Transcript Department of the Navy FY06 Opportunity Analysis

Department of the Navy
Strategic Sourcing Program
Leveraging Strategic Sourcing Solutions
June 2014
Objectives
•
•
•
•
•
Strategic Sourcing Overview
Benefits / Opportunities
Improving responsiveness by reducing lead times
FY14 Mid-year savings
DON/DOD/ Federal-wide commodity initiatives
• Tools
• Common concerns
1
Strategic Sourcing is a Process Involving Requirements
Owners / Acquisition Community
Primary Benefits of Strategic Sourcing
Change in
Drives Cultural
Consumption/
Transformation
Volume
• Enterprise based
Procurement strategy
Better Buying
Power
Acquisition
Optimization
• Requirement Aggregation
• Process Improvements
• Promote Real Competition
• Pre-populated Solutions
• Reduced Lifecycle Costs
• Reduced Operating Expense
• Demand Management
• Requirements Redefinition
and Standardization
Improved Supplier
Management
• Socio-economic Goals
• Optimized Supplier
Relationships
• Reduced PALT
Strategic Sourcing is... the collaborative and structured process of critically analyzing
an organization’s spending and using this information to make business decisions
about acquiring commodities and services more effectively and efficiently. *
*OMB letter 20 May 05
2
Acquisition Opportunities
• Leverage (maximize use of) existing contract vehicles, such as
SEAPORT, GSA OASIS, NAVSUP Global Business Solutions IDIQs, to
reduce duplication of contracting effort and achieve decreased PALT
• Award/issue new contract vehicles such as IDIQs and BPAs for use by
all DOD to reduce duplication of contracting efforts and achieve
improved vendor relationships
• Work with requirements generators to increase aggregation of
requirements
3
Strategic Sourcing: Opportunities and Benefits
Opportunities
Benefits
1.
1.
2.
3.
4.
5.
6.
Increase usage of existing
contracts (SEAPORT, Alliant, etc.)
Reduce redundant IDIQ contracts –
many with the same contractor(s)
Eliminate IDIQs awarded
supporting only a single
requirements generator
Eliminate customer s’ concerns
about running out of contract
ceiling or experiencing a lapse in
contract coverage
Work with requirements generators
to improve PWS
Eliminate the need for bridge
contracts and modifications
2.
3.
4.
5.
6.
7.
Standardization of process, tools
and outcomes (SEAPORT, OASIS,
GBS contracts, etc. ) across Navy
and DoD
Decreased Procurement
Administrative Lead Time (PALT)
Increased transparent pricing
Real competition achieved through
using PWSs promoting real
competition
Reduced performance risk
Improved small business utilization
at lower overall cost
Reduced burdensome contract
administration by decreasing the
number of contracts managed
Increasing use of existing contract vehicles improves pricing and
decreases lead times
4
Major Opportunity for Significant Efficiency Gain
Manage Identical Regionalized Requirements
through a Single Contract
Managed Requirement
• Identical requirements
entered into single
Contracting Office by
different Offices, Navy
Regions, or AORs
• Consolidated buying on an
established contract vehicle
Unmanaged Requirements
• Identical requirements entered
into multiple Contracting
Offices often concurrently by
different Offices, Navy
Regions, or AORs
Decentralized customers /
Multiple points of entry
Consolidated Requirements =
Managed Solution
All successful solutions begin with customers managing requirements differently.
Opportunity exists to Explore Centers of Excellence, Lead Contracting offices, etc.
