Transcript Project’s name Title

LOGO
PROJECT
Sustainable Food for Urban Communities
Thematic Network – Gothenburg Transnational
Meeting
Stephanie Mantell, Brussels Environment (IBGE)
30 May 2013
Photo credit:
Dieter Telemans
Agenda for 30 May 2013
1. What’s next in the project
reporting, transnational meetings, MAs
2. What’s next in each subgroup
delivering, enjoying, growing
3. Enjoying – what we take home
partner actions
4. URBACT news
5. Questions & informal exchange
communication & local activities
Thematic Network Sustainable Food for Urban Communities
30 May2013I Page 2
Timeframe
Project duration = 27 months
» 1 February 2013 – 30 April 2015
(eligible costs = about 50 000€ per partner)
5 semestriel reporting periods:
» Feb – June 2013 (interim)
» July – Dec 2013 (interim)
» Feb – June 2014 (interim)
» July – Dec 2014 (interim)
» Jan – Apr 2015 (final)
(reporting about 10 000€ per semester per partner)
Thematic Network Sustainable Food for Urban Communities
14 May 2013 I Page 3
Semestriel reporting (as in Phase I)
› activity reporting in Excel form
to be provided next week
(along with timsheet template)
› financial reporting (online in Presage)
Did you receive access codes to Presage?
Did you try entering costs?
 1st webinar for financial officers on 13 May
 Next webinar on reporting in early July
Thematic Network Sustainable Food for Urban Communities - Launch Teleconference
9 May 2012 I Page 4
TO DO First reporting period (1 Feb – 30 June 2013)
By 5 Aug 2013 (or 15 July if central FLC)
» Partners report activities in detail in Excel form
» report costs in presage
» provide scanned supporting evidence
Within 1-2 weeks 2013
» Lead partner OKs costs in Presage and/or provides feedback
By 5 Sep 2013
» Partner’s FLC OKs costs in Presage,
» signs certificate & sends it to LP.
By 30 Sep 2013
» Lead partner provides reports to URBACT
In Nov - Dec 2013
» (if all is well reported) URBACT Secretariat pays LP
» Lead partner transfers funds to partners
Thematic Network Sustainable Food for Urban Communities
14 May 2013 I Page 5
Final Application = project bible
On dropbox:
Phase 2 admin\URB_5547-1_applicationform_FINAL_13-12-2012.pdf
Discribes our
activities in
detail
Provides overall
budget, either
 Per partner
 Per work
Package
 Per category
Joint Convention
On dropbox:
Phase 2/joint convention signed 18-3-2013.pdf
Reporting
arrangements
Detailed cost
breakdown
 Per partner &
category &
year
Joint Convention (cont)
For each partner
Annual breakdown = indicative
Budget per category
 A category can overshoot by < 20%
 Total budget cannot be exceeded
Overview per category per partner
100%
€ 3,150
90%
80%
€ 7,950
€ 5,000
€ 2,500 € 8,000
€ 9,150
€ 12,550
€ 4,050
€ 15,750
Communication
€ 5,000
€ 1,000
70%
€ 1,300
€ 21,853
€ 1,500
€ 30,500
60%
€ 21,100
€ 1,500
€ 18,000
€ 2,500
Equipment
€ 13,600
€ 35,000
€ 19,200
€ 31,700
50%
€ 18,500
€ 15,100
40%
30%
€ 1,500
Travel and
Accommodation
€ 8,750
€ 7,250
€ 7,500
€ 3,250
Meeting
Organisation
€ 10,000 € 10,000
Personnel
€ 6,750
€ 11,250 € 7,400
20%
€ 15,000
10%
External
Expertise
€ 11,500
€ 6,750
€ 10,000
€ 14,500
€ 5,000
€ 10,000
€ 4,000
0%
Bristol Amersf. Athens Messina
Lyon
Gotenb. Vaslui Ourense
Oslo
Thematic Network Sustainable Food for Urban Communities
14 May 2013 I Page 9
Budget Excel file with further breakdown
On dropbox:
(for internal reference)
Phase 2 admin\Budget PhaseII-sustainable food 13-12-2012.xls
Thematic Network Sustainable Food for Urban Communities
14 May 2013 I Page 10
How to report costs: Presage
All partners to enter costs
https://urbact.presage-cte.org/
Thematic Network Sustainable Food for Urban Communities
30 May2013I Page 11
How? Presage guidance
http://urbact.eu/en/documents-and-resources/documents/
Dropbox Folder « URBACT
Programme Manuals »
Dropbox Folder « Phase 2
Reporting »
Thematic Network Sustainable Food for Urban Communities
17 October 2012 I Page 12
How to report costs: Presage
Be precise in comment box: describe the why and the how of the
expenditure (what? where? when? for whom?)
