Transcript Welcome! [www.aa.ufl.edu]

WELCOME
New Faculty Orientation
August 15, 2012, Human Resource Services
Agenda
• Resources
Plans
• Benefit Plans
• Retirement Plans
• Important Reminders
Welcome to UF!
There are a number of useful resources to help get
you started.
 Human Resource Services’ Website
http://www.hr.ufl.edu/
 New Employee Orientation page
 online Benefits Overview/Tutorial
 online Retirement Overview/Tutorial
 Employee Information Guide
 InfoGator
 Human Resources’ Office located at
903 W. University Ave
Benefits Assistance
Plans
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University Benefits
PPD
IFAS
Health Science Center
Or email [email protected]
392-2477
392-2333
392-4777
392-3786
Retirement Assistance
 University Retirement
392-2477
 Or email [email protected]
Health Science Center Clinical Faculty
 Clinical Faculty will be enrolled in HSC college benefit plans
such as Health, Life, Accident and Long term disability.
 Other State/UF supplemental plans are also available through
the main Benefits office at 392-2477.
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Contact your College representative:
 Janis Smith
Medicine-Gainesville (352) 273-5077
 Nia Turner
Medicine-Jacksonville (904) 244-8531
 Melissa Long
Dentistry
(352) 273-5786
Important Benefit Reminders
New Hires
60 days from the date of hire to enroll in benefits
(Benefit coverage begins on the 1st day of the month
AFTER enrollment.)
Annual Enrollment (Benefits Only)
Scheduled from October 8 through November 2, 2012
Enroll/cancel/change with an effective date of January
1 of the following year
Benefit Plans
We offer a comprehensive package to meet
your needs (State and University supplemental plans)
 GatorCare (beginning 7/1/2013, medical plan available to
certain employee groups including domestic partners)
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Health (multiple plan designs, including domestic partner)
Dental (multiple options)
Life (3 life plans – 2 employee only & 1 family plan )
Disability (Long & Short term plans)
Accident
Long Term Care
Hospital & Cancer plans
Benefit Plans
New
UF Voluntary Benefit Plans
Beginning 1/1/2013 on Post-Tax Basis:
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Accident
Critical Illness
Dental
Hospital
Permanent Life & Long Term Care
Pet Insurance
Legal Insurance
Who is People First?
They are the State of Florida’s Plan Administrator
 Responsibilities include:
Communications/Correspondence
Enrollments
Qualifying Status Changes (QSC)
Dependent eligibility
COBRA
Open Enrollment
Premium Administration
Watch for mailings from People First regarding
your Benefits …. Do not throw them away!!
Steps to Enroll in Benefits
1. Listen to the Benefits Tutorial (plan information)
http://www.hr.ufl.edu/benefits/tutorial/2011/Benefits2011%20FINAL.html
2. Attend a Group Enrollment Session (hands on
enrollment assistance)
Session to enroll for September coverage is:
Friday, 8/24 -- 1:30-3:30 pm
Scheduled in Room119 in the HRS Building
Sessions after 8/24 are available, however it will result in a later
coverage effective date
To register: sign-on to myUFL. Navigate to My Self Service >
Training & Development. Enter course # GET011. Call 392-4626 if
you are unable to register
Important Reminders
Qualifying Status Change Events
 Major “life or work events”
 You must make changes within 31 days of
the event
 Changes must be consistent with the event
and may require additional documentation
Examples of Qualifying Status
Change Events
 Marriage/Divorce
 Birth/Adoption (even if you already have family
coverage)
 Change in dependent’s eligibility
 Change in employment status of employee
or spouse (part-time, leave of absence, etc.)
 Loss of other insurance coverage
If you’re uncertain whether an event allows
a change to your benefits, always contact the UF
HR Benefits Office for guidance
Watch for 2013
Plan Year Changes
Open Enrollment 10/8 – 11/2 at 6:00 pm EST
Benefits Fair 10/23 @ the Touchdown Terrace 9-3
pm
Make sure your address is current in myUFL by early
Sept.
2013 Plan Year Changes
New GatorCare medical plans for certain
employee/coverage groups (Domestic Partners on
1/1/2013; and Post Docs, Clinical Faculty, and
Residents effective 7/1/2013)
New UF Voluntary Benefit plans added
State has launched new address and dependent
verification screens which must be completed upon
logging into the People First system
UF Retirement Plans
 FRS Pension Plan
 FRS Investment Plan
 SUS Optional Retirement
Program
UF Retirement Plans
FRS Pension Plan
Defined benefit plan
Eight-year vesting requirement
3% employee contribution required
Employee will default to this plan if
an ORP election is not made within 90
days
UF Retirement Plans
FRS Investment Plan
Defined contribution plan
One-year vesting requirement
 6.3% of gross eligible earnings
deposited to your retirement account
Includes 3% employee contribution
UF Retirement Plans
SUS Optional Retirement Program
 Immediate vesting
 403(b) tax-sheltered plan
 8.14% of gross eligible salary deposited
to your retirement account
- Includes 3% employee contribution
 Allows additional voluntary contributions
through plan
 Health Science Center faculty required
to participate
Some Key Differences
Supplemental Plans
(Employee Contributions)

UF 403(b)
 Traditional (tax-deferred)
 Roth (after-tax)
 State of Florida Deferred
Compensation (457)
Important Retirement Reminders
 Watch for welcome e-mail to new faculty
members with information about retirement
plan options and enrollment process
 ORP enrollment window is 90 calendar days
from hire date
 Choice period for FRS plan is five months
from hire date
 Default to FRS Pension Plan if no action
taken
Training and Organizational
Development
UF Training & Organizational Development
offers a range of programs and services
designed to meet a wide variety of faculty
http://www.hr.ufl.edu/training/default.asp
and
staff needs (including training,
leadership development, and strategic and
retreat planning.)
http://www.hr.ufl.edu/training/default.asp
Institutional Equity and
Diversity
 The University promotes and integrates the
principles of equal opportunity, nondiscrimination
and excellence through diversity.
 It is the policy of the University of Florida to
provide an educational and working environment
for its students, faculty, and staff that is free from
discrimination and sexual harassment.
http://www.hr.ufl.edu/publications/eeo_harassme
nt_brochure.pdf
 To this end, every new employee is expected to
complete the online Preventing Sexual
Harassment training within 30 days of hire.
Navigation: My Self Service > Training and
Development > Preventing Sexual Harassment
Summary of Important
Reminders
1. Listen to the benefits tutorial:
http://www.hr.ufl.edu/benefits/enroll.asp
2. Attend a Group Enrollment Session and
enroll in benefits within 60 days of hire
date.
3. Listen to the retirement tutorial:
http://www.hr.ufl.edu/retirement/tutorial/t
estretirement0809/testretirement0809.h
tm
4. Select your retirement plan within 90
days of hire date
5. Complete the Preventing Sexual
Harassment training within your first 30
days.
Plans
Questions?