Transcript Northern Michigan University Budget Hearing

Northern Michigan University
Board of Trustees Retreat
February 19, 2009
Orientation for New Trustees
Mission / Vision
Dr. Les Wong, President
Dr. Susan Koch, Provost and Vice President for Academic Affairs
Mission vs. Vision
Mission
Vision

What an organization does now

The future the organization
aspires to

Answers, “Why does the
organization exist, what do we do,
what values guide us?”

Answers, “What will success look
like?”

Accomplishment should take the
organization toward the vision

Should challenge and inspire
organization to achieve its
mission

Is uplifting, but practical, more
“here and now”

A dream, an imaginative
anticipation of success that grows
realistically from the current
mission

Photograph of the present

An artist’s rendering of the future
Mission Statement
Northern Michigan University challenges its students
and employees to think independently and critically,
develop lifelong learning habits, acquire career skills,
embrace diversity, and become productive citizens in the
regional and global community.
Adopted September 26, 2008
Vision
Northern Michigan University will become the
university of choice in the Midwest for students seeking
a quality academic program with individualized
attention in a high-tech learning environment.
(High-Tech, High-Touch, High-Quality)
Road Map to 2015

Road Map Directions
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Innovation
Meaningful Lives
Campus Attributes
Community Engagement
Carnegie Community Engagement Classification

Northern Michigan University has been selected for the
2008 Community Engagement Classification by the
Carnegie Foundation for the Advancement of Teaching

NMU is one of 195 higher education institutions in the
nation to earn the distinction

A community engaged campus collaborates with its
larger communities for the mutually beneficial exchange
of knowledge and resources in a context of partnership
and reciprocity
Virtual Tour and
10 Things I Know About NMU
Dr. Les Wong, President
10 NMU Numbers to Remember
1)
2)
Number of students: About 9,400
Number of full-time undergraduate students: About 8,600 – 92% of
student body
3) Number of students who live on campus: About 2,850 – Approximately
one-third of the student body (2,500 in the residence halls and about 350
students in the university apartments)
4) Male-female ratio of student body: About 50-50, women having a slight
edge (male 48%, women 52%)
5) Average class size: About 25-30 students in a non-lab course
6) Number of faculty members: A little over 300
7) Number of NMU employees (not including students): Around 1,100
(about 950 full time)
8) Number of academic programs: About 200 (includes programs at all
levels)
9) Where does NMU rank in Michigan in tuition and fees? Second most
affordable among the 15 public universities.
10) Graduation rate: 50% for baccalaureate students – about the same as
the national average for comprehensive universities.
A few more frequently asked questions

