Transcript Annual General Meeting 2003

LAKESHORE CHAPTER of the PMI
Annual General Meeting 2004
March 8, 2004 @ 7:45 pm
Holiday Inn Oakville Centre
Oakville, Ontario
LAKESHORE CHAPTER of the PMI
Agenda
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Introduction
Board Report outs
Confirm amendment to Chapter by-law no. 1
Election of 2004 Board of Directors
Recognition of Volunteers & Sponsors
LAKESHORE CHAPTER of the PMI
Lakeshore Chapter
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Founded in 1998
730 members as of March 7, 2004
Elected Board of 8 voting members
2 officers (President, Secretary-Treasurer)
who are also Board Members
LAKESHORE CHAPTER of the PMI
Board Report Outs
LAKESHORE CHAPTER of the PMI
Membership
• Membership survey completed – Q1’03
– Received good participation
– Action plan developed
• Membership statistics
– 656 members as of Dec. 2002
– 720 members as of Dec. 2003 (10% growth)
– 299 PMP – 41.5% of the membership
LAKESHORE CHAPTER of the PMI
Programs
• 8 Dinner Meetings - between Jan ’03 and Dec ‘03
• Topics varied to appeal to different members
LAKESHORE CHAPTER of the PMI
Programs
• On-going Challenges
– Speakers – please refer!
– Need member feedback for topics
– Need to collect post-dinner evaluations from
attendees
• On-line vs. hard-copy at event
LAKESHORE CHAPTER of the PMI
Professional Development
• PMP Exam Assistance:
– Spring 2003 PMP Self-Study Workshop:
• Eight weekday evening sessions from April 23 – June 11.
• Attended by 24, and facilitated by 14 volunteers.
– Spring-Summer 2003 PMP Preparation Course:
• Five Saturday all day sessions running from May 24 – June 21.
• Delivered by Bay3000, and attended by 27 individuals.
– Fall 2003 PMP Preparation Course:
• Five Saturday all day sessions running from November 15 –
December 13.
• Delivered by Bay3000, and attended by 35 individuals.
LAKESHORE CHAPTER of the PMI
Professional Development
• Other Project Management Courses:
– Offered 2 two day courses
– Delivered by Procept Associates Ltd
– Topics (as per the membership survey):
• Assessing and Managing Project (August 26-27)
• Juggling Multiple Projects (September 9-10)
– Response was poor and therefore both were
cancelled.
LAKESHORE CHAPTER of the PMI
Communication
LAKESHORE CHAPTER of the PMI
Communication
Total Visits (Mar 03 – Feb 04) = 15,018 (avg. 1,252/month)
Total Hits (Mar 03 – Feb 04) = 186,948 (avg. 15,579/month)
LAKESHORE CHAPTER of the PMI
Overview – Member Survey ‘03
• The Board held a strategic planning workshop in
January 2003
• An outcome of the workshop was the decision by
the Board to survey the membership on a select
number of items
• The survey was held February 2003
• The results of the survey have been published to
the website.
• The Action Plan has been published to the
website. (see link from minutes of June 16, 2003 AGM)
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Management
Discussion
Action
PMP Preparation
20% Self-study
10% Formal course
42% already a PMP
20% of respondents
would like a Self Study
course early in 2003.
The Lakeshore
Chapter management
plans to offer
preparation courses in
both the Winter and
Fall on an ongoing
basis. The intent of
this survey question
was to find out from
the membership which
type of PMP course
should be offered first
in 2003.
Offer a PMP Self
Study Course in
April-May. Offer a
PMP Preparatory
Course in May.
Timing
Spring
2003
Update
Completed
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Courses through
Chapter
1. Risk
Management
2. Managing
Multiple Projects
3. PMO
Management
Discussion
Action
The Lakeshore
Chapter management
realizes that the
course offering needs
to be expanded to
address the needs of
the PMP certified
members.
As a start, offer 2
out of the 3
courses
suggested.
Format to be one
or two day
session.
Look at additional
courses for 2004.
Timing
Summer
2003
Update
2 two day
courses offered
by had to
cancel because
of low
enrolment
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Seminars /
Symposiums
92% Yes
8% No
Management
Discussion
Action
92% of respondents
would like to see
seminars offered.
The Lakeshore
Chapter management
would like to include
seminars as part of its
offering. We are
expanding our current
course offering in
2003 so it is doubtful
that we will have the
resources in 2003 to
properly address this
program.