5
DON Strategic Sourcing / Active Requirements Management
Mandate OMB, OSD, or DON policy
FSSI
Fed
DoD
SSLC:
Federal-wide
solutions
Successful common supplies &
services sourcing solutions
was policy driven
SSDB
Leveraged DoD Solutions
SSWC: Leveraged Navy Solutions
DON
Need Commands / DON
to consolidate
requirements at
Enterprise or DON level
and report on savings
metric
Enterprise Solutions
Local Requirements
Review Boards identify
Customer Focused Requirements & Contracts opportunities
Top Down: Policy Driven
Bottoms-up: Requirements Driven
6
Managed Enterprise Solutions: Example “DON Wireless”
Vendor
AT&T
Delivery
Orders
221
FPDS-NG
Oblig. $
$15,152,939
Sprint
198
$12,398,959
Verizon
Total
395
814
$30,045,884
$57,597,782
• Significant fragmentation creates administrative (overhead) burden for both vendors and Navy
commands
• NAVSUP & USMC contracting offices support 360 different funding offices which comprise 11
Budget Submitting Offices
• Aggregate requirements (funding, vendor, activity, etc.) to leverage buying power
• Each higher level of aggregation reduces number of orders and costs
• Aggregating requirements allows for use of “Shared” plans that are more cost effective
7
Navy Wireless FY13 Spend / Fragmentation by Command
Funding BSO
AAUSN
BUMED
CHNAVPERS
CNAVRESFOR
CNIC
COMLANTFLT
COMPACFLT
NSUPSYSCOM
ONI
FSA
CMC
COMSC
DIR SSP
NAIRSYSCOM
NFACENGCOM
NSEASYSCOM
ONR
SPAWARSCOM
Totals
•
•
•
Funding
Offices
Funding
Types
6
34
39
8
5
77
52
14
1
6
118
4
3
7
2
24
2
2
404
2
4
3
2
1
3
3
3
1
1
6
1
2
2
3
3
2
3
Aggregate DOs
vendor &
Actions
Funding
26
128
116
13
22
183
123
50
3
14
344
49
17
24
18
164
12
19
1325
5
6
5
4
3
7
8
6
2
3
13
4
4
3
8
8
4
5
99
DOs
14
82
60
10
13
123
86
26
2
11
209
35
13
14
8
95
7
6
814
Decentralized ordering leads to inefficient buying behavior
Aggregation could decrease delivery orders by 88%
Aggregation proven cost effective-vendor discounts range 10%-30%
Potential Savings of $4M-$12M could be realized if aggregation is implemented.
8
Total
$3,239,936
$2,770,385
$4,480,829
$877,456
$3,534,371
$3,248,123
$4,145,253
$1,093,750
$179,950
$272,693
$13,347,082
$1,300,923
$675,656
$4,597,951
$2,406,136
$9,984,850
$421,889
$1,020,549
$57,597,782
Lead times: Competitively Awarded FFP Service Orders
versus Contracts
Time to award FFP contracts versus task orders ranges from 3 to 4
times longer
Leveraging
(using) existing
contract
vehicles can
significantly
reduce lead
times!
695
GT $10M
176
500
$1M-10M
176
Competed Definitive Contracts - FFP
Competed FFP Services Orders
443
$500K-$1M
110
443
$100K-$500K
110
0
100
200
300
400
500
600
700
800
Hours estimated to award task orders or new contracts based on GLS LCE 2010 analysis
9
Lead times: Competitively Awarded Non-FFP Service
Orders versus Contracts
Time to award Non-FFP contracts versus task orders ranges from 2 to 3 times
longer
881
GT $10M
227
675
$1M-10M
227
Competed Definitive Contracts - Non-FFP
Competed Non-FFP Services Orders
552
$500K-$1M
202
511
$100K-$500K
202
0
100
200
300
400
500
600
700
800
900
1000
Hours estimated to award task orders or new contracts based on GLS LCE 2010 analysis
10
Significant level of contracting activity / redundancy