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Is NMU the largest employer in Marquette County? No, we’re third
behind Marquette General Health System and Cliffs Natural Resources
(formerly Cleveland Cliffs)
How old is NMU? Established in September 1899; 109 years old in 2008-09
What is NMU’s general fund budget? About $100 million (base budget) –
the overall operating budget is about $184 million
Faculty-student ratio? About 23 to 1 – it depends on how one defines
faculty (whether adjuncts, GAs are included) and students (all students or an
equation of full-time and part-time)
Budget cuts/operational savings/reallocation changes in general fund
since March 2003? Downward about $15 million
Number of varsity sports teams? 13 (5 men’s, 8 women’s – track and field
is counted twice by the NCAA: indoor and outdoor)
Number of student organizations? About 300
Number of NMU alumni? A little more than 60,000
Number of notebook computers on campus? About 9,500
University Organization
and Faculty / Staff Profile
Dr. Les Wong, President
Narrative Description by Employee Group
Category
Group
Narrative
Faculty
AAUP
If you stepped in to observe a class taught by one of the 309 AAUP–
represented faculty members on the NMU campus, an average composite
would find that the class is taught by a male faculty member with almost 13
years of experience with NMU. This individual would be slightly over 50
years of age, and would be making just over $65,000 for his class delivery,
research on a variety of topics, and service to the campus. They are likely to
be teaching in Art & Design, Education, or Criminal Justice.
NMUFA
Should you happen to visit the Jacobetti Center and participate in one of the
hands-on learning experiences offered in the Construction Management
program, you would also be likely to be in a classroom led by a male. Similar
to the AAUP, the NMUFA membership is approximately 65% male and 35%
female. This individual would almost be exactly the same average age as the
AAUP faculty (50.96 vs. 50.82), but would have almost one year less
experience with Northern’s campus (11.96 vs. 12.88). The average salary for
this composite individual of its 26 members, however, would be approximately
$47,771
Narrative Description by Employee Group
(continued)
Category
Group
Narrative
Staff
AFSCME
The infrastructure of the Northern Michigan University campus is
supported by the efforts of the Dining Services, Facilities, and Public
Safety employees who are represented by AFSCME Local 1094.
Stopping by the Dining Services area, you would be far more likely to
interact with a female employee than in the Custodial areas, but this
mix is continuing to shift. With only 147 employees in this bargaining
unit, NMU provides very efficient levels of service, which is possible
through the almost 15 ½ average years of service. The average
employee is 48.84 years of age, and makes an annual salary of
$32,564.59. Wages within each classification are equal, regardless of
seniority.
Technical and
Office
Professionals
(TOP),
represented by
UAW Local
1950
Secretarial and clerical staff are the front-lines of service to students,
and NMU has a very committed employee group in the Technical and
Office Professionals (TOP), represented by UAW Local 1950. Of
its 163 members, the great majority (147) are female. Visit a
department on campus, and you’re likely to find a very competent
individual, approximately 47 years old, who makes an average salary
of $38,795. For the first time, in summer of 2008, this group used
Interest-Based Bargaining in a mutual effort to identify common areas
of interest and collaborative solutions which led to a win/win.
Narrative Description by Employee Group
(continued)
Category
Group
Narrative
Staff
Administrative /
Professionals
Aside from the AAUP faculty, the Administrative Professionals are
the largest group on campus. Represented by UAW Local 2178,
these 184 employees cover a broad range of student services and
campus support activities. The group is almost evenly split between
males and females (96/88), and the average individual in this group is
42.74 years of age, with 12.07 years of service at NMU. Searches for
individuals in these positions are most diverse, as they may remain
local or go regionally or nationally. We are in the process of moving
to a purely market-based compensation structure, and the average
salary is just under $43,000.
Leadership (Nonrepresented)
Leadership at the Executive, Dean, Senior Manager, Academic
Department Head, and Senior Administrator levels is a diverse mix
and represents every department. The average tenure with NMU is
14.38 years, and individuals in these positions often bring significant
experience from other institutions or industries as a result of
nationwide searches. Salaries reflect this expertise and market
demand at an average $73,775. Similar to some of the other groups,
the gender composition is 2/3 male, 1/3 female. There are 138
employees in this non-represented group, with an average age of
48.3.
Narrative Description by Employee Group
Category
Summary
(continued)
Narrative
Overall, the Labor Relations environment at Northern Michigan University can be
characterized as a positive and productive collaboration. The co-governance
expectations of the faculty often mirror the other employees in their desire to
participate in important decisions which affect their work life. Most issues are
resolved through Special Conference meetings prior to grievances, and there is an
active Labor-Management committee for further communication on issues of
collective interest. As a result, grievances are low, and arbitrations are a rare
occurrence.
Human Resources – Overview
Dining
Services,
Police, and
Maintenance
Technical and
Office
Professionals
Faculty
(excluding
Adjuncts
and GA)
Faculty
(excluding
Adjuncts
and GA)
Administrative
Professionals
NonRepresented*
Represented By
AFSCME
UAW
AAUP
NMUFA (MEA)**
UAW
N/A
Group Size
147
163
309
26
184
138
First Contract
10/1966
7/1975
7/1975
10/1980
5/1982
N/A
Current Contract
Expiration Date
9/2010
6/2011
6/2009
6/2011
9/2009
N/A
Salary/Hourly
Hourly
Hourly
Salary
Salary
Hourly & Salary
Salary
Recruitment
Market
Local
Local
National
National
Market Data
Source
Local Salary
Surveys
Local Salary
Surveys
CUPA-HR***
CUPA-HR ***
Master Agreement
Master Agreement
Market/
Experience
Market/ Experience
Regional, some
National
CUPA-HR***
MICUPA-HR****
CPB*****
Master Agreement/
Market/Experience
Regional, some
National
CUPA-HR***
MICUPA-HR****
CPB*****
Market/
Experience
4
1
0
1
0
N/A
1
0
0
0
0
N/A
Average Age
48.77
47.40
50.47
52.56
42.70
48.17
Average Years at
NMU
15.48
15.77
12.88
11.96
12.07
14.38
Starting
Salary/Wage
Average
Grievances
(past 5 years)
Total Arbitrations
(past 5 years)
*
**
***
****
*****
Executives, Deans, Coaches, Academic Department Heads, Senior Administrators, and Senior Management
MEA: Michigan Education Association
CUPA-HR: College and University Professional Association – Human Resources
MICUPA-HR: Michigan Chapter of the College and University Professional Association – Human Resources
CPB: Corporation for Public Broadcasting
Human Resources –
Years of Service Distribution by Employee Group
Years of
Service
AAUP
Adjunct
Admin
/Prof
AFSCME
Grad
Assistant
NMUFA
Faculty
Nonrepresented
Post
Doc
TOPS
Visiting
Faculty
Total
0–5
113
74
66
36
75
8
42
2
39
3
458
6 – 10
45
31
35
22
11
7
17
22
190
11 – 15
46
10
25
19
1
3
19
22
145
16 – 20
33
2
16
25
1
22
21
120
21 – 25
23
17
15
4
15
26
100
26 – 30
18
12
15
2
9
17
73
31 – 35
16
13
13
1
8
13
64
36+
15
6
3
26
Total
309
2
117
184
147
87
26
138
2
163
3
1,176
Human Resources – Years of Service Distribution by
Full-time Staff / Employee Group
Years of
Service
Faculty
AP
AFSCME
TOPS
Nonrepresented
Total
0–5
121
66
36
39
42
458
6 – 10
52
35
22
22
17
190
11 – 15
49
25
19
22
19
145
16 – 20
34
16
25
21
22
120
21 – 25
27
17
15
26
15
100
26 – 30
20
12
15
17
9
73
31 – 35
17
13
13
13
8
64
36+
15
0
2
3
6
26
Total
335
184
147
163
138
1,176
Faculty – AAUP, Adjuncts, Grad Assistants, Jacobetti, and Visiting Faculty
AP – Administrative Professionals, UAW Local 2178
AFSCME – Food Service, Facilities, and Police, AFSCME Local 1094
TOPS – Technical and Office Professionals, UAW Local 1950
Non-represented – Executives, Senior Management, Senior Administrators
Bylaws / Procedures /Best Practices /
Role and Function of the Board of Trustees
Dr. Douglas B. Roberts , Chair – Board of Trustees
Dr. Les Wong, President
Ms. Cathy Dehlin, General Counsel
Key Michigan Constitutional Provisions

