Transcript Welcome [www.hpedsb.on.ca]

Welcome
North Hastings School Group
Accommodation Review Committee
Organizational Meeting
May 13, 2008
6:00 p.m. – 8:00 p.m.
North Hastings High School
Introductions
Administration
• Kathy Soule, Director of Education
• Jan Montgomery, Superintendent of Education (elementary)
• Rob McGall, Superintendent of Education (secondary)
• Dave Rutherford, Superintendent of Facility & Financial
Services
• Don Tregenza, Controller, Facility Services
• Kerry Donnell, Communications Officer
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Introductions
ARC support
• Ernie Payette, ARC Facilitator
• Sandy Smith, Project Coordinator
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Introductions
School administration
School
Principal
Vice-principal
Bancroft Public School
Suzanne Copeland
Kendra Mihell
Bird’s Creek Public
School
Coe Hill School
Olwen Therrien
Lisa McKenna-Sutherland
Suzanne Copeland
Mike Love
Hermon Public School
Debbie Speck
Mike Daniels
Maynooth Public School Olwen Therrien
Lisa McKenna-Sutherland
North Hastings Senior
Elementary School
Debbie Speck
Mike Daniels
Nancy Quinn
Lynn Andrews
North Hastings High
School
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Introductions
Accommodation Review Committee
membership
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Initial protocols
• Attendance and sign-in procedure
• Membership
 Meeting seating arrangements
 Contact information
• Visitors – protocol
 Seating
 Participation
 Rules for presentations
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Objectives for this meeting
• First meeting of the North Hastings
Accommodation Review Committee (ARC)
• Organizational meeting which provides all
members an opportunity to:
 Develop an understanding of ARC
purpose and functions
 Review the roles and responsibilities of
ARC members
 Elect the Chair and Vice-chair
 Address initial business of the North
Hastings ARC
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What is an ARC?
• A committee appointed by the school board
with the assigned task to prepare a school
valuation report and recommendations
• The ARC mandate is to study, report and make
recommendations on the accommodation
options respecting the group of schools or
single school, and will express a preference, if
possible
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ARC role
1. To provide an opportunity for parents,
students, educators, school board officials,
trustees, business and municipal leaders to
assess a school’s ability to provide the best
educational opportunities for students while
ensuring fiscal responsibility
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ARC role
2. To provide a means for collecting and
distributing information and community feedback
on options for accommodating student needs
prior to making its recommendations to the
Board
3. To objectively and fairly review each school in
the ARC and report on the value of each school
using the customized School Valuation
Framework
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ARC role
4. To consider appropriate alternatives on such
matters as realignment of boundaries, program
changes, school organization, facility
improvement, and the closure of school(s),
where appropriate
5. To submit the School Valuation Report to the
Board with recommendations regarding the
future of the school(s) being considered
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Authority for ARC formation
• Legal reference: Education Act
 Section 8(1)26 School Closings
 Section 171(1)7 Power of Boards to Close
Schools
 Sections 194-196 Disposal or Purchase of a
School Site
 Ontario Regulations 444/98 Disposition of
Surplus Real Property
 Ministry of Education guidelines re: Loading
Capacity
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Authority for ARC formation
• School boards are responsible for establishing
and following their own accommodation review
policies (Ministry of Education)
• At a minimum, school board accommodation
review policies are to reflect the requirements of
the Pupil Accommodation Review Guidelines
(Ministry of Education)
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What initiates ARC creation?
• The Board may initiate the creation of an
Accommodation Review Committee when it
receives information that causes it to consider
the need to consolidate, close or relocate a
school due to changes in curriculum, program
demands, student enrolment, community
demographics and other factors
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Why an ARC for North Hastings?
• Every school board in Ontario is required to
complete a long term accommodation strategy
in order to meet the parameters set out in the
government’s capital planning tool
• This strategy may identify schools or school
groups which may face challenges in providing
a suitable and equitable range of learning
opportunities for students in a fiscally
responsible manner
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Why an ARC for North Hastings?
• HPEDSB engaged Watson and Associates
Economists Ltd. to do the following:
 Prepare detailed 15-year enrolment projections
by school and by grade
 Identify planning districts for the purpose of
assessing capital planning strategies
 Recommend an accommodation strategy
consistent with provincial policy initiatives
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Impact of declining enrolment
• Funding is provided on a per pupil basis with
additional funding for some rural schools.