Navy Services FY13 Spend by Portfolio Dollars in (M’s)
Research and Development
Knowledge Based Services
Equipment Related Services
Facility Related Services
Electronic & Communication Services
Construction Services
Transportation Services
Logistics Management Services
Medical Services
Total
MSC
NAVAIR
NAVFAC
NAVSEA
NAVSUP
0.04
61.95
200.83
6.58
86.63
1,226.42
20.27
0.26
1,602.98
5,260.72
830.21
1,506.22
75.41
237.01
103.78
200.14
0.08
8,213.57
15.38
282.88
74.21
4,390.09
35.78
2,502.53
6.53
1.88
7,309.28
1,895.35
2,939.65
3,058.32
113.34
190.27
85.81
0.40
67.57
0.05
8,350.76
47.34
1,334.50
260.95
513.03
1,261.87
50.02
175.20
324.94
3,967.85
ONR
SPAWAR
902.96 1,298.84
175.75
880.36
1.43
17.10
5.22
8.86
15.21 2,418.32
0.01
0.01
1.58
0.86
(0.01)
19.39
0.03
1,102.18 4,643.74
SSP
55.56
196.56
335.35
5.18
4.06
0.03
596.74
USMC
Total Spend
106.45
843.72
123.40
322.68
586.71
0.03
15.07
115.47
0.59
2,114.12
9,582.64
7,545.58
5,577.81
5,440.39
4,835.86
2,588.39
1,404.66
599.94
325.95
37,901.22
Contract Redundancy within Knowledge Based Services (top 10 vendors)
MSC
NAVAIR
NAVFAC
NAVSEA
NAVSUP
ONR
SPAWAR
SSP
USMC
Non-Navy
Contracts
Contracts
Contracts
Contracts
Contracts
Contracts
Contracts
Contracts
Contracts
Contracts
Total
3
11
17
1
18
1
5
6
70
25
19
1
6
2
4
4
68
2
24
1
7
6
7
55
1
SAIC
-
8
GENERAL DYNAMICS
BOOZ ALLEN
HAMILTON
-
7
-
7
NORTHRUP GRUMMAN
-
4
-
17
11
L-3
-
10
-
14
5
LOCKHEED MARTIN
-
2
-
24
5
CACI
AFOGNAK NATIVE
CORP
-
2
-
11
13
-
1
2
3
24
RAYTHEON
ALION SCIENCE &
TECHNOLOGY
-
6
1
12
6
1
7
6
3
3
1
1
-
11
-
5
1
9
2
50
-
8
2
6
2
47
-
4
-
3
44
3
-
5
35
1
-
2
1
34
1
-
2
3
32
-
1
2
23
1
-
-
6
-
FY14 Mid-year Strategic Sourcing savings
Standard
Program
Mgmt
Integrated
Logistics
Support
Gen IT Dev &
Support
Navy Furniture
Program
Office
Supplies
(FSSI)
Wireless
Services
Maritime
Coatings
Janitorial
FY 10 Spend
1,396.7
776
1,774.3
183
105.6
50
15.2
3.2
4,304.00
FY 11 Spend
1,247.1
700.9
1,873.5
134.3
158.2
103.4
13.4
4.2
4,235.0
FY 12 Spend
1,251.5
715.58
1,804.4
119.2
134.8
69.3
2.7
7.3
33.2
FY 13 Spend
1,127.0
629.4
1,591.1
55.5
106.8
60.1
3.3
6.4
99.3
2.3
FY 14 Spend
Savings
(CY$M)
522.1
35
51.1
1.4
Reverse
Auction
MROS
32.1
Standard Integrated
Program Logistics Gen IT Dev Navy Furniture
Mgmt
Support** & Support
Program
Office
Supplies
Wireless Maritime
Services Coatings Janitorial
Reverse
Auction
MROS
Grand Total
4,138.0
3,681.2
Grand
Total
FY 09 Actual
FY 10
Actual
FY 11
Actual
-
27.8
-
0.6
2.6
4
-
-
35.6
-
23.7
-
0.8
3.5
2.4
0.3
-
31.1
-
24
-
1.6
2.5
11.7
0.2
-
40
FY12 Actual
4.2
19.9
22.4
4.7
1.7
12.4
0.25
**
4.4
FY 13 Actual
5.4
14.5
8.7
4.9
3.3
13.8
0.3
0.44
7.1
0.2
59
FY 14 Actual
FY 12-16
Projection
0.4
*3.2
2.3
0.13
69
58.9
7
TOC Total
251.9
1.4
107
5.1
6.4
*ILS Savings based on average 9% reduction from IGE, calculated from FLC Jacksonville orders
12
4.8
0.3
0.4
70
DON/DOD and Federal Strategic Sourcing
•
Department of Navy’s experience
•
DON’s wireless contracts began with a single customer requirement (CNIC)
•
NAVFAC developed an aggregation tool for managing the aggregation of wireless
requirements to improve the management process. This tool will soon be available to all
Navy Commands.
