Transcript Preparing for NIH Electronic Grant Application

Application
Complete…
Next Steps
Megan
Columbus
Be sure to “Save”
the completed
application
package to your
local hard drive.
Be sure all Mandatory
Documents are completed
and moved to the
submission list.
Refer to the agency-specific
instructions for which Optional
Documents are required.
2
The Check Package
for Errors button
will ONLY show
Grants.gov errors.
You must Submit the
application for it to
go through the NIH
validation process.
NIH errors will be
shown in the eRA
Commons.
3
The AOR submits the application to Grants.gov.
Registration with Grants.gov and eRA Commons must
be
4
complete to successfully submit.
The AOR Signs & Submits
Only the AOR may sign and submit the
application on behalf of the organization.
5
AOR Submits
6
Submit Application
Scroll to the bottom of
the Grants.gov
confirmation screen to
receive your Tracking
Number and Date/Time
Stamp.
Applications are due 5
p.m. local time of the
applicant org. on day of
submission deadline.
7
Expected Turnaround Times
• Grants.gov response to an application
submission – generally within hours, up to 2
weekdays
• eRA Commons response to an application
submission – generally within hours, up to 1
weekday
• AOR/SO and PI review of application image –
within 2 weekdays of availability in eRA
Commons
8
Grants.gov Validations
• All Grants.gov mandatory fields have been
completed
• All mandatory documents have been
completed and moved to the Completed
Documents box (Submission List)
• Checks the DUNS #
• Checks date format, email address format,
and scans for viruses
9
Email Notifications – Grants.gov
• AOR receives emails
• Submission Receipt – app received and is being
validated
• Rejection Notice – app is not validated because
of Grants.gov errors
• Submission Validation Receipt – app has been
validated
• Grantor Agency Retrieval Receipt – app has
been retrieved by the agency
• Agency Tracking Number – app has been
assigned a tracking number by the grantor
agency
10
Check Status in eRA Commons
After submission, the eRA Commons
system will:
– Apply the NIH validations
– Assemble the grant image
– Generate a Table of Contents
– Include headers (PI name) & footers
(page numbers) on all pages
11
eRA Commons Validations
• The eRA Commons checks the application
against NIH business rules
– Detailed check against the instructions in
the application guide
– Validates against the instructions in the
specific FOA
– For a detailed list of NIH validations:
http://era.nih.gov/ElectronicReceipt/prepare_app.htm#5
12
Email Notifications - eRA Commons
AOR/SO and PI receive emails
Validations Complete/Check Assembled
Application
Validations Complete/Check Assembled
Application – Warnings Only
Action Required: Errors and/or Warnings, Missing
or Invalid Commons Username, System Error
SO has refused application – SO rejected the
application
13
Check Status in Commons – PD/PI
1. Click the Status tab to view the PI Status.
14
2. Find application that shows “eSubmission Error” in the Application Status column.
3. Follow the link on the Application ID to see specific Error/Warning messages.
View Errors/Warnings
15
Errors & Warnings
• Errors must be addressed before the
application can move on to Referral.
• Warnings may be fixed at the applicant’s
discretion but do not require action for the
application to move on.
• If the PI corrects any Warnings or Errors, they
should contact the AOR/SO. The AOR/SO must
submit the entire changed/corrected application
again through Grants.gov.
16
Check Status in Commons
AOR/SO
Search screen allows the AOR/SO to narrow the list of results. Click
Show Prior eSubmission Errors to view application errors.
17
Check Assembled Application
View the Application Image by clicking on the Application ID
18
Check Assembled Application
Next, click on the e-Application link to view the image.
19
Application Image
Be sure to review the entire
application carefully!
Your application is not considered
received by NIH until you see the
application image in the eRA
Commons.
20
Check Assembled Application
The AOR/SO has a 2 weekday viewing window to reject an application
that has system formatting errors. If the application is not rejected
within the 2 weekdays it will automatically proceed to Receipt &
Referral.
21
Application Complete!
22