Staff: actual hours, actual costs, use timesheet
(all in WP1 project management)
External expertise: invoices + supporting documents
(all in WP1 project management)
Travel: report costs as paid by municipality with supporting
documents (in WP2 transnational or WP3 local)
Meeting organisation: invoices + supporting docs (in WP2
transnational or WP3 local)
 Communication (printing, designing…) (in WP4)
Thematic Network Sustainable Food for Urban Communities
30 May2013I Page 13
How to report costs: Presage
Keep all original supporting documents
(including boarding passes of all participants)
different currency
If payment in a
, please
convert the expenditure into EUR using the monthly
official EC accounting exchange rate in the month
during which the expenditure has been paid by the
municipality (i.e. date when amount is debited from the
partner institution’s bank account).
http://ec.europa.eu/budget/inforeuro/index.cfm
Indicate monthly exchange rate used in comment box
Thematic Network Sustainable Food for Urban Communities
30 May2013I Page 14
Follow-up Webinar with Managing Authorities
March
2013
Thematic Network Sustainable Food for Urban Communities – Kick-off
29 May 2012 I Page 16
Follow March Webinar with Managing Authorities
CURRENT Operational Programme & Food
Have you funded projects related to (sustainable)
food production, distribution or consumption?
› Directly: West Netherlands
› Indirectly: West Sweden, Brussels Capital
Region, Rhône-Alpes
› No: Sicily, Attica, Romania Environment,
possibly West England
Thematic Network Sustainable Food for Urban Communities - Teleconference
26 March 2013I Page 17
Direct ERDF funding
Growing tomatoes on waste water.
Pilot Sustainable water cycle.
Developing new technology to re-use waste water.
ERDF – Innovation. ERDF 315,292 euro
Direct ERDF funding
Taskforce Green Port Westland to
make greenhouse cultivation more
sustainable.
ERDF – Innovation. ERDF 776,968 euro
Indirect ERDF funding
BRUSOC project finances SMEs
projects including food services
ERDF
Indirect ERDF funding
Brussels Sustainable Economy (BSE)
supports entrepreneurship by study & coaching
6 sectors including sustainable food sector (production)
ERDF – 1 Million
Indirect ERDF funding
Construction of indoor food market
combined with 3.000 m² rooftop farm
ERDF – 6 Million euro
Indirect ERDF funding
Small scale food production in Angered,
suburb of Gothenburg as part of large
urban development project
ERDF – 5 Million euro (priority 1. “Entrepreneurship, innovative
business and sustainable urban development”)
3. Next Programming period & Food
Are you consulting local stakeholders active or
knowledgeable in the area of (sustainable) food
production, distribution or consumption?
Who should be consulted and how?
› Consultation is starting: Attica, West
Netherlands, Sicily, Brussels Capital
Region,
› Other bodies are working on this: West
Sweden, West England, Rhône-Alpes
› Not a priority: Romania Environment
Thematic Network Sustainable Food for Urban Communities - Teleconference
26 March 2013I Page 24
3. Next Programming period & Food
Is a specific budget line foreseen under which
sustainable food actions would be eligible?
If yes, which and under what conditions?