•
The Global Business Solutions contract originated with ISSOP program requirements and
grew to partnering with NAVSEA to improve ordering through the SEAPORT-o portal
•
All future Navy initiatives will provide for ordering by all DoD Agencies
13
DON/DOD and Federal Strategic Sourcing
•
•
Recent coordination within DoD
•
DON is using AF MRO Supplies blanket purchase agreements (BPAs)
•
DON has developed a suite of BPAs for DoD Conference – to assist with arrangements as
well as data collection/reporting
•
DON is developing contract vehicles that will be available for DoD use to include: Education
and Training and also renewal of Global Business Solutions (GBS) services
•
DON awarded BPA for Reverse Auctions and Furniture BPAs which are open to all DoD
Agencies
Federal Strategic Sourcing Initiative / GSA/OMB coordination
•
Includes all agencies
•
New OASIS Services Contracts aimed at a wide array of professional services and will allow
FFP as well as Cost Type orders.
•
Office Supplies
•
Janitorial and Sanitation (JAN/SAN) Supplies
•
Maintenance, Repair and Operations (MRO) Supplies
14
Current DON Strategic Sourcing Solutions/ Initiatives
Initiatives &
Spiral Solutions
Commodity
Engineering Management
Commodity Team established in Sept. 2012 to look at unmanaged spend (Outside the DOD 5000
series). Recommendation included better use of SEAPORT / other existing contracts
DON Conferences
17 BPAs were awarded by Navy on May 30, 2014 against GSA’s FSS SIN 541 4D to provide for
conference planning services.
Education and Training
Wireless Services
Currently developing BPAs for Education Support (instructors) and Curriculum Development. Award
expected in 2014.
Navy policy issued. Continued use of Navy-wide Wireless Services Contracts.
Office Supplies
Navy policy issued. Federal-wide Office Supplies BPAs issued by GSA as FSSI.
Navy Furniture
Navy policy issued. Navy-wide Office / Dorm and Quarters, Child Development, and Industrial
Furniture BPAs in place. Using NAVFAC specifications to begin standardization.
Janitorial & Sanitation Supplies
Maintenance, Repair and Operating
Supplies
General IT and Development
Services
SCA Services Contract
Standard Program Management
(SPM)
2013-2014
initiatives
DON Janitorial and Sanitation Supplies contracts hosted on DOD EMALL in the Navy Corridor / FSSI
vehicles are expected to be available in early FY15.
Air Force BPAs are hosted on DOD EMALL in Navy Corridor. FSSI vehicles are expected to be
available in July 2014.
DON IT Services policy recommends use of established suites of contracts vehicles
DON Global Business Solutions Contract - savings and improved order placement
Recommended use of SEAPORT / GSA OASIS for program management services
2009/2010
initiatives
15
FSSI
FSSI Candidate
Contract Vehicles
Services
Supplies
IDIQs:
BPAs:
Jan/San
Office Supplies,
MRO Supplies
Furniture
IDIQs:
BPAs:
GBS, Wireless, Conferences,
Alliant, Army
Education and
Chess, Seaport- Training
e
16
Office Supplies BPA’s
TYPE OF SUPPLY
POLICY/REGULATION
SOLUTION INFORMATION
EXECUTION
Office Supplies
Generally consumable type items – not including furniture or IT equipment
MANDATORY for all DON-exceptions include MILSTRIP, SERVMARTs
• BPAs FedBid Corridor
• BPAs on DOD EMALL: https://dod-emall.dla.mil/acct/
• Contract Information and Ordering Guide available on the Strategic Sourcing
website
GO TO: DOD EMALL
If NEITHER the Office Supplies BPAs or the
Reverse Auction Tool fit your requirement then
prepare your waiver.
Strategic Sourcing Solutions Review
Supplies
GOTO: REVERSE AUCTION Websites
PR# _____________________________
This document hereby certifies that the Office Supplies BPA’s
AND the FedBid Reverse Auction Tool have been reviewed for
this acquisition.
