Transcript Document

Industry Certifications
(EMCM, MQC & CMDSM)
Speakers: Dana McCormick, EMCM, MQC,
and James Barlow, CMDSM, EMCM
Baltimore PCC Education Seminar
University of Baltimore
March 19, 2009
Executive Mail
Center Manager
(EMCM)
Executive Mail Center Manager
(EMCM)
 Rationale
 Professional recognition for bestpractice mail management
 Promotion of mail effectiveness,
efficiency and security through national
training
 Boost productivity & reduce costs
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Executive Mail Center Manager
(EMCM)
 History
 Developed, launched 2002
 Based at National Center for Employee
Development, Norman, OK
 Expanded from single-site residency
program to nationwide local modular
programs 2003
 June, 2005 Merrifield, VA - first in the
area
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Executive Mail Center Manager
(EMCM)
The EMCM Program – What It Is
 Professional training and certification in
tasks and roles essential to mail center
management
 Eight course categories
 www.usps.com/mailcentermgr
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Executive Mail Center Manager
(EMCM)
People Management
 Managing and supervising employees
 Handling personnel related issues
 Observing people and equipment
 Assessing staff needs and capabilities
 Managing schedule, workload & overtime
 Assessing staff’s needs & capabilities
 Recruiting, selection, training & writing job
descriptions
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Executive Mail Center Manager
(EMCM)
Sales & Marketing
 Creating services that people want
 Meeting customer expectations
 Addressing customer service issues
 Designing mail pieces
 Managing relations with the Post Office
 Negotiating rates with other carriers
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Executive Mail Center Manager
(EMCM)
Managing Mail Center Operations
 Establishing mail routes
 Preparing outgoing mail
 Sorting incoming & outgoing mail
 Developing internal mail policies and procedures
Formulating disaster contingency plans
 Addressing mail security issues
 Tracking mail
 Managing internal and external mailing lists
 Analyzing mail volumes
 Preparing daily, weekly and monthly reports
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Executive Mail Center Manager
(EMCM)
Managing Mail Center Finances
 Preparing Budgets
 Managing finances of mail processing
systems
 Reconciling Inventory
 Managing chargebacks
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Executive Mail Center Manager
(EMCM)
Mail Center Safety & Security
 Addressing security issues
 Hazardous Material
 Biological Weapons
 Types of diseases and treatment options
 Detection of suspected contamination
 Procedures for cleaning contaminated
equipment
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Executive Mail Center Manager
(EMCM)
Planning & Managing Technology
 Developing and utilizing information
systems
 Creating and managing web and internet
pages
 Learning special mail related software
 Understanding over 20 types of equipment
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Executive Mail Center Manager
(EMCM)
Planning & Policy Making
 Understanding government and postal rules and
regulations
 Tracking changes in laws and regulations
 Interacting with Import Export and U. S. Customs
Officials
 Acting in compliance with ADA, EEO, ergonomics,
and unions
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Executive Mail Center Manager
(EMCM)
Total Quality Management
 Changing culture in the mail center
 Ongoing process improvement
 Quality reviews
 Team building
 Problem solving
 Communication
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Executive Mail Center Manager
(EMCM)
The EMCM Program – Information & Registration
 Five-day residency program, USPS Norman, OK
www.usps.com/mailcentermgr
Contact: Byron Jacobson, NCED 405-366-4639
[email protected]
www.nced.com
 Program Dates: 2009 May 4-8, Aug 3-7 & Nov 2-6
 Certificate presented upon satisfactory completion
 Cost: $1,500 includes tuition, room & board
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Executive Mail Center Manager
(EMCM)
The EMCM Program – Information & Registration
 Four-day program, NOVAPCC Merrifield, VA
Contact: Cindy Pease, USPS-Merrifield
(703) 698-6380
[email protected]
 Program Dates: 2009 June 9-12
 Certificate presented upon satisfactory completion
 Cost: $1,160 members, $1260 non-members
includes tuition, breakfast & lunch
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Executive Mail Center Manager
(EMCM)
Program Value
Testimonials
 “Class was phenomenal, instruction was phenomenal, I
was glad to have taken it. The course was wellorganized, well-structured.” -- Janice Johnson, Mail
Center Manager, Mack and Parker Inc. Insurance
Brokers
 “I’m just a beginner, with no prior experience in mail
center work. It helped me a lot in my job and to
understand the mail center activities. It will be of much
value in the future.” -- Arturo Cervantes, Office
Services Manager, Tribune Company.
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Executive Mail Center Manager
(EMCM)
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Mailpiece Quality
Control (MQC)
Program
Mailpiece Quality Control (MQC)
Program
MQC – What it is
 Developed by the USPS for those who
wish to enhance their knowledge of the
requirements associated with mailpiece
design & help the USPS automation goal
 It is a self-paced, self-study training
program covering ten topics
 The final exam can be completed online
 Achieve Certification as an
“MQC Specialist”
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Mailpiece Quality Control (MQC)
Program
MQC – Benefits
 MQC will benefit mailers, printers,
mailroom personnel, advertising agencies,
graphic artists, sales representatives, or
anyone involved in mail preparation.
 MQC will help you understand USPS
acceptance requirements as it relates to
mailpiece design and automation
requirements.
 You can take advantage of automation
discounts
 YOU WILL AVOID COSTLY ERRORS!!!
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Mailpiece Quality Control (MQC)
Program
MQC – Topics Covered
 Classes of Mail
 Periodicals
 Processing Categories
 Addressing
 USPS Barcodes
 Automation Requirements
 Non-automation Mailings
 Postage Payment Methods
 Reply and Return Mail
 Special Services
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Mailpiece Quality Control (MQC)
Program
MQC – Program
 After completing the course, you have the option to
complete a final exam (now available online) and
become an ‘MQC Specialist’
 MQC Specialists are recognized throughout the
industry for their high level of proficiency in
mailpiece design and addressing standards.
 You will receive a certificate and a lapel pin.
 This certification is valid for a two-year period.
 The MQC Specialists are nationally recognized
https://bma.usps.com/mqc/templates_rpt/html_or_p
df.cfm
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Mailpiece Quality Control (MQC)
Program
MQC- To get started
 Self-Study Guide order form 5112
http://www.usps.com/forms/_pdf/ps5
112.pdf
 Self-Study Guide options
http://pe.usps.com/mpdesign/mpdfr_
mpqc_view.asp
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Mailpiece Quality Control (MQC)
Program
MQC- To get started
Self-Study Guide options
 Option 1: The Administrator’s Guide is helpful for facilitating the
course to a group of students. It is available for $5 each.