Pursuant to Article VIII, §6, the Board’s duties shall
include:
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Board is a body corporate
Shall have general supervision of the institution
Shall have control and direction of all expenditures from
the institution’s funds
Elect a president under its supervision

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President is “principal executive officer of the institution”
Consists of eight members with eight-year term
 President of the university is an ex-officio, non-voting
member
Key Michigan Constitutional Provisions
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The legislature shall appropriate moneys to maintain
NMU and be provided with an annual accounting of all
income and expenditures (Article VIII, § 4)
Formal sessions of governing boards shall be open to
the public (Article VIII, § 4)
Role and Function of Board of Trustees
(Act 48 of 1963, 390.554, § 4)

A majority of the member of the Board constitutes of quorum (5)

A majority of its members may enact, amend, and repeal rules and bylaws for
the conduct of the board’s business and for the government of the institution

Fix tuition and other fees and charges

Appoint or remove personnel as the interests of the institution and the generally
accepted principles of academic tenure permit or require

Determine compensation to be paid for services and property

Confer degrees and grant diplomas usually conferred or granted by other similar
institutions

Receive, hold and manage a gift, grant, bequest, or devise of funds or property,
real or personal, absolutely or in trust, which will promote the purposes of its
institution

Enter into agreements not inconsistent with this act as may be desirable in the
conduct of the board’s affairs
●
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Delegation of authority
Lease or dispose of property which comes into the board’s possession, if the
board does not violate a condition or trust to which the property may be subject
Board of Trustees Bylaws
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Meetings
Officers and organization
Committees
●
Each committee established by the Board shall act as an
advisory body only for the purpose of recommending action to
the Board
● No activity of such committee shall commit the Board to any
policy declaration or action unless and until duly approved by
the Board at a regular or special meeting

Conflict of interest
●
Annual signed statement
● Fiduciary responsibilities

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University organization
Personnel actions
Board of Trustees Bylaws
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Admissions / Fees / Degrees
Financial responsibility
Property and facilities
Collective authority and action
Name and seal
Amendments
Repeal
(continued)
Board of Trustees Procedures
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Meetings
Leadership
Committees
Member practices
Amendments
Board of Trustees – Best Practices / Expectations
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Presidential selection
Principles and guidelines of the Board / President
relationship
President / Board roles and responsibilities
Important points of agreement between the Board and
the President
Programs and activities to strengthen the relationship
between the Board and the institution
University Overview
Dr. Les Wong, President
Dr. Susan Koch, Provost and Vice President for Academic Affairs
Mr. Gavin Leach, Vice President for Finance and Administration
Overall University Accreditation
NMU is accredited by the Higher Learning Commission
 NMU became an AQIP institution in 2002
 The systems portfolio provides information demonstrating
that NMU continues to meet the Higher Learning
Commission’s standards
 Current AQIP Action Projects
● Aligning unit mission statements with revised university
mission
● Benchmarking the NMU Road Map to 2015
● Documenting and Benchmarking the NMU Outcomes
Assessment Process
 NMU will host an accreditation visit on March 25 – 27, 2009