The Director of
Professional
Development will
be looking at
seminar options
and timing over
the next few
months.
Timing
Spring
2004
Update
In –Progress for
2004
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Dinner
Presentations
Format
18% very satisfied
44% satisfied
32% neutral
Quality of
Presentations
17% very satisfied
45% satisfied
27% neutral
Management
Discussion
62% of respondents
are satisfied with the
format; 62% of
respondents are
satisfied with the
quality.
The Lakeshore
Chapter management
is pleased to see a
positive response,
although we feel we
can improve the
format and continue to
bring quality speakers
to you.
Action
Revisit the
standard
operating
procedure for
dinner meetings
with the
volunteers and
tighten up the
process.
Timing
September
2003
Update
On-Going
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Dinner Location
37% very satisfied
26% satisfied
26% neutral
Quality of Dinner
25% very satisfied
31% satisfied
37% neutral
Management
Discussion
Action
Timing
Update
61% of respondents
are satisfied with the
location; 56% are
satisfied with the
quality of the meal.
The Lakeshore
Chapter management
has been working with
the venue to address
concerns when they
arise. One specific
area of improvement
is the vegetarian meal.
The venue has been
very responsive to our
needs.
We will continue
to seek your
feedback on the
location and
quality of meal.
We have found
that many
concerns can be
addressed
immediately with
the venue.
On-going
Ramada Inn
had a change
of management
and there were
issues in the
later part of
2003. We are
reviewing our
choice of
location for
2004
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Web site content
13% very satisfied
37% satisfied
41% neutral
Management
Discussion
50% of respondents
are satisfied with the
Web site content.
This is encouraging,
although the
Lakeshore Chapter
management feel
there is still a need to
drive more content to
the Web site.
Action
Timing
Continue to
improve quality of
and frequency of
Web site content.
On-going
Update
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Registration
Process
35% very satisfied
25% satisfied
34% neutral
Management
Discussion
Action
60% of respondents
are satisfied with the
registration process.
The Lakeshore
Chapter management
feel there is still room
for improvement. We
are working on
improving the
registration process
that will include credit
card payment coupled
with immediate receipt
generation.
Redesign receipt
process as part of
the
implementation of
a credit card
payment option.
Timing
October
2003
Update
Registration
processing at
the event has
been improved
with the
addition of
name tags.
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Management
Discussion
Action
Payment for Events
72% Credit Card
11% Cash
10% Cheque
72% of respondents
would like the credit
card payment option.
The Lakeshore
Chapter management
is in complete
agreement. We feel
that the use of credit
cards will improve
both the receipt
process and the check
in process at the
event.
Implement credit
card payment
option so that
members can pay
for events during
the on-line
registration
process.
Timing
October
2003
Update
Completed
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Logo Redesign
32% Yes
12% No
56% No Opinion
Management
Discussion
Action
Timing
32% of respondents
will support a logo
redesign.
The Lakeshore
Chapter management
have been discussing
the logo over the past
year and a half and
feel that it should be
more closely aligned
with the Chapter's
region. The existing
logo although
somewhat unique is
difficult to link back to
the Lakeshore
Chapter.
We will solicit
input from our
membership and
a graphic artist
and then allow
the membership
to choose from a
selection of
approximately 3.
Fall 2003
Update
Put on Hold
because of
resource
limitation and
other priorities
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Communications
33% very satisfied
31% satisfied
24% neutral
Management
Discussion
Action
Timing
Update
64% of respondents
are satisfied with the
communications.
The Lakeshore
Chapter management
has been working hard
to move all
communication to a
web based and email
based electronic
channel. This has
been a culture change
for some and
developing content for
the Web site has been
an ongoing challenge.
Continue to
improve quality
and frequency of
content and email
communication
out to the
membership.
Bimonthly hyper
linked email
messages to
membership to
be implemented
in September
2003.
September
2003
Still not where
it needs to be
with respect to
frequency and
content. Not
complete
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Employment
Advertisement
89% Yes
2% No
9% Don't Know
Management
Discussion
Action
89% of respondents
would like to see some
form of employment
advertisement.
The Lakeshore
Chapter management
has struggled with this
with respect to exactly
what we could do
better than what
already exists on
recruiting Web sites
and job boards.
Implement a
process for
communicating,
via email to the
membership, job
opportunities.
