cards
• Dorm keys
• T-shirts
• VYC packs/materials
• Layout for check-in & check-out locations
• Signage, materials, etc.
• Fee collection process/communication for lost meal/dorm cards
• Answer hub
Support Needed from other Committees
• Hospitality
•
•
•
•
Bus transport from and to airport/church to PLU
Touring
Lodging prior, during and after VYC
Welcome committee to usher to registration progress
• Content
•
•
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Fields needed for workshop registration
Process for workshop registration
Speaker names, pictures and description for registration
• Security
•
•
Lodging
Emergency contacts
• Logistics & Scheduling
•
•
•
•
Areas of set-up and timing needed
Maps
Signage
Directing participant flow
Support Needed from other Committees
• University
•
•
Information about lodging
Storage
• Food
•
Prior, during and after VYC
• Technical
•
•
Wifi access
Supplies needed for check-in and check-out processes
• Publicity (social media & email)
•
•
Contact with participants post registration, before the event and after the
event (TBD)
Communication timeline, so we don’t inundate participant inboxes
• ALL
•
Check your emails; Registration team will begin forwarding participant
questions to you
Vietnamese Youth Convention 5
Vietnamese Martyrs Parish
Archdiocese of Seattle
Staff &
Volunteers
Tôi là Staff hoặc Volunteers?
Staff Classification
• Who is called to be Staff?
• Ban Điều Hành
• Khối Trường
• Committee members (approved by their Khối
Trường) who have dedicated “significant
contribution” towards the planning/hosting of VYC.
• Who approves Staff?
• Ban Điều Hành is responsible for approving các khối
trường
• Khối Trường is responsibility of approving their
committee members
Staff at VYC
• Staff will be issued a unique badge & t-shirt
granting them full access to the entire
convention.
• Staff may be asked to support other committees
& tasks during the convention.
• Staff are encouraged to sign-up for Package A
and spend the weekend onsite to support the
successful hosting of VYC where needed.
Volunteers Classification
• Who are Volunteers?
• Volunteers are all those who only attend VYC for a
limited duration with a specific role/need.
• Committee helpers
• Setup & Clean-up crew
• Media
• Who coordinates Volunteers?
• Tracy Thảo Bùi will oversee all volunteers through
the coordinate with Ban Điều Hành & all Khối
Trường.
• Volunteers must check-in & check-out with Tracy
Thảo Bùi to ensure accountability for logistics.
Volunteers at VYC
• Volunteers will be issued a unique badge & Tshirt but will NOT be allowed to attend any
workshops/events during the convention (except
the role/event they are asked to support.
• Volunteers are welcome to remain on-campus but
will NOT be allowed to stay on-campus overnight.
• Volunteers will not be provided a meal plan
through the school but rather by our Food
Committee.
Registration Details
• Volunteers
• No registration fee
• Need to register online through Eventbrite
• Need to complete required archdiocese volunteers
training
• Staff
• Registration fee & deadline similar to participant
• Need to register online through Eventbrite
• Select “VYC5 Staff” as group
• Begin registering now
What’s next?
• Publicity Blitz - Portland/Vancouver BC Visit
• Tet at our parish
• Final push for our match, $10K out there to be
matched – We have until Midnight Feb. 22nd
• Registration - Increase
• Registration - Staff
Closing Prayer
Next BTC Meeting 3/4/15