Program Accreditation
College of Arts and Sciences
Chemistry
American Chemical Society
Music
National Association of Schools of Music
College of Business
College of Business
AACSB International
College of Professional Studies
Athletic Training Education
Program
Commission on Accreditation of Allied Health Education Program
(CAAHEP)
All Education Programs
National Council for the Accreditation of Teacher Education (NCATE)
Clinical Laboratory Tech.
(2-year program)
National Accrediting Agency for Clinical Laboratory Sciences
Clinical Laboratory Sciences
National Accrediting Agency for Clinical Laboratory Sciences
Respiratory Therapy
Commission on Accreditation of Allied Health Education Programs
Cytogenetics Program
National Accrediting Agency for Clinical Laboratory
Diagnostic Molecular Scientist
Program
National Accrediting Agency for Clinical Laboratory Sciences (NAACLS)
Program Accreditation (continued)
College of Professional Studies (continued)
Nursing
Commission on Collegiate Nursing Education (CCNE)
Michigan Department of Licensing (Board of Nursing
Practical Nursing
Michigan Department of Licensing (Board of Nursing)
Social Work
Council on Social Work Education
Surgical Technology
Commission on Accreditation of Allied Health Education Professionals
(CAAHEP)
Aviation Maintenance Technology
Department of Transportation Federal Aviation Administration
Certification
Cosmetology
Licensed by the State of Michigan
Counseling Center
International Association of Counseling Services, Inc.
Three Levels of Degree Programs

Pre-baccalaureate
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Baccalaureate
●
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Diploma (4)
Certificate (13)
Associate of Arts / Sciences / Technology (29)
Bachelor of Arts/Science (111)
Graduate
●
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Master of Arts/Science (23)
Education Specialist (2)
Master of Fine Arts (1)
Certificate (5)
College of Arts & Sciences

Full Time Faculty: 183

Fall 2008 Enrollment: 3,414

Largest Enrollment: School of Art & Design – 705

Research / Scholarship / Creative Activity
College of Professional Studies

Full Time Faculty: 106

Fall 2008 Enrollment: 3,748

Largest Enrollment: School of Nursing – 679

Research / Scholarship / Creative Activity
College of Business

Full Time Faculty: 32

Fall 2008 Enrollment: 855

Largest Enrollment: Management – 157

Research / Scholarship / Creative Activity
Academic Information Services

Library

Academic Computing / Help Desk

Instructional Design, Technology, and Media

Archives
Special Programs
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Student Leader Fellowship Program
(SLFP)
FYE (First-Year Experience)
Superior Edge
Honors Program
International Programs
Beaumier Upper Peninsula Heritage
Center
Public Radio / TV
Native American Studies
Multicultural Education Resource
Center
Student Services and Enrollment

Admissions

Financial Aid

Registrar

Housing and Residence Life

Academic Advising

Dean of Students

Counseling and
Consultation Services

Career Services
Charter School Contracts
School
Issued
Length
Ends
Bahweting
Sault Ste. Marie
July 1, 2007
Three years
June 30, 2010
Burton Glen
Burton
July 1, 2008
Three years
June 30, 2011
Nah Tah Wahsh
Wilson
July 1, 2007
Three years
June 30, 2010
North Star
Marquette
July 1, 2004
Five years
June 30, 2009
Walton
Pontiac
July 1, 2008
Three years
June 30, 2011
Charter School Locations
Charter Schools
(continued)
Academic Affairs Initiatives
The Road Map to 2015