Contracting Officer’s Printed Name:
_____________________________________
Contracting Officer’s Signature:
_____________________________________
Date: ________________________
Strategic Sourcing Approval:
_____________________________________
17
Date: ________________________
Navy Furniture BPA’s
TYPE OF SUPPLY
POLICY/REGULATION
SOLUTION INFORMATION
EXECUTION
Furniture
Office, Dorm /Quarters, Child Development, & Industrial and Institutional Furnishings
MANDATORY for all DON requirements for Office, dorm/ quarters and special or industrial furniture.
Contract Information and Ordering Guide available on the Strategic Sourcing website:
GO TO: GSA eBuy
If a WAIVER is needed for the
Navy Furniture BPA’s then
prepare your waiver.
WAIVER FROM THE USE OF NAVY FURNITURE BPAS
FOR THE PROCUREMENT OF FURNITURE
Document Number: __________________
Contract/Order Number:______________
Customer: __________________
Description of Requirement: _____________________________________________
________________________________________________________________________
Reason for Waiver Request: Select the most appropriate reason.
Type of Furniture being requested is not covered by the Navy’s Furniture BPAs:
Explain: __________________________________________________________
________________________________________________________________________
________________________________________________________________________
Request a Quote DIRECTLY from BPA Holders
Furniture must be compatible with furniture from a vendor not on the BPA list:
Justification:_______________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Other:
Explain:___________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
18
Prepared By: ___________________________
(Contract Specialist)
Date: ___________________
Reviewed By: ___________________________
(Contracting Officer)
Date: ___________________
Reviewed By: ___________________________
(One level above Contracting Officer)
Date: ___________________
Approved: _____________________________
(Chief of Contracting Office)
Date: ___________________
Janitorial / Sanitation Supplies Contracts
TYPE OF SUPPLY
Janitorial &Sanitation Supplies
Cleaning supplies, and other sanitation type items
POLICY/REGULATION
NAVSUP MANDATORY Policy has been issued
-exceptions include HAZMAT Center, ServMart or similar on-base facility
SOLUTION INFORMATION
• BPAs FedBid Corridor
• BPAs on DOD EMALL: https://dod-emall.dla.mil/acct/
• Contract Information and Ordering Guide available on the Strategic Sourcing
website
EXECUTION
GO TO: DOD EMALL
GO TO: REVERSE AUCTION Websites
19
If NEITHER the JAN/SAN IDIQs or the Reverse
Auction Tool fit your requirement then prepare
your waiver.
Maintenance and Repair Operation (MRO) Supplies BPAs
TYPE OF SUPPLY
Wide range of repair items from consumable supplies to fasteners, etc.
POLICY/REGULATION
NO MANDATING POLICY has been issued.
Cardholders, or other buyers, should consult the established BPAs first prior to open
market buys or before creating new contracts.
SOLUTION INFORMATION
• BPA’s FedBid Corridor
• BPA’s on DOD EMALL: https://dod-emall.dla.mil/acct/
• Contract Information and Ordering Guide available on the Strategic Sourcing
website
EXECUTION
GO TO: DOD EMALL
If NEITHER the MRO BPA’s or the Reverse Auction
Tool fit your requirement then prepare your
waiver.
Strategic Sourcing Solutions Review
Supplies
GOTO: REVERSE AUCTION Websites
PR# _____________________________
This document hereby certifies that the Maintenance and
Repair Operation Supplies (MROS) BPA’s AND the FedBid
Reverse Auction Tool have been reviewed for this acquisition.
Contracting Officer’s Printed Name:
_____________________________________
Contracting Officer’s Signature:
_____________________________________
Date: ________________________
Strategic Sourcing Approval:
_____________________________________
20
Date: ________________________
All Other COT Supplies (Reverse Auction Tool)
TYPE OF SUPPLY
POLICY/REGULATION
SOLUTION INFORMATION
EXECUTION
Various Commercial Supplies (and if you want, Services!)
Reverse eAuction (or Auction) means a web-based auction process that allows Buyers to solicit and collect Quotes from Sellers
for Commercial Items in real-time by posting requirements and receiving decreasing incremental Quotes from Sellers.