Option 2: The Student Guide can be downloaded free of charge.
However, hardcopy Student Guides are available for $20 each.

Option 3: The Resource Kit contains useful tools to assist you in
completing the course. It includes:
• Postal Templates
• MQC Resource Guide – This provides descriptions and online
locations to the Quick Service Guides, DMM, Postal Bulletin,
Memo to Mailers, MailPro, RIBBS and much more. The
Resource Kit is available for $5.

Option 4: The Final Examination is available in hardcopy or online. The hardcopy includes the final examination only at a cost
of $25. The on-line final examination includes the final
examination only electronically at a cost of $12.
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Mailpiece Quality Control (MQC)
Program
Form 5112
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Mailpiece Quality Control (MQC)
Program
Future Training Classes
 The Baltimore PCC is in the process of
developing a training program to assist
members to study and take the exam.
 The class sessions will consist of four
sessions of three hours each.
 The timeframe is late Summer or Fall
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Certified Mail and
Distribution
Systems Manager
(CMDSM)
Certified Mail and Distribution
Systems Manager (CMDSM)
CMDSM – What it is

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Mail System Management Association (MSMA)
developed accreditation program
Provides recognition for managers to be evaluated,
tested, and certified on the body of technical knowledge
and management skills necessary for performance in the
Mailing Profession.
http://www.msmanational.org/pages/certification_cmdsm.
cfm
Successful candidates gain professional recognition as a
Certified Mail and Distribution Systems Manager
(CMDSM). List of Current CMDSM’s:
http://www.msmanational.org/pages/certification_cmdsml
ist.cfm
Over 350 CMDSM accredited professionals in the mail
system management profession
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Certified Mail and Distribution
Systems Manager (CMDSM)
CMDSM – Job Categories
 Mail Services Management, e.g., Manager
or Supervisor
 Distribution, Messenger, Shipping,
Receiving or Fulfillment Manager or
Supervisor
 Administrative, Office Services, or
Facilities Manager with responsibility for
Mail and other Distribution Systems
 Vendor or Consultant, serving the
equipment supply or service needs of the
mail management field. (May consider
CMDSS)
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Certified Mail and Distribution
Systems Manager (CMDSM)
CMDSM – Qualifications
An individual must:
 Currently be employed in the field for five or more
years, with at least three years in management or
have at least three years in management and
provide a letter of recommendation from their
employer or a recognized professional in
management.
 Attain 150 professional expertise points in the
following areas
–
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Professional Experience
MSMA Experience
NON-MSMA Experience
Education
 A candidate does not have to be a member of the
MSMA to participate in the program
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Certified Mail and Distribution
Systems Manager (CMDSM)
CMDSM – The Application
 150 qualification points are required to
take the CMDSM Examination. 240 points
are possible in all four categories and
verification is required
 Qualification points are earned from work
experience, professional activities and
education
 Maximum points possible
–
–
–
–
Mail & Distribution Work Experience 80 Points
MSMA Activities & Membership 60 Points
Non-MSMA Activities & Membership 40 Points
Education 60 Points
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Certified Mail and Distribution
Systems Manager (CMDSM)
CMDSM – The Application
 The CMDSM application must be
filled in electronically
http://www.msmanational.org/documen
ts/CMDSMAppRev906bck.doc
 CMDSM Application Fees
– $475.00 for MSMA member
– $675.00 for Non-MSMA members
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Certified Mail and Distribution
Systems Manager (CMDSM)
CMDSM – The Examination
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135 multiple-choice questions and five essay questions
Four-hour exam. Two for multiple-choice and two hours for the essay
Computer based testing program- computer provided
Multiple-choice questions are one point & essay questions are10 points.
185 total points possible with a score of 75% or more to pass.
No specific references to rates, just an understanding differences:
– "Standard Mail" rates are less than "First Class" rates
– Overnight air services are more than ground-services
– "Next-Day-Morning" rates are more than "Second-Day-Afternoon"
rates
Essay questions do not have a specific answer & provide an
opportunity to demonstrate:
– Knowledge and understanding of the mail and distribution
management industry
– Ability to develop creative solutions
– Ability to communicate your ideas to employees as well as
management in a logical sequence
Must be able to communicate effectively through writing
A mentor or study group is recommended
The exams are given at MailCom Atlantic City and Las Vegas
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Certified Mail and Distribution
Systems Manager (CMDSM)
CMDSM – Study Help
 Study guides are available by ordering at
http://www.msmanational.org/pages/certification_ce
rtificationorderform.cfm
 Study Guide Topics
–
–
–
–
–
–
USPS Mail Knowledge
Financial Management
Human Resources
Mail Center Design
Mail & Distribution Systems
General Management Practices
 National Study Group 9 week program via
conference call & study guide
 MSMA-Washington Metro has had local study
groups
 Questions: MSMA 1-800-714-MSMA
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