Innovation

Meaningful Lives

Leveraging Campus Attributes

Community Engagement
Finance Division
Department
Current Projects
Administrative Information
Technologies (ADIT):
Technical, Consulting, and Support
Services
(all university networks,
administrative systems,
telecommunication systems,
administrative applications
programming, and maintenance)
•
•
•
•
•
Auxiliary and Business Services
(Dining, Building Services,
Purchasing, Risk Management,
Transportation, Printing Services,
Mail Services, University Center
operations, Conference and
Catering, Bookstore, and Vending)
• Cbord campus card program conversion (Exterior doors on Residence Halls and
Student Apartments and vending machines)
• “Trayless dining” participation
• Evaluating meal plans for revisions beginning with Fall ’09 semester in an effort to
reduce costs
• Evaluating opportunities with Marquette General Hospital in converting the University
Center to MGH office and service space with a new Conference Center and
pedestrian bridge to the hospital
• Converting campus Purchasing Card program from GE (American Express Platform
to MasterCard platform)
• Budget reduction planning efforts including modification of staffing and responsibility
plans for Conference/Catering Services , Dining Services, UC Operations and Golf
Course Operations
• NMU Golf Course (Developed preliminary staffing plan: Three primary seasonal
positions: Groundskeeper, Pro/Manager, and Equipment mechanic. Working with our
HR staff and the bargaining units to gain consensus on employment options.)
WiMax implementation and testing
Build out of 802.11n wireless technologies
Server consolidation and upgrade project
Intel/IBM internship opportunities
Banner 8 – Administrative system upgrade (all management systems – Finance,
Student, HR, Advancement, Financial Aid)
• Cognos Analysis Studio – multidimensional cube development (HR, Student,
Finance)
• Online application development – golf application, workforce development (online
registration and payment for workforce development training courses offered through
the Jacobetti Center)
• Conversion of summer programs to online system
Finance Division
Department
(continued)
Current Projects
Budget and Planning
•
•
•
•
•
Budget analysis in preparation for reductions
Budget forecasting of revenues
Staffing and cost savings opportunities
Budget reduction plans
Cognos ReportNet management reports
Controller Office and Financial Services
(Controller’s functions, bond management,
cash management, accounting, vendor
payables, accounts receivable and
collections, student loans)
•
•
•
•
IRS comprehensive questionnaire
National Science Foundation Research expenditures survey
Secondary market disclosure for bonds
Streamlining student bank loan processing through electronic transfers
Facilities/Engineering and Planning
(building maintenance, grounds, building
engineers, heating plant operations)
•
•
•
•
•
Deferred Maintenance Projects
Combined Heat and Power Project
Energy Saving Project Review
Wayfinding Study
University Center/West Hall Joint Use Study (NMU and Marquette General
Health Systems [MGHS])
Space Utilization Committee
Quad II Lobby Renovation
Cohodas Lobby Renovation
Jacobetti Renovation for Northern Initiatives
•
•
•
•
Health Center (on-campus health center)
• Completion of Travel Medicine Clinic
Human Resources (employment, benefits,
payroll, contract management, and equal
opportunity
•
•
•
•
•
PeopleAdmin – online employment application and hiring system
Cognos HR cube – Staff planning and analysis
Leadership training program
Health plan study
Staff planning and review
The Road Ahead …
Dr. Les Wong, President
Dr. Susan Koch, Provost and Vice President for Academic Affairs
Mr. Gavin Leach, Vice President for Finance and Administration
The Road Ahead … Academics

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Continuing our educational commitment to students
Pursuing our academic aspirations
Advancing a culture of engagement
The Road Ahead … Finance
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Continue to grow corporate collaborations in technical
and business relationships to identify potential funding
opportunities and projects for the institution and
internship opportunities for students
Expand development of new technologies that enhance
business analysis, measurement, and understanding of
university operations
Identify opportunities and resources to implement
initiatives, in conjunction with the Campus Master Plan,
that move the university forward as a “greener” learnercentered campus
Legal Issues
Ms. Cathy Dehlin, General Counsel
Legal Issues

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Constitutional autonomy
Confidentiality / Attorney-Client Privilege
Freedom of Information Act (FOIA)
Open Meetings Act (OMA)
Freedom of Information Act (FOIA)

NMU is subject to FOIA
●
●

Full text is provided in your materials
NMU’s FOIA Officer is the Vice President of Finance and
Administration
Most NMU records are considered “public records”
subject to disclosure unless the subject matter falls
within certain narrow exemptions, including privileged,
personal, Family Educational Rights and Privacy Act
(FERPA), bids, appraisals, investigatory, etc.
●
“Public records” include all documents, letters, expense
report settlements, and e-mail
OMA and Public Universities
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Constitutional autonomy
The Michigan constitution provides that "formal
sessions" of state universities’ Boards are to be
conducted in public
Federated/MSU case
●


Board decides formal/informal vs. open/closed
Oakland University case
Complete copy of OMA is in your materials