MANDATORY for ALL DoN requirements for Commercial Item Supply Buys UNDER
$150,000
Contract Information and Ordering Guide available on the Strategic Sourcing website
GO TO: NAVSUP CKS for Ordering Guide Information
If a WAIVER is needed for the
Reverse Auction Tool then prepare
your waiver.
WAIVER FROM THE REQUIREMENT TO USE REVERSE AUCTIONS FOR THE PROCUREMENT OF
COMMERCIAL SUPPLIES UNDER THE SIMPLIFIED ACQUISITION THRESHOLD
Document Number:
Customer:
Description of the requirement:
Reason for waiver:
Item is available under an existing contract vehicle with favorable terms and conditions
Existing contract to be used:
Exception to the fair opportunity to compete available under FASA
Urgency
Only one capable source
Logical follow-on
Minimum guarantee
REGISTER OR LOG IN TO: REVERSE AUCTION Websites
Urgency/Lead Time: The required delivery date does not provide adequate time to set
up and run a reverse auction.
Other:
Prepared by:
(Contract Specialist)
Date:
Concurred by:
(Contracting Officer)
Date:
Approved by:
(Level Above Contracting Officer)
Date:
1
21
DoN Wireless Service Contracts
Wireless Services
TYPE OF SUPPLY
POLICY/REGULATION
SOLUTION INFORMATION
EXECUTION
Navy & Marine Corp-Wide MAC’s
MANDATORY for all DoN wireless requirements within US (OCONUS exempted)
Contract Information and Ordering Guide available on the Strategic Sourcing website
GO TO: Ordering Guide Information
GO TO: DoN Wireless Policy
22
There is NO WAIVER for the DoN Wireless Services
Contracts.
Global Business Solutions Contracts (GBS)
TYPE OF SUPPLY
POLICY/REGULATION
SOLUTION INFORMATION
EXECUTION
Primarily SCA Type Services
Services available in 15 functional areas for Service Contract Act type labor.
NAVSUP MANDATORY Policy has been issued for all Service Contract Act requirements.
Contract Information and Ordering Guide available on the Strategic Sourcing website
GO TO: Ordering Guide Information
If a WAIVER is needed for the Global
Business Solutions Contracts then
prepare your waiver.
WAIVER FROM THE REQUIREMENT TO USE THE GLOBAL BUSINESS SOLUTIONS CONTRACTS FOR ALL
REQUIREMENTS WHICH FALL WITHIN THE CONTRACTS SCOPE AND ARE SUBJECT TO THE SERVICE
CONTRACT ACT (SCA)
Document Number: _____________________ Customer: ___________________________
Description of the requirement: _________________________________________________
Reason for waiver approval request:
 Existing contracting vehicle, including options, will be allowed to continue until completion, including
remaining options. Contract No _____________________ with Contractor: _______________________
 Use of an Alternate Contracting Vehicle is in the best interest of the Government because (explain need for an IDIQ type vehicle, Time and Material or Labor Hour contract).
 Sole Source (explain – is there a collective bargaining agreement (CBA)?
 Single Source 8(a) requirement.
GO TO: NAVSUP GBS Policy
 Prior Contract is a SEAPORT task order.
Task order number:__________________________ with Contractor:_____________________
 Service location is not covered under GBS.
 Prior contract is an Ability One/NISH contract.
Contract number: ___________________________ with Contractor:________________________
 Services are not within the following non-personal labor support categories:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
23
Administrative Support and Clerical Services
Quarters Management Services
Healthcare Services (Except Doctors, Nurses, or Physician Assistants)
Information and Arts
Information Technology
Instructional and Training Services
Maritime Material Handling
Mechanics and Maintenance and Repair
Plant and System Operation
Engineering/Technical Support
Mobile Equipment Operation
Financial Management
Specialized Technology
Industrial Services
General Services and Support
IT Services Suite
TYPE OF SUPPLY
IT Services
GSA Alliant * NIH NITAAC * SEAPORT * DISA ENCORE II * Army ITES 2S * Air Force NETCENTS
and other vehicles approved by SPAWAR
POLICY/REGULATION
Policy directs activities to the SPAWAR ITAAP website for a full list. DASN policy
directs all IT Services requirements to consider using these existing vehicles first.