Timing
June
2003
Update
Employment
opportunities
have been
emailed to the
membership as
we receive
them.
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Management
Discussion
Action
Timing
Update
Organize Sessions
with Recruiters /
Companies
72% Yes
14% No
14% Don't Know
72% of respondents
would like to see
recruiter/company
sessions.
The Lakeshore
Chapter management
believes this would be
extremely helpful to
members.
As a start look at
a session that
helps members
with the recruiter
process.
Fall 2003
Not complete
LAKESHORE CHAPTER of the PMI
‘03 Survey Action Plan - Update
Membership
Survey
Results
Membership
Benefits
11% very satisfied
33% satisfied
49% neutral
Management
Discussion
Action
Timing
Update
44% of respondents
are satisfied.
The Lakeshore
Chapter management
interprets the level of
membership benefit
satisfaction as low. We
also realize that this is
a function of the
activities and events
we offer to members.
Continue to
improve the
service offering.
Post on the Web
site a revised list
of Lakeshore
Chapter member
benefits
September
2003
Not complete
LAKESHORE CHAPTER of the PMI
Confirm amendment to the
Chapter by-law no. 1
Resolution No. 1 - Amendment of By-Law No. 1
• This resolution is to amend By-Law No. 1 by
suspending until the beginning of the 2005 AGM
the second paragraph of section 8 of By-Law No. 1
concerning term limits.
“No person shall serve as a director of the Corporation for more
than three (3) consecutive one (1) year terms. In the event
that a person serves as a director of the Corporation for three
(3) consecutive one (1) year terms, such person shall be
eligible to be re-elected to the board of directors after an
absence from the board of directors of one (1) year.”
LAKESHORE CHAPTER of the PMI
Election 2004
LAKESHORE CHAPTER of the PMI
2004 Candidates
Nominated by
Position
Past-President
Candidate
1st
2nd
John Gaston, PEng PMP
N/a
N/a
Secretary-Treasurer
Gillian Prieur, PMP
Ram Sriram
Pappur Shankar
Communications
Kiron Bondale, PMP
Ram Sriram
John Gaston
Membership
John Beamish, PMP
Pappur Shankar
Ram Sriram
Professional
Development
Joseph Zielinksi, PMP
Pappur Shankar
Ram Sriram
At Large
Angelo Baratta, CMC PMP Bill Blight
President
Programs
Ram Sriram
LAKESHORE CHAPTER of the PMI
Recognition
Volunteers & Sponsors
LAKESHORE CHAPTER of the PMI
Benefits from Volunteering
• Credits (PDUs)
– PMI gives you credit for volunteering your time. These
credits are needed to maintain your PMP status.
• Networking
– Gives you a chance to meet new people
• Learn more about project management
– New people, new ideas, methodologies, tools, practices
LAKESHORE CHAPTER of the PMI
Volunteers 2003 –
Self Study PMP Facilitators
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Dara Nagra
Dave Nielsen
David Brady
Ed Kilner
Henry Witkowski
Jason Tratch
John Gorham
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Joseph Zielinski
Keith Farndale
Leyton Collins
Ravi Chari
Rob Kemp
Tabitha Kollar
Zoran Erak
LAKESHORE CHAPTER of the PMI
Volunteers 2003 –
Project World Toronto
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Barb Agard-Raymond
Ravi Chari
Samir Afara
Glen Ford
Malixay Mckenzie
Dave Willick
Angelo Baratta
Mark Brooks
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Ksenija Spanovic
Leyton Collins
Pappur Shankar
Ron Casey
Richard Fung
Henry Witkowski
Ram Sriram
Joseph Zielinski
LAKESHORE CHAPTER of the PMI
Volunteers 2003 –
Webmaster
• Henry Witkowski, Webmaster
LAKESHORE CHAPTER of the PMI
Volunteers 2003 –
Process Mapping – Chapter Ops
• Gillian Prieur
• Dave Freeman
• Alfred Adamo
LAKESHORE CHAPTER of the PMI
Volunteers 2003 –
Board of Directors
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Diana Miret
Ram Sriram
Boris Stojanov
Joseph Zielinski
Ravi Chari
Kiron Bondale
Pappur Shankar
John Gaston
LAKESHORE CHAPTER of the PMI
Sponsors 2003
• Project World
• Freedman//Gould Chartered Accountants