Transcript BPIS'2001 - VDU Intranetas

Designing Corporate Information System
for cooperation and management of
Lithuanian HE & R institutions
Kestutis Pocius,
Aleksandras Targamadze
Kaunas University of Technology, Lithuania
Linas Vingelis
Office of the Government of the Republic of Lithuania
20-22 June 2002
EUNIS'2002, Porto, Portugal
The aim of this presentation
o
Look at Lithuanian HE&R IS from a different
perspective;
o
Pose some ensuing re-engineering issues;
o
Acquaint you with our LieMSIS project;
o
Provide you with our current activities &
expectations.
The presentation focuses on ideas & observations
from LieMSIS WG
20-22 June 2002
EUNIS'2002, Porto, Portugal
Lithuanian HE & R IS
Profile:
15 State Universities;
7 Colleges;
Up to 22 State research institutes;
Up to 20 State institutions of science;
Up to 150 000 live student records;
Up to 20 000 staff (academic) records.
LieMSIS project WG2002: 17
20-22 June 2002
EUNIS'2002, Porto, Portugal
Lithuanian HE & R IS
S e im a s o f th e R e p u b lic o f
L ith u a n ia
C o m m i tte e o n
P re s id e n t o f th e R e p u b lic o f
L ith u a n ia
A d viser o n S o cial
P o licy
E d u c a ti o n , S c i e n c e
a n d C u l tu re
G o v e rn m e n t o f th e
R e p u b lic o f L ith u a n ia
A d viso r o n L ab o u r an d
S o c i a l A ffa i rs
S cien ce C o u n cil o f
L i th u a n i a
L i th u a n i a n A c a d e m y o f S c i e n c e s
L i th u a n i a n C o u n c i l fo r
E d u c a ti o n
T h e M in is try o f E d u c a tio n
a n d S c ie n c e o f L ith u a n ia
O th e r M in is trie s
S c i e n c e F o u n d a ti o n
o f L i th u a n i a n
S c i e n ti fi c S o c i e ty
L i th u a n i a n I n n o v a ti o n C e n tre
L i th u a n i a n R e c to r s C o n fe r e n c e
S ta te S c i e n c e I n s ti tu te D i re c to r s
C o n fe re n c e
S tu d i j ų k o k y b ė s
v e r ti n i m o c e n tra s
D e p a rtm e n t o f H i g h e r
E d u c a ti o n a n d S c i e n c e a t
th e M i n i s try o f E d u c a ti o n
a n d S c i e n c e o f L i th u a n i a
T h e C o n fe re n c e o f th e C h a i rm e n o f
th e S e n a te s (C o u n c i l s )
L IT H U A N IA N S C IE N T IF IC S O C IE T Y
S t u d ie s D iv is io n
S c ie n c e D iv is io n
T e c h n o lo g ie s
D iv is io n
I n t e rn a t io n a l S t u d ie s
G ro u p e
L i th u a n i a n N a ti o n a l U n i o n o f
S tu d e n ts
I n te rn a ti o n a l S c i e n c e a n d S tu d y
fu n d a n d P ro g ra m e s
S t a t e H ig h e r
E d u c a t io n In s t it u t io n s
S ta te R e s e a rc h
In s t it u t e s
S ta te
S c ie n c e - R e s e a r c h
In s t it u t io n s
O t h e r H ig h e r
E d u c a t io n a n d
R e s e a r c h in s t it u t io n s
F ig u r e 1 : T h e O r g a n is a t io n a l S t r u c t u r e o f H ig h e r E d u c a t io n a n d S c ie n c e in t h e R e p u b lic o f L it h u a n ia
The Organisational structure of HE & R system in the Republic of Lithuania
20-22 June 2002
EUNIS'2002, Porto, Portugal
Lithuanian HE & R IS
IM S IS
L ie M S IS d a ta
p ro c e s s in g fo r
IN T E R N E T
P u b lic -in fo
IN T E R N E T
user
IN 0
C o u r s e M o d u le a n d
S tu d y P ro g ram DB
M in is try o f
E d u c a tio n
and
S c ie n c e
IM S IS IN F
M S D DB
S tu d en ts DB
IM S IS S T P
IN 1
IN F 1
MSD
IN F 3
S KV C DB
IM S IS S T U
IN 2
SKVC
A d m is s io n s D B
IM S IS P R I
IM S IS M O K
IM S IS d a ta
p ro c e s s in g a n d
a g g re g a tio n
IN F 5
S c ie n c e D B
S c ie n c e a n d
S tu d y F u n d DB
L ie M S IS
DB
managem ent
MSD
IN F 6
IN 3
S c ie n c e
C o u n c il
DB
IM S IS P E R
IN 4
S c ie n c e
and
S tu d ie s
Fund
S c ie n c e
C o u n c il
S t a ff D B
Acad em y of
S cen ces DB
IM S IS S T R
IN 5
O r g a n is a tio n a l S tr u c tu r e a n d
S u b d iv is io n D B
A cadem y
o f S c ie n c e s
IM S IS B IB
L ie M S IS S ta tis tic s D B
IN F 4
IN F 2
IM S IS F IN
S ta tis tic s
IN 8
L ie M S IS R e g is te r D B
L ib r a r y D B
IN F 7
F in a n c e D B
L ie M S IS u s e r
in fo rm a tio n
s e rv ic e
R e p o rts
L ie M S IS
user
S D R e p o rts
Information flow modeling
20-22 June 2002
EUNIS'2002, Porto, Portugal
IN 9
D e p a rtm e n t
o f S ta tis tic s
Lithuanian HE & R IS: re-engineering issues
Complexity increases
Richer functionality
Increased (need for) interoperability
Inter-organizational etc.