SOLUTION INFORMATION
Vehicles are hosted at various locations. Vehicles provide large groups of IDIQ
contracts for both large business and small businesses who specialize in IT services.
EXECUTION
https://assist.sscno.nmci.navy.mil/navyitaap.nsf/ITAAP
GO TO: ITAAP Ordering Information
GO TO: DoN IT Policy
24
There is NO WAIVER for the DoN IT Services Suite.
SEAPORT-e
TYPE OF SUPPLY
POLICY/REGULATION
SOLUTION INFORMATION
EXECUTION
Professional Services
22 Functional Areas Providing Various Professional Knowledge Based and Logistics Services
NAVSUP POLICY REQUIRES a review of SEAPORT for all professional services
requirements. A waiver must be prepared when SEAPORT will not be used.
Contracts and User Guide available on SEAPORT-e website:
http://www.seaport.navy.mil/default.aspx
GO TO: Ordering Guide Information
If a WAIVER is needed for SeaPort-e then
prepare your waiver.
WAIVER FROM THE USE OF SEAPORT-E
FOR THE PROCUREMENT OF SERVICES
Document Number:
Customer:
Description of Requirement:
Reason for Waiver Request:
Existing Contract in Place
Contract No
with Contractor:
Use of an Alternate Contracting Vehicle is in the best interest of the Government
because (explain)
Contains classified information
DoD Clerical Support MAC to be used (applicable to Philadelphia, Washington
and Norfolk regions only)
Exception to the fair opportunity to compete available under FASA
Urgency
GO TO: NAVSUP SEAPORT Policy
Only one capable source
Logical Follow-on
Minimum Guarantee
Explanation:
Service is not available under SeaPort-e
Other
Explanation:
Prepared by:
Date:
Level Above Contracting Officer
Printed Name
Contract Review Board
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Approved by
Date
Approved by
Date
Approved by
Date
Tools: Accessing the Contract Solutions and Related Information
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Tools: Web site address and subscription email
DON Strategic Sourcing Web Page:
• https://www.navsup.navy.mil/portal/page/portal/nss
• Users will need a registered PKI to access/view the site and content. If
you cannot access any user not registered they can do so via this link:
• https://registration.pki.navy.mil
Strategic Sourcing Subscription Email:
•
https://www.navsup.navy.mil/navsup/news/neds
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Maximizing use of Acquisition Tools
DAU’s ARRT tool (Automated Requirements Roadmap Training Tool)
• Improve requirements definition
Reverse Auctions:
• Reverse auctions promote transparency / competition
• Multiple sources: Navy Order with FedBid, GSA Reverse Auction tool
• Useful for supplies as well as services
NAVSEA’s SEAPORT Milestone Tool:
• Available under SEAPORT is the functionality to manage Acquisition Milestones for major
purchases
• Tool creates visibility of key milestone events
• Can be used to manage performance, set expectations, and limit use of bridge contracts and
modifications
DON’s Inventory Management Tool for Wireless devices/ service
• Will allow aggregation of requirements / executing enterprise solutions
• The Strategic Sourcing Office, working with the DON CIO, is developing a database to
manage the DON wireless inventory and utilization
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Current FSSI Strategic Sourcing Initiatives
In process
Commodity
●
Janitorial and Sanitation Supplies
(JanSan)
●
Maintenance, Repair, and
Operations Supplies (MRO)
●
Current Status
Purchasing channel: RFQ released Oct 24, 2013 (JanSan-Supplies- ●
RFQ833224) and closed in December
ISSA (industry JanSan group) approached Hill week of 5/25/14
about having the JanSan team conduct a small business impact
study; In Nov 2013 team completed consolidation analysis which
●
was posted on GSA Interact for the vendor community and the RFQ
was released in Dec 2013
Purchasing channel: awarded Mar 2013
●
●
Cybersecurity Software (NOT
CDM)
●
●
Commodity Team Meeting on March 25
Met with DoD last week of 5/23/14
●
●
●
Large Desktop Publisher
Software (LDP)
Rental Cars
