Transcript MM - Configuration

MM – Configuration
Purchasing
Objective
To understand
Purchase Order
Contracts
Scheduling agreements
Condition
Partner Function
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PURCHASE ORDER
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Purchase Order
PO is the legal document asking
vendor to supply material or services
with agreed conditions.
PO can be controlled with header level
release procedure.
Item category and account assignment
are important in PO like PR.
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Processing Purchase Orders
Purchase
Requisition
Create
RFQ
Purchase Order
Reference
PO
Outline
Agreement
Vendor/
One-Time
Vendor
Purchasing
Info Rec
Price
Conditions
Contents in Purchase Order
PO
Header
PO
Overview
Account
Assignment
Pricing
Conditions
Texts
PURCHASE
ORDER
Delivery
Schedules
Additional
Data
Services
Changes
Order
History
Account assignment in PO
Every item in PO is assigned to an
account.
One item can be assigned with more
than one accounts also.
E.g. Procurement of certain project
related items has to be accounted
with two cost center.
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Multiple Account Assignment
Pur Req 1
Chair
2
Cost
Centre 2200
Pur Req 4
Desk
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Purchase Order
Desc
Pur Req 2
Chair
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Cost
Centre 2100
Pur Req 3
Chair
4
Cost
Centre 3200
Qty
1. Swivel Chair 12
2. Desk
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Cost
Centre 7211
Item Category in Purchase
Order
Purchase Order
Item Category
Normal Item
Consignment
Third Party
Account Assignment
= Mandatory when material Consumable
= Optional when material Stocked
= Not Allowed when Consignment
CONTRACTS
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Contracts
Contracts are of two types
Quantity contract
Value contract
It can be created with reference to
requisition
RFQ
another contract
Or
directly
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Contracts
cont..
Contracts does not contain Delivery
date
Release order created with reference
to contract will have the delivery date.
Contract has the validity period
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Processing Contracts
Purchase
Requisition
Vendor/
One-Time
Vendor
Create
Contract
RFQ
Purchasing
Info Rec
Reference
Contract
Price
Conditions
Release
Order
Stocks
March 2000
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Item Category in Contract
Contract
Item Category
Standard Item
K Consignment
M Material Unknown
W Material Group
Account Assignment
= Mandatory when material Consumable
= Optional when material Stocked
= Not Allowed when Consignment
Contract item category
Use M item category for unknown material
If contracts specifies target value for all material,
use material group W (only in value contract)
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Account Assignment Category
Create Contract
A
C
K
U
X
Account Assignment Category
Asset
Sales Order
Cost Centre
Unknown
All Auxiliary Account Assignment
Release Order
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C
K
U
X
Account Assignment Category
Asset
Sales Order
Cost Centre
Unknown
All Auxiliary Account Assignment
Release Orders
Contract
Purchasing
Data
Copied
Open Target
“Qty”
Release Order
Qty Date
Centrally Agreed Contract
Contract
Purchase
Org.
COMN
Plant
PO
PO
Purch.
Org. 2100
Purch.
Org. 2100
Plant : MIND6
Plant : IND7
PO
Purch.
Org. 2300
Plant : 9100
SCHEDULING AGREEMENT
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Scheduling agreement
It specifies
Order quantity
Price
specific period to supply
There is a delivery schedule for each
scheduling agreement
Helps to reduce paper work
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Types of Scheduling agreement
Scheduling agreement can be
With release procedure
Without release procedure
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Processing Scheduling
Agreements
Purchase
Request
Vendor
Reference
RFQ
Vendor
Scheduling
Agreement
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Reference
Scheduling
Agreement
Delivery
Schedule
2/24
3/24
5/26
CONDITION
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Pricing Condition
Pricing describes the price and cost
Pricing is controlled with condition
technique
Let’s discuss about condition
technique before we go to pricing.
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Condition Technique
It is used across all modules in SAP
output determination
Work flow
Batch determination
Partner determination
Condition technique is used to determine
total cost of purchase in MM
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Condition Technique
cont..
Following are the three important
component
Condition Table / condition type
Access sequence
Condition record
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Condition Table
Condition table specifies the fields
combination.
System searches through predefined
tables in a sequence.
It is defined in the configuration.
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Condition Type
Condition type is the four letter key
controls
Calculation type
Type of changes allowed
Scale basis
Condition type contains access sequence
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Access Sequence
There can be more than one table used to
define different field combination
It is required to search more than one table
to fetch a record.
Defining the sequence in which these
tables are to be accessed is known as
access sequence.
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Condition Record
Condition records is the master data.
Maintaining values for the condition
table is known as condition record.
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PARTNER FUNCTION
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Partner Function
Defines the responsibilities of people
involved in the business.
Example in MM are:
a.
b.
c.
d.
Ordering address
Supplier of goods
Invoicing party
Different payee
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Partner Function Contd..
Many business partners can be defined
as partner in SAP.
E.g. Vendors, Carriers
Roles of each partner can be defined.
E.g. Certain vendors are only for
ordering and not for invoicing.
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Summary
You must have understood
Purchase Order
Contracts
Scheduling agreements
Condition
Partner Function
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