Transcript UM-Helena College of Technology Faculty Toolkit Orientation

UM-Helena College of
Technology
Faculty Toolkit Orientation
What is the Faculty Toolkit?
 It is the tool you use for finding information on
your courses
 It is the method used for you to access your
class roster
 It is the tool you use to turn in grades
What information do I need to use the
toolkit?
 In order to use the toolkit you will need to
have the following:
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Internet Access
Your Employee ID Number (this number can
be obtained from HR or the Registrar’s Office
and begins with 790)
Your PIN Number (the first time you log in it
will be the last six digits of your 790 number)
Start at the UM-Helena Homepage www.umhelena.edu.
Scroll over the faculty/staff link on the navigation bar and click
Faculty Toolkit on the dropdown that pops up.
This will bring you to the login screen. Your User ID will be your 790 employee number.
Your PIN is the last six digits of the employee number, if it the first time you are logging in.
If you have logged in before, it is a six-digit number you have chosen. If you have forgotten
that number hit the Forgot PIN button.
If this is the first time you have logged in you will be prompted to change your PIN to new
six digit number. Once you have completed that it will ask you to input a security question
in case you forget your PIN.
A warning page will appear with information about student’s rights to privacy. It reminds
you that much of the information you are about to see is confidential. Just click the button
labeled continue to indicate you have read it.
This will bring you to the main menu. Click on Faculty Services in order to access your
information for your courses.
To view your class roster click on “Summary Class List”. You will need to select the current
term, click on the pull down arrow, select the current term, and click to submit. You will
then have to select the course you would like to look at and hit submit.
This will lead you to the list of students registered for the course. It will also give you
information such as the CRN (course request number), enrollment count, and current
classroom assignment. You can copy this information and paste it into Excel if you keep
your grades in Excel.
Information on the Summary Class List
 The summary class list has a lot of
information on the students that are
registered for your course.
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If you click on a students name you will be
able to access their contact information.
Some student’s may be labeled as
Confidential. These students have asked that
no directory information be released on them.
You can also see the student’s registration
status. This will show if a student has
withdrawn from your course.
Now we can look at the Final Grade Worksheet. You can access this screen through any link
that says “Final Grades”. This screen is the way all instructors turn in their grades. The
screen uses a drop down in order to enter grades. Make sure that you click outside of the
drop down before you scroll down the screen.
Once you have submitted your grades make sure to click submit at the end. There is a 30
minute time limit on the screen, so you must hit submit before 30 minutes is up. You can hit
submit and then continue on with entering information.
Questions?
 If you have any questions or concerns,
please contact:
Sarah Dellwo
(406)444-6881
[email protected]
Sherri Stevens
(406)444-6884
[email protected]