Transcript The Grant Development Process at Youngstown State University

External and Internal
Funding Opportunities Supporting
Research and Scholarly Activities
School of Graduate Studies and Research
Coffelt Hall
August 14, 2014
School of Graduate Studies and Research:
Organizational Structure
Associate Provost for Research and Dean (vacant)
(i) Associate Dean for Graduate Studies (Sal Sanders)
(ii) Interim Associate Dean for Research (Dan Suchora)
(till Sept. 1 return of Scott Martin)
Office of Grants and Sponsored Programs (OGSP)
“Authorized Institutional Official” (signatory)
Edward Orona, PhD, Director
Cheryl Coy, Secretary
(www.ysu.edu/ogsp - x2377)
OGSP – facilitate and coordinate the grant development and
submission process; finalize awards for grants and contracts:
> federal, state govts, other agencies, industry
Office of Grants and Sponsored Programs (OGSP)
Office of Grants and Sponsored Programs (OGSP)
External Funding: Activity and Success
Significant growth in twelve years (2002-2014) $3M  ~ $8M
In past 5 years: averaged ~ 126 proposals
requesting about $34.1 M annually
In past 5 years: avg. ~ $7.5 M/year - in awarded grants, contracts
FY09 – highest in YSU history (> $11.68 M)
FY11 – second highest at YSU (> $8.6M)
FY14 - ended June 30. > $7.2 M = 3rd highest in history *
(5 Yr Rolling Average:
Current FY + 4 previous Yrs)
The Grant Development and Submission Process
“Planning and Clearance”
Faculty are Principal Investigators (PIs) or Project Directors
Grant submission is a formal process: requires pre-approval
Grant awards are to the University, not to individuals
Red Guidebook: Policies and Procedures
“Authorization and Pre-Approval ”
Proposal Authorization and Pre-Approval Form:
“Blue Sheet”
Signatures required from PI, the Dept Chair, and
College Dean
Faculty Incentives: Why Participate?
Grant funds $ for creative scholarly activities and research
Promotion and tenure considerations
Independence from constraints of Dept. (Univ.) budgets
Re-assigned time (“buy-out” from Sponsor funds) during AY
Supplemental compensation (AY; summer)
Students – increase their involvement (mentoring)
Early Planning is important:
Early engagement with OGSP and notice is critical.
Get your Dept. Chairs and College Deans involved.
Internal grant pre-review – a friendly, learning and communication process
Early planning and budget development improves project proposal and
grant submission !
OGSP: Pre-and Post-Award Services
Project consultation, prospect identification (e-Grants Advisor, search engines)
Responding to funding opportunities or Requests for Proposals (RFPs)
Developing, reviewing and Submitting external grant proposals
Authorizing grant Budgets (and revisions, extensions) *
Accepting and authorizing Awards (and sub-awards)
Developing sponsor Agreements and Contracts (and sub-grants)
Interpreting grant Terms & Conditions
Helping to fulfill and track regulatory Compliance Requirements
Committees : Human Subjects research (IRB), Animal Subjects (IACUC).
Training - Responsible Conduct of Research (RCR)
OGSP Training and Website
Fall 2014 Workshops: “Grants 101” and “Specialized” topics.
Look for announcements; website.
Training - CITI (Collaborative Institutional Training Initiative) - Compliance
The IRB Committee must pre-approve all protocols involving human
subjects research. Training /certification requirement *
Required CITI Modules: Human subjects research; animal subjects research;
Responsible Conduct of Research (RCR) – Fall 2014.
Go to our OGSP website: BOOKMARK it !
http://www.ysu.edu/ogsp/
Internal Funding Opportunities: 3 types
1. Resources that provide TIME for scholarship:
Dean’s Reassigned Time (Professional Development and
Scholarship of Teaching & Learning)
Research Professorships (n=18): @ 9 hours Reassigned Time.
Announcement of competition - middle of Fall semester
May be combined with Dean’s Reassigned Time.
May receive for 2 consecutive years; then “stand down” 1 yr.
(6 “reserved” for probationary tenure-track faculty).
Faculty Improvement Leave (FIL): Apply in 3rd yr to take in 4th.
One Semester.
Internal Funding Opportunities:
2. Resources that provide FUNDS for scholarship:
University Research Council Grants (URC):
(a) Nominal $500 “discretionary” awards available.
(b) Regular URC competition in Spring Semester.
Usually between 25-35 apps and 15-20 awards.
Award range $1,000 - $5,000 (maximum).
Average ~ $2,000 - $3,000
Use: All expenses that contribute to the research
development and generation of knowledge, such as –
Student Help, Supplies, Travel (limited), Small Equipment, etc
Internal Funding Opportunities:
3. Resources that provide STUDENT Assistance
Research Assistant (RA) Program:
Available for unsupported undergraduate and graduate
students during any semester
Used primarily for Graduate Assistants for summer
stipend support
Normally limited to 1 or 2 semesters of support
Maximum of $1800 per semester