Time Dimension to Data
Drivers:
Evolution is a constant
E-Business/E-Commerce
Virtual enterprises/Networked business
Ubiquitous/mobile/pervasive computing
…
20-22 June 2002
EUNIS'2002, Porto, Portugal
Lithuanian HE & R IS: re-engineering issues
"It is especially important for a small campus
to adjust its business processes to fit the new
system rather than customizing the system to
fit existing practices.“
Implementing an ERP system teaches colleges and
universities lessons about reengineering business
practices
20-22 June 2002
EUNIS'2002, Porto, Portugal
Lithuanian HE & R IS: re-engineering issues
Organization
Management
Decision Support
&
Data
Warehousing
Budget
Formulation
Budget Execution
Financial
Accounting
Managerial
Accounting
Revenue
Management
Institutional
Marketing
Market Research
& Analysis
Proficient
Marketing
Marketing
Program
Management
Recruitment
&
Prospect Service
Alumni Services
Institutional
Development
Teaching &
Studies
Academic
Program
Development
Academic
Calendar
(Schedule)
Student
Administration
Student Account
Management
Teaching
Examination
&
Academic Self
Services
Research & Grants
Management
Indicator Planning
Application &
Preaward
Research
Management
Financial
Accounting
Reporting
Sponsors
to
Academic &
Student Services
Learning Portal
Academic
Advising & Career
Placement
Financial Aid
Housing
Media Services
Campus Services
Human Resource
Management
Organization
Position
Management
Recruitment
Personnel
Administration
Timekeeper
Personnel
Development
Payroll Accounting
Material & Services
Support
Procurement
Process
Management
Inventory
Management
Facility
Management
Goods & Services
Sales
Distribution
Business Support
Cash Management
& Treasury
Property
Management
Real Estate
Management
Admission
Advertising
Application
Management
Self Services
Selection
Information
Export
Records
Management
Workflow
Definition
Workflow
Execution
Workflow
Monitoring
Lifecycle
Management
Information
Retrieval
&
&
Scope of the automated functionality in Lith HE & R institutions
20-22 June 2002
EUNIS'2002, Porto, Portugal
Lithuanian HE & R IS: re-engineering issues
20-22 June 2002
EUNIS'2002, Porto, Portugal
LieMSIS project
1. PHARE HERIL (1997-1999).
(German HIS, Swedish LADOK, 1-rst specification)
2. 2000 ?
3. 2001: National wide programme
“Information technologies in HE&R”
(ITMiS) 2001-2006.
(2-nd LieMSIS specification).
20-22 June 2002
EUNIS'2002, Porto, Portugal
LieMSIS project aim:
to empower Academia with Ebusiness functionality
LieMSIS will empower colleges,
universities, and research institutions
to enhance services to students and
employees, streamline business
processes, and boost the bottom line
by introducing
“Self Service anytime and anywhere principle”
20-22 June 2002
EUNIS'2002, Porto, Portugal
LieMSIS project
What’s IT solution we are looking
for?
We are looking for the complex IT
solutions in area of HE & R like
SAP AG,
PeopleSoft Corp,
Oracle Applications Inc,
Baan Inc,
sct, CA, JD Edwards, etc.
IT companies could provide
20-22 June 2002
EUNIS'2002, Porto, Portugal
Reference visits
1. Philipps-Universitaet Marburg,
(Germany, SAP AG solutions)
2. Liverpool John Moores University,
Sunderland University,
(UK, Oracle Applications Inc solutions)
3. Louisville University,
(KY, USA, PeopleSoft Inc solutions).
20-22 June 2002
EUNIS'2002, Porto, Portugal
Reference visits
1. SAP AG: complex HE & R solution
(without Campus Management
component) introdused in Hessen Land
HE R institutions;
2. Oracle Applications
Inc:
different components at different
universities;
3. PeopleSoft
Inc: complex HE & R
solution fully introdused at one
university;
20-22 June 2002
EUNIS'2002, Porto, Portugal
LieMSIS project
2002:


To prepare a new Investment project
(done);
To prepare a new Government -level
programme to support ITMiS
programme (III quarter);
20-22 June 2002
EUNIS'2002, Porto, Portugal
LieMSIS project
2002:
The main thing is to initiate an
International tender procedure to
choose the most appropriate IT solution.
20-22 June 2002
EUNIS'2002, Porto, Portugal
LieMSIS project
What’s IT the Lithuanian HE & R
institutions are using now?
Most of technical and
technological trend institutions
are using Oracle technologies
for education & internal
purposes for several years
20-22 June 2002
EUNIS'2002, Porto, Portugal
LieMSIS project
Home made Information System:
Information System for admission
to Lithuanian universities
(from 1999)
- support & further development;
20-22 June 2002
EUNIS'2002, Porto, Portugal
LieMSIS project
Year
LUCA’s
members/ full
members
Applications
received
Study
programs
offered
1999
0 / (KUT+VU)
15 244
93
2000
5/5
14 200
181
87 / 40
2001
10 / 7
19 900
230
40 / 25
2002
16 / 13
20 000
expected
270
20 / 15
2003
22 / 22
> 20 000
expected
?
?
20-22 June 2002
EUNIS'2002, Porto, Portugal
Study
prgr/Entry
exams
required
93/more
than 93
LieMSIS project expectations
A new business architecture for universities:
define
focus
Concepts of Scalable Model;
on Business Processes, Tools, Operations;
construct
set
General Framework & Guidelines;
stage for Discussion, Consultation, Feasibility;
integrate
information, transactions, training, templates;
…….
20-22 June 2002
EUNIS'2002, Porto, Portugal
?
20-22 June 2002
EUNIS'2002, Porto, Portugal