Transcript Document

SAM Lecturer Training
Date: 12 September 2014
Dike Nsoedo, Project Manager
Show of hands…
What is SAM?
Student
Attendance
Monitoring
Why?
Two main functions:
• Compliance – especially for International
students. It is a UKVI requirement that we
monitor attendance of students in classes
• Engagement/retention – to get early warning of
problems: absences, patterns of attendance
In the long term it should mean that manual
attendance recording is no longer necessary.
Myth..?
SAM WORKS!
But it is only as good as the data that goes in…
Caution
!
• SAM is based on an employee recording
system that has been customised for UWL to
record student attendance
– First university to use this product from Softworks
– Others following
– Nomenclature has not always been updated so
you may see “employee” instead of student
How does SAM work?
• SAM collates information:
– Student data from UNIT-e (Columbus/MyRegistry)
– Timetabling data from CMIS (Timetabling)
– Card Touch events from classrooms
• Absence is the lack of a Card swipe when one was
expected (or lecturer override)
– No facility to record absence reasons
• Two parts of SAM:
– “Flash Screen” used by lecturer to identify / confirm
attendance at an individual lecture
– Report facility to review overall course / module
attendance by group (default) or an individual student
Lecturers/administrators
ID Card
Report
SAM Flash Screen
Reader
real time
real time
My
Attendance
SAM
ID Card
Reader
Students
real time
24h
Student ID
Module information
UNIT-e
24h
24h
CMIS
Timetable data
Show of hands…
How many of you attended the first round
of SAM training?
How many Mac users do we have?
Accessing SAM
• “SAM Flash Screen” icon on the desktop on
every staff and classroom console PC
• URL:
https://sam.uwl.ac.uk/sam/views/classsearch.
aspx
SAM Flash Screen Icon
SAM Flash Screen
SAM Flash Screen – Home Page
Users can search for lectures by:






Date
Time
Room (using the Filter field)
Module ID (using the Filter field)
Lecturer Name (using the Filter field)
Module Title (using the Filter field)
SAM Flash Screen – Select Class
SAM Flash Screen – Class Page
Scheduled: This is future
looking and will count down
as students swipe in to
attend class
Attending: Provides details of
students who have attended the
class
Late: Provides details of
students who have attended but
came or swiped in late
Absent: Provides details for
students scheduled to attend but
did not attend or did not swipe in
Unexpected: Provides
details for students in the
lecture but were not
scheduled to attend
• See documentation for details of
how a Lecturer can at any time
– Move, merge and cancel classes
– Amend attendance
SAM Flash Screen – Class Page
• Only used by lecturers
• Can be updated / corrected during the lecture
SAM Reporting
How to access a report showing overall course /
module attendance by group (default) or
individual student
Includes details of student building entry where available
SAM Reports
• Attendance report (by individual week)
– Individual student
– All students in a Module
– All students in a Programme
• Pastoral Report by all modules for a student
– Default 30 weeks (Range available as option)
• Pastoral Report by all students in a module
– Default 30 weeks (Range available as option)
Access given to lecturers only after attending training
(if not trained lecturer should refer to their SAO)
Time Recording
• The SAM recorder will only use a
swipe from a UWL Student ID card
– Not a Bank Card or Oyster Card
etc.
– Numbers cannot be entered into
the terminal
– A ‘Thank you’ merely means that a
card has been read but NOT
necessarily a valid one
• The Touch-in / SAM record
relationship was defined and
agreed by senior management
Class Time 9:00 to10
Touch in
SAM Record
08:29
0 Will be marked absent
08:30
/ Attended
08:31
/ Attended
09:00
/ Attended
09:09
/ Attended
09:10
/ Attended
09:11
L Late
09:12
L Late
09:45
L Late
09:49
L Late
09:50
0 Absent
09:51
0 Absent
Logging onto SAM Reporting
Enter in your Windows username and Password. Then
click OK. Please note that the user name will default to
CAPITALS, there is no change to the password
Report Types
Reporting Screen
Weekly Student Attendance Report
Pastoral Report
Export report into Excel
Demonstration
Please complete the Register to gain
access to SAM and SAM reports
We need:
• Your Name
• Your School
Using SAM…
• If you have problems logging in to SAM, please contact
the IT Service Desk ([email protected] or phone
2222)
• For further advice and guidance, please:
– First consult the online training guide
(http://it.uwl.ac.uk/Pages/default.aspx)
– Ask a colleague!
– Contact your SOA - all SOAs have been trained in using SAM
• To suggest an improvement or enhancement please
email [email protected]
Online training guide
(http://it.uwl.ac.uk/Pages/default.aspx)
Take homes…
• Please encourage your students to touch in
• Try and check the attendance of your students
in class
• Avoid timetable changes and ensure that the
Timetabling team make the changes in the
Timetable in advance
• Use SAM reports to ensure that students are
attending. Identify issues early
• Report any problems.
Thank you!