› Not foreseen: Romania Environment
› To early to say: Attica, West Netherlands,
Sicily, West Sweden
› A clear link could be made: Brussels Capital
Region
Thematic Network Sustainable Food for Urban Communities - Teleconference
26 March 2013I Page 25
TO DO on Managing Authorities
› Read new URBACT guidance on MAs
› Identify and contact in June

Body that is drafting the new ERDF operational programme
and offer them the opportunity to exchange transnationally
with other MAs
and to help them include sustainable food
> Maintain good long term contacts
 Body that is implementing the operational to propose
sustainable food actions within the new operational
programme
> I will re-contact MAs next week to explore interest in a
second webinar to be held in late June
Thematic Network Sustainable Food for Urban Communities - Teleconference
9 May 2012 I Page 26
Meetings
Sustainable Food Network Meetings
(mandatory)
Transnational
Local
 8 ULSG meetings
6 Workshops
2 Conferences
6
teleconf
Bilateral
field trips
(optional)
2014?
1 Dissemination event
(mandatory)
URBACT programme meetings
Mandatory
1 or 2 National
Capacity building
seminars
(2d – 3p)
International
Summer
University
Dublin 28-30/8
& conf in 2014
Thematic Network Sustainable Food for Urban Communities
15 October2012 I Page 27
Optional & limited
Elected officials
pilot scheme
In Brussels
(3x, 2,5d, for 30p)
URBACT Elected Officials
pilot scheme
 What?
Training seminars organised for Elected
Officials.
 Participants
from Lyon, Bristol, Ourense
 An
opportunity to get the elected official to understand
and support the project
Thematic Network Sustainable Food for Urban Communities - Launch Teleconference
5 February 2013 I Page 28
URBACT National Training on
Participative Action Planning
 What?
Training seminars organised for Local Support
Group members, in national languages, to strengthen
their capacities in participative action planning.
2
per country (or group of countries)
≥
3 participants from LSG
 http://urbact.eu/en/news-and-events/urbact-
events/national-training-on-participative-actionplanning/
Thematic Network Sustainable Food for Urban Communities - Launch Teleconference
5 February 2013 I Page 30
URBACT Summer University
Dublin 28-30 August 2013 (tbc)
Specifically
designed for people participating in the URBACT
Local Support Groups (ULSG), the first URBACT Summer
University which is a unique learning opportunity for urban
practitioners from all over Europe.
With
a good 'mix of fun and hard work' the University allows
participants to learn new theories, methods and tools for
coproducing integrated local urban policy with key stakeholders
http://urbact.eu/en/news-and-events/view-one/urbact-events/?entryId=4903
Thematic Network Sustainable Food for Urban Communities - Launch Teleconference
5 February 2013 I Page 32
Next Programming period & Food
Is a specific budget line foreseen under which
sustainable food actions would be eligible?
If yes, which and under what conditions?
› Not foreseen: Romania Environment
› To early to say: Attica, West Netherlands,
Sicily, West Sweden
› A clear link could be made: Brussels Capital
Region
Thematic Network Sustainable Food for Urban Communities - Teleconference
26 March 2013I Page 33
TO DO on Managing Authorities
› Read new URBACT guidance on MAs
› Identify and contact in June

Body that is drafting the new ERDF operational programme
and offer them the opportunity to exchange transnationally
with other MAs (through webinar)
and to help them include sustainable food
> Maintain good long term contacts
 Body that is implementing the operational to propose
sustainable food actions within the new operational
programme
> I will re-contact MAs next week to explore interest in a
second webinar to be held in late June
Thematic Network Sustainable Food for Urban Communities - Teleconference
9 May 2012 I Page 34
3. What’s next in each subgroup
› Delivering
› Partners provide radars with comments
› Draft thematic report shared with partners mid June
› All partners react to draft
› Enjoying
› Draft thematic report shared with partners late June
› All partners react to draft
› Growing
› 10-12 September 2013 Oslo Workshop “Growing” (TuesdayThursday)
Thematic Network Sustainable Food for Urban Communities - Launch Teleconference
9 May 2012 I Page 35
5. Communication & your local activities
› Did you update the blog since last meeting?
› How will you communicate about our transnational
exhanges locally with your group and beyond?
Thematic Network Sustainable Food for Urban Communities - Launch Teleconference
9 May 2012 I Page 36
Questions & Feedback
Thematic Network Sustainable Food for Urban Communities
30 May2013I Page 37
[email protected]
www.urbact.eu/project