• As enrolment declines funding levels drop
• Over time continued cost reductions will reduce
service levels and impact on student programs
• Funding for facility maintenance as well as
building renovations will decline
• Lower enrolment will mean fewer educational
assistants and fewer support staff in schools
• If the same number of facilities is maintained it
will be a challenge to keep existing levels of
programs and supervision
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Watson findings for
North Hastings
School name
Coe Hill School
(JK-6)
Hermon PS (JK-6)
North Hastings
Senior ES (7-8)
Bancroft PS (JK-6)
Bird’s Creek PS
(JK-6)
Maynooth PS (JK6)
Review Area
Totals:
North Hastings HS
(9-12)
2007-08
OTG
2007-08
ADE
%
Utilization
2020-21
OTG
2020-21
ADE
%
Utilization
115.0
75
64.9%
115.0
73
63.5%
159.0
60
37.8%
159.0
59
37.1%
271.0
198
73.0%
271.0
160
59.0%
305.0
197
61.6%
305.0
199
65.2%
181.0
137
75.8%
181.0
146
80.7%
135.0
91
67.2%
135.0
104
77.0%
1,166.0
758
65.0%
1,166.0
741
63.6%
903.0
649
71.9%
903.0
418
46.3%
OTG – On the Ground Capacity
ADE – Average Daily Enrolment
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Watson findings for
North Hastings
1. Convert North Hastings HS to Grade 4-12
facility* and redirect Grades 4 to 6 pupils from
Hermon PS, Bancroft PS, Bird’s Creek PS and
Maynooth PS, as well as Grade 7 and 8 pupils
from North Hastings Sr. ES
2. Retaining North Hastings HS as a Grade 9-12
facility would result in the facility utilization
falling to 46 percent and would negatively
impact the Board’s ability to provide breadth of
programs to secondary school students in
North Hastings
*Note: HPEDSB does not support a Grade 4 to 12
school
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Watson findings for
North Hastings
3. Once North Hastings Sr. ES Grades 7 and 8
have moved, construct a 4-classroom addition
and convert North Hastings Sr ES into a JK to
3 primary learning centre, then redirect JK to 3
pupils from Hermon PS, Bancroft PS, Bird’s
Creek PS and Maynooth PS
It is important to note that these findings reflect the
recommendations of Watson and Associates
Economists Ltd. and not the Hastings and Prince
Edward District School Board
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Board motion to create North
Hastings ARC
“That the HPEDSB approve the creation of an
Accommodation Review Committee for schools
in North Hastings identified in the Watson study
as planning areas PE08 and PE05 as
contained in the Student Enrolment/ Capacity
Committee public session report no. B-1, dated
January 10, 2008.”
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ARC composition/members
• The appropriate school superintendent (or
designate)
• From each affected school:
 The school principal or designate
 One teacher
 One non-teaching staff member
 Three parents, one of whom will be the school
council chair or designate
 Municipal and business leaders
 One intermediate or secondary student from
each school (NHSES, NHHS)
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ARC composition/members
• Other school board officials and trustees may
attend ARC meetings as ex officio members
• The committee will be deemed to be properly
constituted whether or not all of the listed
members are willing and able to participate, but
must include at least one member from the
school community and one member from the
broader community
• The committee may request that the Board
appoint additional members
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ARC meetings
• ARC will meet as often as required
• ARC will hold at least six public meetings giving
due public notice
• At the first meeting of the ARC a chair will be
selected
• All meetings of the ARC will be open to the
public
• Minutes will be kept and posted on the Board’s
Web site (www.hpedsb.on.ca)
• Attendance of all persons at ARC meetings will
be recorded
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ARC tasks
• To work collaboratively and cooperatively
through adequate resources and reasonable
responses
• Review and assess the current educational
situation and future implications if the status
quo is maintained
• ARC must complete a school valuation review
and report for each school considered
• ARC will consider the questions set out in the
School Valuation Framework and Resource
Guide and may consider such additional
questions as it determines to be relevant
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ARC report
• ARC will prepare a report based on the School
Valuation Framework and Resource Guide
• ARC will deliver its report to board
administration no sooner than 90 days* and no
later than 110 days after the beginning of the
ARC’s first public meeting
*Time calculations are based on 7 days per week including
statutory holidays, excluding school holidays for Christmas,
March Break, and summer vacation.
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Public input
• ARC will provide information on an ongoing
basis
• Public meetings are to encourage an open and
informed exchange of views
• ARC will have processes in place to receive
public input and to respond to questions
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Public input
• Three ways for the public to provide input:
1. Through a voting member – public may pose
questions and responses through the voting
members on the committee
2. Questions and responses may be emailed or
faxed to Sandy Smith, Project Co-ordinator, and
brought forward to the committee for
consideration ([email protected])
3. Presentation to the ARC
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“And now to work!”
• Read and be knowledgeable of:
 HPEDSB Policy A-3 – Student Enrolment/School
Capacity
 Appendix A - Min. of Ed. – Public
Accommodation Review Guidelines
 Appendix B – Min. of Ed. – Administrative
Review of Accommodation Review Process
 Appendix C – School Valuation Framework
 Appendix D – Resource Guide including North
Hastings Information Package
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“And now to work!” (cont)
• Review weightings established by the Ministry
for the School Valuation Framework and
determine if modifications should be made
• Review items listed for the resource package
and identify any additional information they
would like provided
• Complete School Valuation Framework on the
current educational situation for each school
• Project possible implications of continued
enrolment decline on schools and student
programs
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“And now to work!” (cont)
• Create possible alternatives that focus on
school/student needs and recognize limitations
• Review and assess alternatives presented and
determine preferred recommendation
• Prepare a report based on the findings of the
North Hastings Accommodation Review
Committee for submission to Senior
Administration
• A review of the school board’s accommodation
review process may be sought (refer to
Appendix B)
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Business portion of
tonight’s meeting
Business of the
North Hastings ARC
• Review timelines
• Elect a Chair and Vice-chair
• Membership request
• Review the School Valuation Framework
• Requests for information by ARC
• Public input
• Questions and answers
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School Valuation Framework
• The School Valuation Framework was
established by the Ministry of Education to
ensure that the same model is used across the
province
• In order to identify needs of all students, the ARC
shall objectively and fairly review with respect to
each school in the ARC and report on the value
of each school in a School Valuation Report
• The ARC committee may review the weightings
established by the Ministry for each category and
determine if any modifications should be made
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Business of the
North Hastings ARC
• Meeting format: agendas
• Next meeting
 Date
 Location
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Thank you
for caring about
students and families
in North Hastings
Hastings and Prince Edward
District School Board
1 800 267-4350
www.hpedsb.on.ca