Building Maintenance and
Operations Services (BMO)
Next Steps
Purchasing channel:
Responses to protests;
technical evaluation
phase
Requisition channel:
system requirements
Purchasing channel: Stay
due to protests
Requisition channel:
system requirements
Team members working
actions
Review of CDM pricing
with DoD
DoD conducting pricing
analysis
Determine path forward
●
●
Presentation of Lessons Learned to Leads on 5/7/14
Current solicitation cancelled, future solicitation under development
●
●
●
●
GSA completed briefing with DoD
Handoff information provide to DoD
DoD DTMO is now executive manager
●
DoD to submit
presentation to SSLC in
May
●
●
Solidifying best practice list and working on acquisition strategy
Working on Menu of Best Practices and Acquisition Strategy
Development
●
Completing KDP packets
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Current FSSI Strategic Sourcing Initiatives
In process
Commodity
●
●
Current Status
Looking at standard configurations which can lead to cost savings in FY14;
potential acquisition plays in FY15
Interact Page for Industry is Live - https://interact.gsa.gov/group/fssifurniture
White paper submission due May 16
●
●
Delivering KDP2 draft documents on June 4
MOU signed between OPM and GSA to brand the TMA solution FSSI


●
●
Standard configurations agreed for approximately 80% of buys
Recommendations for standard terms and conditions agreed
KDP2 approved at last SSLC
Data on requirements collected from agencies using CIOC points of contact
and used to develop recommendations for consideration for standard
configuration
●
VA/DoD Health Executive Committee briefing held on October 25
●
Documents drafted to summarize effort
●
Furniture
HR Services and Training (HRST)
Workstations (laptops/desktops/peripherals)
Pharmaceuticals
Food Service
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Current FSSI Strategic Sourcing Initiatives
In process
Commodity
Current Status

●
KDP 3 approved by SSLC
Preparing information and links to enable ordering from the approved vehicles
Wireless (FSSI)
●
●
●
Current Status
GSA continues working with agencies to analyze data and existing plans
Updated OMB in March 2014
Presented to SSLC Leads April and May 2014; submitted KDP3 template
Office Supplies (OS3)
●
●
●
OS3 posted onto OMB MAX on 1/13/14
OS3 RFP-Requisition Channel closed March 25
OS2 extension through Nov 2014
●
●
●
DDS3 Awarded 4/28/14 - FedEx and UPS
NGDS Developing a scope and for KDP2 in Nov
Reviewing USPS model
●
●
Updated OMB 2/19
Print Policy Template (via FESWG)- leverages PrintWise - with OGP
Information Service (IS)
In Management Phase
Commodity
Domestic Delivery Services (DDS3) &
NGDS
Print Management (PM)
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Current FSSI Strategic Sourcing Initiatives
In process
Commodity
Email as a Service
Lab Supplies
Fuels
Medical / Surgical
Current Status
●
In development
●
In development
●
In development
●
In development
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Common Concerns/ Questions
Many questions aim to find an exception to using a strategically sourced
contract solutions
“What about FAR Part 8 – Mandatory Sources – why can’t we use
GSA or DLA instead?”
“What about AbilityOne / UNICOR?”
“What about using non-DOD contracts? We aren’t allowed . . .”
-
FAR Part 8 is always considered – but GSA Global Supply and DLA
are supply / requisitioning solutions
AbilityOne products are available under the FSSI Office Supply BPAs
UNICOR is a source under the furniture BPAs
And yes, you may place orders against non-DOD contracts (DFARS
217.78)
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DON Strategic Sourcing Contacts
For more information on Naval Strategic Sourcing please contact:
Mr. Jamey Halke
Program Manager
Navy Strategic Sourcing Program Office
NAVSUP
717-605-7488
[email protected]
Mr. Mark Ascione
Deputy Program Manager
Navy Strategic Sourcing Program Office
NAVSUP
717-605-1409
[email protected]
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